CTG Administrator

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

• The role of the Administrator is to organize and coordinate administration duties and office procedures.
• Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
• The Administrators responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to consultants and the Account Manager.
• Maintain office efficiency, support the management team and equipment procurement.
• Support the implementation of office policies by establishing standards and procedures, measuring results against standards; making necessary adjustments, taking a proactive role in all challenges that arise. Flexibility to travel throughout South Sudan may be required.

Other duties include:

• Maintenance.
• Mailing.
• Supplies.
• Equipment.
• General Errands.
• Schedule meetings and appointments.
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Provide general support to visitors/consultants.
• Assist in the on boarding process for new hires and collecting relevant documentation prior to contract issuance.
• Address consultants’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
• Liaise with facility management vendors, including cleaning, catering and security services.
• Plan in-house or off-site activities, like events, town hall meetings, training’s, celebrations and conferences.
• Collection of time sheet data from the Field
• Collect consultant files
• Travel throughout South Sudan in support of CTG Management
• Assist in guest house management

• Proven experience as an Administrator or Administrative Assistant.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Hands on experience with office machines and printers.
• Familiarity with email scheduling tools, like Email Scheduler.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Forward thinking and solution orientated thinking.
• Ready to receive training and development guidance from CTG Management.
• Strong organizational and planning skills in a fast-paced environment.