Consortium MEAL Coordinator (LISEC PROJECT)

Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

Throughout our over 25 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance 2015, (https://www.alliance2015.org/  a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs.

More information at https://www.peopleinneed.net/  or HERE.

PIN currently is seeking energetic, disciplined, responsible LISEC Consortium MEAL Coordinator

Length of Contract: Definite until April 30/2024

JOB SUMMARY

Reporting to the Consortium Coordinator and MEAL unit Coordinator (functionally), Consortium MEAL Coordinator is responsible for assuring that the quality of the regular monitoring and evaluation tools is up to the donor standards and conducting on-site monitoring in the project locations on regular basics.

The Consortium MEAL Coordinator is responsible for the overall monitoring design to be harmonized across the Consortium and supporting the donor reporting. S/he is in charge of facilitating, coordinating and leading of the MEAL project technical working group: organizing and facilitating regular meetings, compiling notes from the meetings, assuring that the activities and tasks are delivered as per the outlined time frame.

RESPONSIBILITIES AND TASKS

System design, planning and promoting MEAL across project

• Ensures Project Consortium’s MEAL planning, monitoring and evaluation processes meet the donor/ sector standards and comply with both internal and external requirements
• With the support of relevant KLD advisors (MSA, MEAL, Climate change, Edu) ensures that the remaining monitoring tools are designed and the framework for regular monitoring is established and functional using the Zite, KoBo and Power BI applications.
• Participate in creating the final external evaluation framework as well as selection and support of the external evaluator.
• Using data across the project to monitor the quality and overall impact of the interventions on the target populations.

Regular monitoring, implementation, progress tracking and reporting

• Provides technical support in activity and conduct of result-based monitoring (Surveys, FGDs, KIIs, etc.) in the field, including ensuring that project teams and MEAL officers and enumerators follow the instructions/agreed methodology.
• Engages in developing data collection methodology, tools and ensure the actual data collection is conducted with quality.
• Checks the quality of data collected continuously as it comes in, and follows up on any errors or challenges arising in the process and takes timely corrective measures.
• Supports project teams in preparation for regular project review meetings, including regular update of ITT and meaningful reporting on indicators.
• Regularly informs line manager about findings and about any issues arising from findings (present data in concise reports and fact sheets using PIN templates and share these with line manager for reporting and circulation – clusters, communities, etc. – as appropriate).
• Initiates independent monitoring visits of projects with the aim of receiving or validating data/information on specific activities and strengthening accountability (activity monitoring, Community Feedback and Response Mechanisms, etc.).
• Initiates Independent Result based field monitoring to oversee activities on the ground, produce report, share for the project team and conduct discussion.
• Collects lessons learnt from the project implementation.
• Any other related tasks as agreed and discussed with the MEAL Department/unit.

Internal and External Reporting

• Provide regular technical support in routine and results-based monitoring to the Consortium partners, including support in meaningful reporting on indicators, if required.
• Lead the biannual Altai indicator reporting.
• Maintain regular communication with MEAL officers from Consortium partners ´organizations to provide ongoing support and assistance.
• Lead the MEAL technical Working Group of the Consortium based on its ToR, incl. calling and facilitating regular meetings, taking notes from the meetings and preparing and sharing detailed time frame for the MEAL related activities + up-dating the ToR, if needed.
• Participate in community outreach meetings to introduce project activities, targeting, CFRM channels, if required.
• Participate in conducting surveys or other data collection activities (observations, FGDs, KII), when required.
• Conduct independent monitoring of project activities.
• Coordinate all partners regular monitoring data collection, compiling collected, regularly update and reporting.
• Conduct data analysis or support project teams (Consortium members) in data analysis and reporting.
• Analyze data across the project (from all Consortium members) to see the impact on communities and project beneficiaries.
• Manage consultants and Research partners (especially External Evaluator) to ensure that commissioned researches and evaluations are carried out to the standard and successfully completed.
• Provide technical support to the Consortium partners MEAL officers in evaluations and other research activities, incl. engaging in ToR preparation, selection of consultants, review of evaluation design and data collection methodology, data analysis, involvement of stakeholders and dissemination plan.

Partnership coordination, staff Management, Mentorship, and Capacity Development

• Manage the field level MEAL Officer to ensure that the MEAL system operates effectively with the support and resources required and that there are clear links and reporting lines between field and coordination level.
• Support the MEAL Officer progress on specific projects, providing management oversight on progress and problem-solving in case of challenges.
• Define expectations, provide leadership and technical support as needed so that the MEAL Officer is able to perform his/her roles as required.
• Coordinates partner NGO MEAL staff, monitor implementation of their activities and ensures compliance with donor and PIN rules.

Accountability, learning, dissemination and use of findings

• Facilitate discussion on the most important findings and recommendations from MEAL and report to Consortium Coordinator on regular basis.
• Facilitate dissemination of MEAL findings across the project Consortium.
• Prepare data for Consortium Coordinator for qualified decisions over the project strategies.

Capture, document and disseminate lessons learned and best practices

• In collaboration with program team, regularly assess, track and document lessons learned and best practices and prepare discussion sessions.
• Proactively seek and promote best practices as part of monitoring, evaluation and program effectiveness practices.
• Facilitates discussion on the most important findings and recommendations from MEAL and reports.

Organizational learning and capacity building

• Maintain overview of lessons learnt in MEAL, promote good practices and identify ways to strengthen the planning, monitoring and evaluation processes within the project / Consortium.
• Prepare presentation of the evaluation / other MEAL activities findings for internal sharing and a brief fact sheet for external use.
• Ensure archiving of the MEAL documents in Share Point / ELO.
• Maintain living inventory of evaluations / other research activities completed within the project / across the Consortium, including summary of lessons learnt and the best practices.
• Identify MEAL capacity development needs of the project staff, provide MEAL training to project staff or organize external training.

Work with different donor and good understanding of donor requirements.

• The position holder executes MEAL activities with projects funded by EU.
• Good understanding on various donor compliancy and checklists.

Communications and working relationships

• Collaborate and coordinate with the other MEAL teams and other relevant personnel (e.g. project and program managers) across Consortium on the MEAL framework development and practices when required.
• Proactively seek and promote best practice as part of monitoring, evaluation and program effectiveness practice.

Dealing with Problems/Problem solution

• Develop and implement new methodologies for improving the overall project MEAL system.
• Identify weaknesses in monitoring and evaluation practice on Consortium level and develop targeted solutions alongside the identification and promotion of high-quality evaluation practice.
• Strongly cooperate with the project teams on problem solutions.
• Regularly participate in project review sessions / other meetings and support project teams in finding solutions for implementation.

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies.
• Participate in training and awareness raising (CoC and KP, Safeguarding…).
• Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies.
• Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.
• Create and maintain a fulfilling and protective environment.

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• Transport Allowance
• Bank loan facilities
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other

• MA or BA degree in social sciences, development, statics, or any relevant field of studies
• At least Five years Experiences in MEAL and on similar positions (Consortium MEAL management background is preferred).
•  Experience in developing Consortium level M&E plans, training staff, capacity building, quantitative and qualitative data collection, analysis and reporting, and/or other aspects of M&E in consortium project.