Home Vacancies CONSORTIUM MONITORING, EVALUATION, ACCOUNTABILITY AND LEARNING (MEAL) COORDINATOR

CONSORTIUM MONITORING, EVALUATION, ACCOUNTABILITY AND LEARNING (MEAL) COORDINATOR

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Category: Business and Administration
Location:  Addis Ababa
Career Level:  Senior Level (5+ years experience)
Employment Type:  Full time

Job Description

 

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Our team

The Programmes Team will ensure that the programmes make the proper shift, with the quality needed to ensure a proper achievement of the Ethiopia Oxfam Country Strategy. As part of the programmes team, the whole team in the sector of Humanitarian and Resilience will ensure that Goal 1 of the OCS is achieved in the required quality and timely. This team will work very closely with the Humanitarian team ensuring the link between the long term and emergency situations.

Job purpose

The Consortium MEAL Coordinator is responsible to lead MEAL functions of the ECHO HIP 2021 Consortium programme to be implemented in the field offices  Tigray and Gambella including methodological design, preparing data collection tools, lead data collection, data cleaning and data analysis and reporting MEAL activities, design and manage to MEAL capacity building plans and ensure program quality as per Oxfam program quality standard, Core Humanitarian Standards as well as CAMSA minimum requirement. She/He is also responsible to harmonize MEAL requirements of the donor with Oxfam and consortium members MEAL systems. The Consortium MEAL Manager work closely with the field programme teams, PQL team at Addis level, Other INGOs, partners and other local agencies and key line-local Government officials.

This role is also responsible for developing and coordinating the implementation of a comprehensive MEAL system to enhance our ability to demonstrate the impact of our long-term development programme needs and humanitarian response in the implementation of regions for both refugee and host community response programs.

What the recruiting manager has to say about the role?

This role is responsible for the implementation influencing/policy framework developed for all programs and or projects to enhance program quality to demonstrate and enhance the impact of our interventions.

Supports Oxfam’s impact locally, regionally, continentally and globally through ensuring evidence-based influencing of policies and strategies of the agriculture sector/food system.

Provides strategic leadership and support to policy influencing works.

Ensures that the promotion of women’s rights is at the heart of all Oxfam in Ethiopia’s program work.

Core details

Location:  Addis Ababa, 50% travel to the field locations Gambella and Tigray
Salary: As per Oxfam salary scale
Internal Grade: C2, National
Job Family: Programme
Contract type: Fixed-Term contract for 9 months with possibility of extension.
 

Hours of work:

 37.5 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage
This role reports to: ECHO Consortium PROGRAM Coordinator
Staff reporting to this post:  
The annual budget          for the post: N/A
Key relationships/interactions: Work closely with Consortium Agency, Oxfam Program teams, consortium MEAL focal persons including Oxfam’s program quality and learning team at Addis Ababa level, different partner with internal and external stakeholders at all levels
Screening checks: All successful candidates will be screened through Refinitiv World-Check One to comply with counter-terrorism and financial sanctions regulations
References: Should you be successful and not already employed by Oxfam GB, we will require a minimum of two references covering five years of employment history.
   

key responsibilities

Specific duties include, but are not limited to:

MEAL system development and make functional

  • Lead and support ECHO HIP 2021 Consortium response programmes, projects and consortium members in the development of a program Monitoring, Evaluation, Accountability & Learning (MEAL) framework with indicators for output, outcome and impact and, support the development of a strategy that informs effective programme delivery by relevant program staff in the implementation field office areas.
  • Provide MEAL technical support including MEAL activity plan, methodological design, needs assessments, baseline, post distribution monitoring, evaluations and performance data collection for all Oxfam projects in Implementation field office areas.
  • Work closely with Consortium members MEAL focal persons and Oxfam’s Addis Ababa MEAL team and develop MEAL tools and MEAL activities for new projects and programs.
  • Timely plan, initiate, lead and coordinate different evaluations, assessments and surveys including KAP surveys/PDMs and Baseline/End line surveys in line with Oxfam policies and standards.
  • Support the design and development of innovative tools, apps, templates and resources for effective programme monitoring and reporting.
  • In consultation with ECHO HIP 2021 Consortium response programme Coordinator, MEAL team, EFSL, WASH, Gender and Protection technical team leaders and other program teams, develop evaluation design, including specification of the necessary staff and resources to conduct the evaluation.
  • Monitor supervise and coordinate baselines, assessments, evaluations and select and recruit experienced enumerators for data collection.

