Contracting and Compliance Coordinator – Contingent to Donor Funding

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

For more information on SNV’s operations, visit our website: www.snv.org.

Purpose of the Job

SNV is seeking a dynamic and pragmatic professional to support SNV in delivering impactful, high-quality, compliant, and well-managed projects. The Contracting and Compliance Coordinator is part of Operations within a country.

The Contracting and Compliance Coordinator will be responsible for overseeing the contracting processes and ensuring compliance with legal and donor regulations. This role involves managing contracts, monitoring compliance, and supporting project teams to ensure adherence to SNV’s and donor policies and procedures.

Operation delivery:

Contract Review and Compliance:

• Review contracts to ensure they meet legal, organizational, and donor compliance standards.
• Review, and negotiate contracts and agreements with various stakeholders, including programme representatives, partners, and vendors.

Contract Tracking:

• Implement and maintain a comprehensive tracking system for all contracts.
• Monitor contract performance and compliance throughout the contract lifecycle.

Compliance Monitoring:

• Ensure compliance with internal policies, donor regulations, and local laws.
• Conduct regular audits of contracts and compliance documents to identify and mitigate risks.
• Stay informed about changes in regulations and best practices in contracting and compliance.

Capacity Building:

• Support on development of guidelines and best practices for effective contract management.
• Support on development of guidelines and best practices for effective contract management.

Communication and Coordination:

• Facilitate communication regarding contract status, compliance issues, and best practices.
• Act as the focal point for procurement and contracting cases for Specific projects.

Reporting and Documentation:

• Prepare regular reports on contract status, operational-related compliance issues, and procurement activities for management review.
• Maintain accurate records and archives (soft and hard copy) of procurement processes, contract modifications, and compliance assessments

Management:

• Ensure all disciplinary matters are handled in a fair, transparent, and timely manner and in line with the SNV Ethiopia Human Resource Policy.
• Supervise and provide guidance to the Contracting and Procurement Specialists.

Take up any additional responsibilities assigned by the line manager

Educational Qualifications and Experience

• Bachelor’s degree in relevant discipline (procurement and contracting), supply chain management, or CIPS equivalent, and at least five years’ experience in Contracting and Procurement compliance role particularly with USAID, EU or Foundation funded programmes.
• 8 years’ work experience in Operations with at least 5 years in Contracting and Procurement.
• Strong understanding of legal and regulatory frameworks related to procurement and contracts.

Additional Skills

• Strong knowledge and skills in procurement techniques within the context of the position.
• Good knowledge of handling Contracting and Compliance systems.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint. Experience with ERP systems.
• Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds.
• Demonstrated knowledge of country’s contractual and legal requirement/law.
• Interpersonal and negotiation skills.
• Ability to work independently and meet deadlines.
• Ability to plan with good organizational skills, including prioritization and ability to work under pressure.
• High level of integrity and ethical conduct.

Competencies:

• Problem analysis
• Result orientation
• Initiative
• Communication
• Perseverance

Contract Type: National – Full time

This position will be based on donor funding and approval confirmation

Expected start date:  1st March 2025

Duty Station:  Addis Ababa

Contract Duration: One year with the possibility of extension based on performance and budget availability.

How to Apply

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 21st of November 2024. Please submit your application only via: Smart Recruiters. All information will be kept in strict confidentiality.

If we see that your experience and skills match the requirements of the position, we will contact you to advise on the next steps in the recruitment process.

Working at SNV  

SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to, an internal and global network of experts.

At SNV, inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status, religion, ethnic origin, gender, sexual orientation, and more.

Vetting

SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct“. This Statement of Conduct adopts the definitions used in the Scheme.

SNV is an equal opportunities employer and female candidates are encouraged to apply.