Job Description
About MSF
Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.
MSF Belgium has a long history in Ethiopia (from 1984 to 2013) the re-establishment of the organization in the country (since March 2021) require to re-build our presence as a new INGO operating in Ethiopia. The MSF Belgium strategy in Ethiopia is to respond to medical needs, as per our mandate, while having a strong focus on the Environmental Health as a preventive approach. Today, MSF Belgium is running 5 projects and has conducted several assessments with some short-term responses. Our intention is to develop a rapid response capacity, allowing a fast-track assessment and humanitarian response in all the regions of Ethiopia.
Main Purpose
Supporting the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in coordinating the supply chain activities in the mission and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects.
Accountabilities
- Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising theSupply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
- Defining, monitoring, evaluating and ensuring the implementation of the strategies and overall supply activities in the mission, making adjustments where needed, according to MSF standards, protocols and procedures. This includes guaranteeing of the following:
- An efficient supply administration and provision of adapted tools to support the different supply activities
- Standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points. (in case of integration of medical stock under Supply)
- Stability of supply activities within regular and emergency intervention of the concerned projects and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
- Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed
- Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
- Ensuring technical support to his/her team as well as to all other teams in the mission
- Representing MSF in meetings with Authorities and other NGOs at the request of Supply Chain Coordinator
- Performing tasks delegated by the Supply Chain Coordinator, as specified in his/her job description
Job Requirements
Requirements
| Education | Essential degree and specialization in Logistics/Supply Chain, International Trade, Business Management, Engineer and Economics |
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Experience |
· Essential in supply chain management (minimum 5 years) and in organization of supply administration and procedures. · Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits in accordance to the nature of the project). Desirable experience in people & team management
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| Languages | Mandatory: very good knowledge of both English and Amharic |
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Knowledge |
Strong knowledge of supply chain management Able to work with Microsoft Office 365 tools, especially Excel and including SharePoint, MS Teams. Strong interpersonal and intercultural communication skills Able to work independently and as part of a team |
| Competencies | • Strategic vision
• Leadership • People management • Teamwork · Service orientation |
How to Apply
If you are interested, please send your National ID, CV (not more than 3 pages), and cover letter (not more than one page) with “DEPUTY COORDINATOR- SUPPLY CHAIN” written in the subject line through: Msfocb-addis-recruitment@brussels.msf.org.
Deadline: September 14, 2023.
Incomplete applications will not be accepted. Only short-listed candidates will be contacted.
MSF Belgium promotes EQUITY, DIVERSITY & INCLUSION. We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.