Location: Dabat, Ethiopia
Company: Plan International
Job Description
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Accountabilities and MAIN WORK ACTIVITIES
- performs driving duties on the basis of a daily trip schedule, as well as upon ad-hoc request from the Supply Chain and Admin Officer;
- Performing driving duties on the basis of daily trip schedules and co-responsible for the feasibility of the schedule and for ensuring that the agreed departure and arrival times are met.
- Reporting of any problems (delays) in the schedule and ensuring that the Supply Chain and Admin Officer is updated about his/her whereabouts at any time, suggesting solutions for accumulative delays and schedule disturbances when necessary.
- Responsible for the condition of the vehicle he/she is driving by performing daily, weekly and distance-driven vehicle checks to ensure good condition of the vehicles.
- Following up maintenance of vehicles in an external garage when advised to do so by the Supply Chain and Admin Coordinator.
- Ensuring the accuracy and completeness of trip records, vehicle logbooks/sheets and fuel and maintenance records; updated vehicle logbooks/sheets, trip- and fuel records at any time;
- Ensuring every day that the condition of the vehicle he/she is driving is fit for use ;
- Immediate communication to the supervisor of any deviations from schedules previously agreed, feedback about schedule feasibility and accurate estimation of travel times.
Typical Responsibilities – Key end Results of the Position:
The driving role:
- performs driving duties on the basis of a daily trip schedule, as well as upon ad-hoc request from the; Supply Chain and Admin Coordinator
- drives safely and carefully, observing the speed limits and traffic rules; takes extra caution in bad weather or if the road is in bad condition.
- follows the Vehicle Management Guidelines and ensures that all passengers do the same, especially with regard to wearing seat belts;
- immediately informs the Supply Chain and Admin Coordinator about any deviations from the schedule or changes in ETA or ETD;
- updates vehicle logbooks/sheets, trip- and fuel records and ensures that they are signed appropriately;
- makes timely requests for refuelling and performs the necessary administration;
- always carries a valid driving license while driving;
- Ensures assigned vehicles are checked every morning for operation of electrical systems, water levels, oil level, brake & clutch fluids level, and accessories are available e.g., jack, spare wheel, wheel spanner, mats, first aid kits, fire extinguishers etc
- performs daily vehicle checks according to checklist/instruction, and every week inspect assigned vehicles and accessories and fill out the inspection form
- ensures that the vehicle is in good condition and equipped with the necessary tools and safety materials as well as routinely checks the validity of insurance and next service time and promptly advice the Supply Chain and Admin Coordinator
- Maintains cleanliness of all assigned vehicles (inside and outside)
- Maintains clean personal grooming habits and be in uniform at all times.
- Ensure vehicle has adequate fuel and is fuelled at ¼ tank unless proceeding to the field and recording the quantity & km reading on the Log sheet.
- Plan ahead to meet anticipated field travel requirements e.g. fuelling, pre-field checks, travel documents, vehicle expenses, and any other documents
- Liaise and prepare well in advance in collaboration with persons travelling well ahead for packing instructions, timings etc
- Report all vehicle costs incurred while in the field to the Logistics coordinator.
- Report and make booking for routine servicing of assigned vehicles well in advance to the Supply Chain and Admin Coordinator
- Report any accidents, damages, loss of items, defecting, and incidents no matter how small or slight to the Supply Chain and Admin Coordinator on arrival or on noting them using the vehicle defect form.
- Report/communicate immediately any route changes while driving staff transport/field to the Supply Chain and Admin Coordinator due to security, bad weather and road conditions as the situation arises.
- Participate in orientation of new Transport staff and assist them in settling down.
- Give feedback on training one has attended that may be beneficial to all.
- Comply with and observe the Ethiopian Traffic Law & organization’s policies on driving at all times.
- Ensure all details on the Log sheets are filled out (date, time, km readings, fuel details), promptly collect used sheets at the end of every month or when filled up, to avoid loss or defacing.
- Attend regular meetings and actively participate in discussions.
- Measure and evaluate own performance when required and overall performance at the end of the year.
- is responsible for the correct loading and unloading of the vehicle;
- secures and guards the vehicle while outside the Country Office premises;
- Ensures that the vehicle is not on the road between 7:00 pm and 6:00 am and that all exceptions of this rule have been approved by the logistics Coordinator or his / her representative.
Role related to vehicle maintenance
- follows up of routine preventive maintenance on Plan Ethiopia vehicles (oil and filter changes, greasing, lubricating) and check-ups according to schedule;
- assists the Supply Chain and Admin Coordinator with the identification of spare parts and consumables used and with the correct recording of stock transactions;
- follows/checks maintenance performed by external workshops under the coordination of the Supply Chain and Admin Coordinator
- signs for works performed and materials used both internally and externally
- Updates the vehicle logbook accordingly.
Other tasks
- Performs any additional duties as and when requested by the Transport and Security Coordinator and/or the Logistics Manager.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
- Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Leadership and BUSINESS management COMPETENCIES
Leadership COMPETENCIES
- Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my own work context.
- Behave in line with our values and safeguarding practices, inside and outside work.
- Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
- Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
- Honest and efficient in use of resources, including own time.
- Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
- Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
- Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS management COMPETENCIES
- Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
- Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security.
- Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management.
- Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
- Completion of Secondary school education
- Valid 3rd grade or above Driver’s Licence with no history of major accidents within the last 3 years
Qualifications/Experience Essential:
- Minimum 3 years professional experience in a similar position.
- Substantial field experience in driving throughout Ethiopia
Qualifications/Experience Desirable:
- Experience in UN Or NGO environment involving in the driving activities
- Experience in remote area working set up is advantageous
Languages Required
- Fluency in English language is essential
- Knowledge of local languages is a desirable
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Location: Dabat
Type of Role: Driver
Reports to: Supply Chain & Admin Officer
Grade: B1
Closing Date: June 25, 2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.