Contracts and Grants Manager

Job Description

About FHI 360

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions.  We are currently seeking qualified candidates for the position of Contracts and Grants Manager for the Ethiopia Healthy Behaviors Activity. This position will be based in Addis Ababa, Ethiopia.

Project Description 

The Ethiopia Healthy Behaviors Activity project implemented by FHI360 and funded by USAID will support the Ethiopia Government and a broader set of stakeholders to design, implement, and evaluate SBC strategies that, strengthen comprehensive health knowledge and skills, foster community support for health action, shift harmful social and gender norms, increase provider motivations and skills to provide client-centered services, and engender institutional commitment and capacity to lead this change.

Job Summary:

The Contracts & Grants Manager is responsible for providing leadership in the overall technical and contractual management of a large portfolio of sub-partners. S/he will be responsible for managing and providing technical assistance for subrecipients related to a broad range of programmatic and administrative needs for effective programming.

Accountabilities:

• Provide leadership and oversight for grants and contracts management on the Ethiopia SBC project.
• Manage and ensure compliance for all subrecipients.
• Train and mentor relevant project staff on managing and monitoring subrecipients.
• Oversee and support subrecipient start-up and close-out.
• Ensure compliance with USG rules and regulations and FHI 360 policies and procedures.
• Supervise and mentor the Grants & Contracts Management team on the SBC project.
• Ensure that all subrecipients have adequate policies and procedures and are submitting timely and high-quality reports.
• Ensure all subrecipients have sufficient funds to operate and manage pipelines to prevent overspending versus obligations.
• Manage the subrecipient database.
• Develop and manage subrecipient solicitation processes.
• Manage subrecipient modifications, ensuring adequate analysis and documentation.
• Work closely with the technical team and the M&E team to ensure integrated development and management of subrecipients.
• Ensure consistent on-site and remote monitoring of subaward performance, including programmatic, technical, financial, contractual, and M&E aspects.
• Conduct pre-award assessments for new subrecipients and develop special award conditions to address identified gaps and risks.
• Ensure all new subrecipients are oriented and supported in meeting subrecipient requirements.

Applied Knowledge & Skills:

• Mastery of donor (USG and non- USG) rules and regulations.
• Considered a subject matter expert.
• Effective customer management skills are essential to developing and growing critical business relationships within and outside of the organization.
• Influential leadership skills to facilitate and support transitions to new systems at the unit level.
• Highly articulate (compelling and persuasive) oral and written communication skills to convey complex business concepts and information both inside and outside of the organization.
• Strong and effective ability to develop, articulate, and implement.
• Good knowledge of strategic planning methodologies and practices.

Problem Solving & Impact:

• Has very strong customer orientation and demonstrates service values.
• Beyond complex issue analysis, highly developed crisis management skills are critical at this level.
• Keen sense of judgment.
• Expanded decision rights carry both positive and (potentially) negative impact on the unit and the organization.

Supervision Given/Received:

• Works in team environment as a mentor and leader.
• Mentors other staff to grow the competencies that are essential for success.
• Demonstrated abilities to increase team work and support.
• It is expected that at this level, there will be demonstrable modeling of behaviors that reflect organizational and unit values.

Education:

• Bachelor’s degree in business administration, Finance or another relevant field required, master’s degree preferred.

Experience:

• Minimum of 10 years’ combined experience in grants & contracts management and/or financial management, with at least 5 years’ experience specific to grants & contracts management.
• Knowledge of USAID regulations and experience managing USAID projects.
• Ability to supervise and to work with limited supervision.
• Experience working in a not-for-profit or non- governmental organization (NGO)
• Experience working with international donors.
• Prior supervisory or mentor experience preferred.
• Proficiency in both Amharic and English.
• Typical Physical Demands:
• Typical office environment. Ability to sit and stand for extended periods of time;
• Technology to be Used:
• Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.
• Travel Requirements:
• Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.