Manage, coordinate and strengthen the data management, data analysis, reporting and information use system of projects

  • Compile and review different internal reports, including monthly humanitarian programme progress report, Oxfam Annual output reporting, annual CHSA report, etc and submit to the Program Quality and Learning Manager.
  • Support the Consortium members MEAL teams and the ECHO Consortium Programme Manager in preparing donor reports, monthly, quarter and other periodic reports in line with the reporting schedule and MEAL Framework.
  • Support the Consortium members MEAL teams in developing/reviewing log frame/result framework, MEAL plan and Indicator Performance Reporting Table (IPTT) of the project(s) and preparing & submit the IPTT report monthly.
  • Support the Consortium members MEAL teams in compiling & reporting the total number of beneficiaries reached as per their respective guidelines.
  • Work with the Consortium members MEAL team in documenting best practices in line with the ECHO communication and visibility guidelines
  • Work closely with Addis Ababa MEAL team including PQL Manager, Snr. MEAL officer, MEAL officer and establish and implement a digital and offline database system
  • Lead and supervise field data collection, data cleaning and analysis for program managers and team leaders and produce reports together with the sector technical team.
  • Review, revise and update all survey and evaluation reports and ensure data quality including timeliness, relevance, accuracy, completeness and consistency of all program data in the Implementation field office areas.
  • Review and standardize data collectors training to ensure high-quality data collection
  • Support the consortium members in the collection of good quality monitoring data in a timely manner and collate/organize data received for reporting and ensure compliance with donor guidelines like for example for ECHO projects as per the guidelines and protocols of ECHO.
  • Management and updating central database of KAP surveys end-term results and learning from reflection workshops, learning reviews and evaluations

Capacity Building, Networking and Representation

  • Participate in the selection and recruitment of field office MEAL officers and MEAL Assistants and train field MEAL team on Oxfam CAMSA, MEAL frameworks, tools, data collection, analysis and reporting.
  • In consultation and collaboration with PQL Manager, Snr. MEAL officer and MEAL officer assist to build the capacity of staff through training to ensure adoption of new data monitoring tools and quality of data collected.
  • Attending Coordination forums that include humanitarian accountability
  • Facilitate capacity building for field program staff to enable them to monitor and evaluate their own efforts, gather relevant data and produce required progress reports
  • Provide Technical support and training on MEAL to consortium members MEAL officers (s) and Staff with support from their respective MEAL managers.
  • Ensure effective common understanding between Oxfam and Consortium members on MEAL objectives and frameworks and organise orientation/workshops/training
  • Support Consortium members MEAL in undertaking training needs assessment and organizing MEAL training/Inductions as per the ECHO policies.
  • Lead the current ECHO Consortium MEAL Technical Working Group (TWG)  and follow up on the MEAL activities that need to be undertaken at the consortium level.

