Consultant: Security Assessment & Policies

As Inkomoko’s team expands, and our colleagues continue to work in and travel to more complicated and rapidly changing external environments, we seek a consultant to ensure that we have the policies, protocols, and support available to keep colleagues safe, and effective.  We currently have piecemeal policies that are location specific, but not overarching or consistent, have not trained staff on these policies, etc. We are currently building a full-time security and safety team, but do not currently have dedicated staff. Establishing a risk profile, policies, and training will be the first step as we seek to build a full-time team.
This RFQ was issued by Inkomoko to identify and select the right consultant to develop a full company risk profile, review and develop the company’s risk prevention and response policies, and train staff to adhere to these items.

SCOPE OF WORK & PROPOSED METHODOLOGY

The selected consultant will be expected to understand the company context and operations, develop deeply practical approaches that are based on the local contexts in which Inkomoko operates, and develop pieces of training that can be delivered online through the company’s Moodle platform.  This scope of work will be a launch point to the development of a “safety and security culture” that seeks to empower staff at all levels to identify, mitigate and manage the risks they face every day.

The proposed scope of work and methodology includes the following:

Assess the Company and Context

• Review existing policies and procedures
• Interview key stakeholders including staff, board, and external partners
• Understand the programs across all locations, particularly those at the highest risk
• Understand and map the different risks in the current project locations
• Understand the program growth for the next 24 months to inform a future roadmap

Develop Policies/Plans

• Identify, propose and articulate company Risk Appetite, Safety, and Security Policy, and Crisis Management Plan.
• Develop country/location security plans for each country/project location (including crisis management responses).

Train at Multiple Levels

• Develop and implement staff training on personal level and policy level, recorded on Moodle for staff to be able to watch at their own pace
• Develop and implement live(online or in-person) senior leadership training on organizational expectations/requirements, decision thresholds, and reporting requirements to manage risks with the organizational framework.

DELIVERABLES

The scope of work will result in these final deliverables for the company:

• Assessment memo to establish point-in-time review and gap analysis
• Risk Appetite Statement
• Safety and Security Policy
• Crisis Management Protocols
• Risk assessments for each project location
• Country Safety and Security Plans for each country
• Leadership training on policies and country-level documentation.
• Staff security training on policies, uploaded on the company’s Moodle.com account
• Final memo of proposed next steps for a future road map

Inkomoko seeks a proactive, resourceful, self-motivated security and safety consultant, who cares deeply about people and is an excellent communicator.

A successful proposal will demonstrate:

• Previous experience developing risk assessments and policies for NGOs in East Africa, with experience in the refugee context, strongly preferred
• Industry expertise and excellent knowledge of health, safety & security management.
• Expertise in concepts of duty of care for the organization’s responsibility
• A skilled trainer with previous experience developing and delivering online content
• Gender lens is strongly preferred
• Ability to travel locally, regionally, and internationally
• Pricing considerations

TO APPLY

Please submit the following in a proposal (in PDF format in 5 pages or less) by no later than 5 JANUARY 2023 AT 5PM CAT:

• Introduction of the consultant, CV of consultants who would carry out the work
• Description of how you would approach the above scope of work
• Proposed timeline to implement the scope
• Description of similar projects completed in the last 5 years
• List of 2-3 references and/or testimonials of previous clients
• Fee structure and pricing for the project in USD
• Contact information