CPIMS Officer – Bale Field Office

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

Reports to:  Project Coordinator 

Dimensions: Save the Children works in Ethiopia with a current staff complement of approximately 1300 staff and current expenditure of approximately $100+ million each year.

Staff directly reporting to this post:  None.

• Encode the information on the physical case files registered under case management into the Child Protection Information Management System (CPIMS or CPIMS+) data Base;
• Review the quality of the data identify any inconsistency and report the project team members and line manager for corrective and follow-up actions;
• Perform regular onsite and offsite backups to ensure data preservation based on the data protection policy in place.
• Support by ensuring records of each individual child’s case are captured on the CPIMS+ and the master lists are produced and protracted as necessary and as needed for reference. This includes all stages of the case management process such as registration initial assessment case plan referrals follow up and review and case closure;
• Responsible for ensuring all data protection protocols are observed while managing information collected;
• Monitor adherence to procedure on individual cases and ensure that roles and responsibilities are upheld;
• Closely support the Child Protection Project Officers Case Management Officer and Community Based Social Workers on the use of CPIMS including filling of the case management paper forms data backups data screening and managing their caseload by extracting individual caseload information;
• Ensure that good practice is followed in managing and storage of information with respect for Do No Harm principles and confidentiality and adherence to the information sharing protocol especially within SCI;
• Monitor and report trends in case management through producing monthly disaggregated statistics and qualitative updates of progress on case management work based on agreed template for stakeholders and SCI internally. Periodically run the trends and analysis from the CPIMS.
• Perform any other activities as delegated by line manager and Sub office/Area Manager.
• Work closely with the Country office CPIMS specialist ICT team and other relevant technical and field-staffs on the roll out of the CPIMS /CPIMS+ where necessary.
• Participate on the adaptation/ contextualization standardization operationalization and harmonization of existing CPIMS/CPIMS+ tools forms and resources SOPs and information sharing protocol across development and emergency child protection (CP) programs.
• Ensure system audit findings are addressed on time as per SCI CP standards.
• Contributes to ongoing reflection and learning within the team to improve programme performance.

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE:

• University Degree or equivalent in Computer Science IT Statistics or other relevant fields
• At least 3-years of experience in information management database management and data analysis.
• Preferable if a candidate has at least one year of experience with CPIMS+ (Child Protection Information Management System).
• Minimum of one years’ working experience with CPIMS+ (Child Protection Information Management System)  and humanitarian, child-focused (preferably an International or national NGO);
•  Knowledge of social research methods with experience with data analysis and management
• Excellent understanding of data protection and confidentiality principles.
• Very good conceptual understanding of the job

Skills/Ability required

• Fluency in English/ verbal and written
• Highly developed interpersonal and communication skills including influencing negotiation and coaching
• Ability to work effectively as a team member and independently
• Fluency in Amharic language required
•  Effective in time management and setting priorities, supervisory and managerial skills.
• Proven ability to write reports
• Ability to work in harsh circumstances and travel to field
• Computer skills, including internet navigation and various office applications.
• Commitment to Save the Children values
• Local language (Afan Oromo is mandatory)
• Qualified female candidates are highly encouraged to apply.