Data Encoder and Clerk – FH Ethiopia

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the following positions:

Positions:                       Data Encoder and Clerk ( 5  for ICD projects )      

Duty Station:                (Diga, Sasiga & Zeway – Oromia), (Shebedino – Sidama) and (Angacha -SNNPR)

Duration of Contract:   One-year contract (Renewable with 60 working days probation)

Salary:                             As Per the Salary Scale of the Organization

Closing date:                  October 13, 2021

Job Summary

Responsible to properly organize and manage, encode and enter all WL-world link data of all sectors (Livelihood and Food Security, Health and Nutrition; Education, DRR) that comes from all ICD projects operational areas for entry, review, encode and check up by shared by officers in each projects timely on monthly basis.

Principal Responsibilities

Key Result #1 –Data Encoding, entry and follow up  

1.       Enter data in to computer using FHE’s methodology and data management software of WL3 for all major sectors comes from the projects

2.       Responsible for data entry obtained from different studies and surveys into statistical or database management software as appropriate

3.       Assist in processing and compiling; cleaning all data sets obtained from project officers for direct activities/output in WL3

4.       Maintain proper safe keeping of data files, documents from beneficiary targeting of all sectors in WL3

5.       Check the accuracy of Data

6.       Organize and name data storage locations

7.       Update databases

8.       Receive and save electronic data for individual registration in WL3 for all sectors

9.       Cross check the data collected on the field, synchronize timely.

10.    Report data inserted in to the software to immediate supervisors timely.

11.    Attend training on data entry and report to supervisors.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Gender Responsibility

Ø  Be aware of the stereotypes about women’s and men’s capacities, and discuss how they influence staff, in assigning responsibility, and in managing resources at unit and organization level.

Ø  Be able to describe how gender issues relate to one’s job responsibilities and how gender equity can be promoted through the execution of those responsibilities.

Ø  Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve

Ø  Within each project and department, discuss FH’s Gender & Diversity and Sexual Harassment and sexual exploitation Policies, so that all staff are conversant with them.

Ø  Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisors.

Ø  In each Project and Head Office, ask women staff what changes would make it more “gender-friendly”, organization and implement the recommendations

Safety & Security Responsibility

Ø  Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.

Ø  Every FHE staff member has an obligation to learn and understand the security situation where they are located.

Ø  Each FHE staff member should adhere to all pertinent policies concerning safety and security.  This includes, but not limited to, personal safety, road safety, etc.

Ø  He/she has a responsibility to become familiar to social, cultural and other associated features of their duty stations;

Ø  Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the health and welfare of all staff of FHE.

Ø  All FHE staff should promotes safe conducts and exercises caution in all work activities; staff should accountable for own personal and professional actions and conduct;

Job Level Specifications

Ø  Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

Ø  Strong Interpersonal skills,

Ø  Emotional maturity,

Ø  Cross-cultural Sensitivity,

Ø  Ability to work effectively under pressure

Experience

Ø  0-1 year related experience in a relevant position Preferably in INGO Setting

Education/Certifications

Ø  BA/BSc in IT, Computer Science, statistics or relevant field of Study.

Distinguishing Competencies

Ø  Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.

Ø  High level of initiative taking.

Language

Ø  Proficiency in both spoken and written English. Ability to write reports and business correspondence.