Program Quality, Learning and Accountability

  • Work closely with Program Manager, MEAL officers and implement beneficiary compliance and feedback mechanism, collect beneficiary complaints and feedback and communicate with the field team.
  • Collect and share monthly monitoring and accountability reports
  • Assist Program Manager and co-facilitate quarterly after-action review including learning and reflection events, stakeholder consultation and proved feedback to program management team.
  • Support the team in the delivery of learning and reflection workshops and other programmatic learning processes and products
  • Collecting best practices, case studies that demonstrate qualitative and quantitative changes over the period.
  • Support the setup of a complaint and response mechanism based on the refugee and host community contexts,
  • Assure that ICT is used in Beneficiary registration and Data collection in line with the Project MEAL framework.
  • Support robust data collection, storage and dissemination for wider learning across teams (intranet, communities-of-practice, mobile-based application, M&E management information system and e-learning platforms)
  • Promote the usage of current tools and services for collecting and monitoring data of programmes using Management Information System, quality programming framework with existing indicators, trackers and targets;
  • Promote and support monitoring, analysis and learning from assessments of internal standards (Quality Framework) and Core Humanitarian Standards, accountability and transparency standards, protection minimum standards, and others;
  • Work with the Consortium members’ refugee response teams to develop a culture of programme quality and knowledge-driven programming, providing support to management for evidence-based decision-making processes.
  • Facilitate the input of all relevant teams and staff members into the programme design process.
  • Lead the implementation of the complaints and response mechanism in the area and support capacity building in line with the accountability action plan.
  • Support consortium members internal reporting and ensure that good quality data is presented for report writing including donor/ECHO reports.
  • Ensure that all MEAL work is carried out in a way that is sensitive to gender and protection issues.
  • Maintaining evaluation, research and learning repositories
  • Liaising with all other staff and actors in-field operation for improved coordination and learning;
  • Ensuring that Oxfam programmes are implemented in a consultative, participative and gender-sensitive way
  • Undertaking any other reasonable duty and tasks that may from time to time be requested by the line manager and team members consistent with the nature of the job and level of responsibility
  • Other duties as assigned by the Program Manager, and the Program Quality & Learning Manager

Other

  • Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff safety health and wellbeing principles.
  • The post holder is expected to be familiar with and abide by the Core Humanitarian Standards (CHS), NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. InterAction Field Co-operation Protocol; including safeguarding.
  • Depending on the situation, the post holder may be asked to perform other tasks as requested by the Manager.

 

Job Requirements

Essential – Experience, Knowledge, Qualifications & Competencies

Essential

  • MSc or BSc. in Economics, Development Studies, Statistics/Management or another related field
  • Minimum of 7 years of proven ability & experience in programme monitoring, evaluation, accountability & learning (MEAL) –preferably in Gambella refugees’ response programmes and local contexts in Ethiopia.
  • Knowledge and practice of SAFE programming and international standards like Core Humanitarian Standards (CHS), SPHERE, LEGS etc
  • Proven experience in gender analysis and integrating gender and safe programming(protection) into programmes
  • Excellent computer skills and ability to work in a challenging and dynamic context
  • Excellent English writing skills
  • Fluent English language, ability to communicate in local language would be an added advantage
  • Commitment to overcome poverty and suffering.
  • Strong analytical and strategic thinking skills.
  • Ability to work well under pressure and in response to changing needs.
  • Ability to travel and to work in difficult circumstances.
  • Fluency in English is essential

Desirable

  • Experience of working effectively within a large international agency including, in refugee response setting, previous experience with ECHO & UNHCR projects would be an added advantage
  • Research background and knowledge of statistical packages (SPSS or STATA)
  • Good understanding of WASH and EFSVL programming in refugee response programming
  • Prior experience training/accompanying/learning in the field.
  • Experience leading strategy development and implementation monitoring in collaboration with staff
  • Proven ability to synthesize and distil information from a variety of sources, to draw lessons from project documentation
  • An applicant with knowledge of the local language is preferable.

 

Your commitment to Oxfam

·         Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights

·         Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

 

Key Attributes:

  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organisational Values:

  • Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
  • Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
  • Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere  to our code of conduct. We encourage candidates to read and understand our code of conduct here.

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam’s internal /External application portal https://jobs.oxfam.org.uk / or  https://jobs.oxfam.org.uk/vacancy/15681/description on or before 23rd September  2021.

 

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.

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