Data Clerk (2 Positions)

Background:

AIDS Healthcare Foundation is a global not-for-profit organization that provides cutting-edge medicine and advocacy to 3 million patients in 50 countries globally and 15 countries in Africa, and is headquartered in Los Angeles, California, USA.

Since 1987, AHF has cared for thousands of people living with HIV and AIDS worldwide. As we create and implement unparalleled programs in new communities globally, we expand the delivery of healthcare and influence over strategies with the sole aim of saving more lives.

Currently, AHF-Ethiopia is supporting 26 high-load public health facilities, 1 NGO, and 1 AHF-owned clinic and providing standardized comprehensive HIV care and prevention services for more than 96,000 clients in Addis Ababa, Oromia, Amhara, Sidama, and Tigray regions.

The organization is looking for an experienced candidate for the AHF-supported Shashemene Comprehensive Specialized Hospital and Yirgalem General Hospital, at Data Clerk position, to support the facility on HIV prevention, testing, linkage, treatment, care, and retention services.

Position Summary:

The Data Clerk is responsible for ensuring the availability of complete, accurate, timely, and high-quality program and health information data within the assigned facility. The position supports data collection, compilation, verification, reporting, analysis, data quality assurance, electronic medical record (EMR) implementation, and data utilization activities. The incumbent serves as the focal person for facility-level data management and contributes to evidence-based decision-making, program monitoring, and performance improvement.

AHF-Ethiopia has agreed to partner with Sidama Regional Health Bureau and Oromia Regional Health Bureau to maximize the effort of HIV prevention, treatment, and care provided in different service units of the hospitals. The Data Clerk will execute the following duties and responsibilities to meet the stated objective.

Duty Station: Yirgalem General Hospital and Shashemene Comprehensive Specialized Hospital

Number of openings: 2 (Two)

Essential Duties and Responsibilities:

• Ensure all AHF program data (Provider Productivity Report, (PPR,) Rapid Testing Report (RTP), Quarterly Benchmark indicator, Index case testing (ICT), Optimizing Retention Initiative (ORI), linkage…) are collected, compiled, verified, entered, cleaned, and reported accurately and on time.
• Maintain and update ART-EMR/SmartCare/EthioRHI, DHIS2, HMIS, and other approved electronic databases.
• Ensure ART, PMTCT, TB/HIV, HEI, Laboratory, Pharmacy, and other service registers are completed and updated accurately.
• Reconcile data across source documents, registers, databases, and reports to ensure consistency and accuracy.
• Collect reports from relevant service units and submit weekly, monthly, quarterly, and annual reports within required timelines.
• Ensure availability, proper utilization, and archiving of all recording and reporting tools.
• Conduct routine data verification, validation, and quality assessments to identify and address data discrepancies.
• Lead facility-level data quality improvement initiatives and monitor implementation of corrective actions.
• Analyze facility performance data and prepare dashboards, charts, graphs, and trend analyses for management review and decision-making.
• Monitor key program indicators including retention, ICT contribution, viral load performance, testing yield, linkage to care, and benchmark indicators.
• Generate lists of missed appointments, treatment interruptions, lost-to-follow-up clients, and support tracing activities.
• Prepare cohort monitoring reports and performance monitoring charts.
• Facilitate chart audits, benchmark assessments, health facility assessments, and other monitoring activities.
• Support implementation, optimization, troubleshooting, and routine utilization of EMR systems and digital health initiatives.
• Provide technical support and mentorship to facility staff on recording, reporting, HMIS, and data quality standards.
• Participate in supportive supervision, program evaluations, surveys, and operational research activities.
• Ensure confidentiality, security, and proper management of patient and program information.
• Maintain organized electronic and hard-copy filing systems.
• Serve as focal person for facility data management, reporting, and information use activities.
• As General Manager guide, you will dedicate 60 % of Your time to support the Government M&E activities related to e HIV Prevention and management and the rest 40% of your time to AHF Specific M&E activities.
• Perform any other duties assigned by the supervisor.

Qualifications and Experience:

• BSC in Information Technology, Statistics, Computer Science, Health Information Systems, or related fields
• Minimum of three (3) years of working experience in an international NGO working on HIV/AIDS programs
• Work experience in the ART Clinic as Data Clerk at least in the last three (3) years.
• Having a certificate of updated training on ART SMARTCARE/EthioRHI (EMR-ART), DHIS 2, and HMIS in the last two (2) years
• Experience working in ART clinics under the respective Regional Health Bureau
• Strong skills in Microsoft Excel, data analysis, reporting, and data visualization.
• Excellent communication with good command of English & Amharic languages; in addition, it is highly preferable for candidates to speak the respective local language.
• Analytical and problem-solving skills.
• Ability to work independently and manage multiple priorities.