Cashier and Store keeper

Job Summary

Under the supervision of the Admin and Finance Manager ,

• the Cashier checks amount to be received, collects receivables,
• issues receipts and deposits collections in bank and draws cash from bank against written orders,
• takes utmost care of cash and working equipment in his/her custody,
• effects authorized payments to a requesting party after thoroughly checking for fulfillment of approval procedures,
• sorts out and arranges receipt & payment related documents and distributes the right number of copies to pertinent work units and personnel to complete internal control procedures,
• checks the correctness of daily cash collection,
• deposit report and attached receipt,
• prepares cash summary sheets on regular basis.

Specific Duties and Responsibilities

• Deposits collections in bank and draws cash from bank against written orders;
• Pays out cash against written orders and obtains receipts;
• Keeps records of amounts received and paid and reconciles cash balance with records;
• encodes the transaction data of the outlet in a cash register machine in accordance with applicable regulatory requirements;
• Checks cash balance against transactions at end of day;
• Keeps banknotes and denominations (changes) or other negotiable instruments sorted to avoid possible errors and facilitate disbursement;
• Counts and records cash at the beginning and end of each period of duty and prepares reconciliation statement;
• Verifies cash held against records;
• Effects authorized payments to a requesting party after thoroughly checking for fulfillment of approval procedures by the authorized officials of the Program and the Society as the case may be;
• Takes utmost care of cash custody and makes proper use of such working equipment as adding machines, cash registers and keeps cash collections and disbursements registered and updates records;
• Pays salaries, per diem and advance to employees of the outlet based on the approved payment documents and other pertinent supporting documents or facilitates such payments through bank accounts depending on the established payment modality of the Society;
• Cross-references bank deposit slips or checks deposits to cash receipts/cash sales invoices to which they relate;
• Sorts out and arranges receipt & payment related documents and distributes the right number of copies to complete internal control procedures;
• Checks the correctness of daily cash collection, deposit report, and attached receipt;
• Keeps the petty cash of the outlet; summarizes all the petty cash payments and replenishes same as required;
• Stamps payment documents as appropriate;
• Performs other related duties and responsibilities of the job as assigned by the Administration and Finance Head.

Gross Salary: 12,722.00, and no other additional benefit package

Terms of Employment: Permanent

Work Unit: Office of Zonal Coordinate Office

Reports to: Head, Admin and finance

Employment Type: Full time

• First degree in accounting and 2 years of related work experience