Deadline: Jan 14, 2024
Job Description
Background:
The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently aiding with Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.
The Digital Archivist will play a crucial part in supporting the entire IRC Country Office. By ensuring the completeness of all program related records, the compliance with donor regulations, and the efficiency of internal archiving processes, this role will allow IRC teams to focus on client’s needs and reinforce trusted relationship with our donors.
Major key Responsibilities:
The Archivist will work closely across all functions in the IRC Ethiopia to ensure key documentations supporting the compliance and eligibility of expenditure for key institutional donors is digitally archived and structured in a manner that is fit for purpose. This will entail:
- Understanding donor requirements for a variety of expenditure categories.
- Understanding and where required adapting the global document scanning policy.
- Understanding current documentation practices (both physical and digital).
- Scoping out the backlog of documentation that has not yet been digitally archived for relevant projects.
- Where required setting up a digital folder structure for relevant projects.
- Physically scanning documentation, storing and naming all the digital files to allow non experts to understand and navigate the contents.
- Handing over ownership of Digital Archiving to functions in a manner that ensures continuity.
Job Requirements
Educational Requirements:
· BA Degree in Accounting and Finance
Preferred experience & skills:
- 0 year of experience for BA Holders and 1 year of experience for TVET certificate
- Experience in working in an online knowledge management system (e.g. Box, Dropbox, Google Drive) would be ideal.
- A previous project management experience ideally in the field of document management or knowledge management.
- Experience operating scanning hardware would be ideal.
- Capacity to understand relevant policies and critically assess which aspects may need to be adapted to the country context.
- Skilled communicator, able to explain the requirements and obtain buy-in from relevant staff.
Language Skills:
Ability to speak in English language.
How to Apply
Candidates meeting the above qualifications are encouraged to apply only through the below IRC Online recruitment website:
External: https://rescue.csod.com/ux/ats/careersite/1/home/requisition/47621?c=rescue
Please include 3 references from current and former employers.
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short-listed and contacted.
Female candidates are highly encouraged to apply.
Your application letter/cover letter must include the following information.
- Name of the position you have applied for
- Date of application
- Summary of your qualifications and experience
- Motivation/objective of why you have applied for the job
- Permanent Address and present address (if different from permanent) and telephone number if possible also email address
- Disclose any family relationships with existing IRC employees.
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, or disability.
Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.