Cashier Accountant-Metu

JOB TITLE: Cashier Accountant

REPORTS TO: Project Finance and Admin Officer

REPORTING TO POSTHOLDER: None

LOCATION: Metu Field Office with frequent travel to project implementation sites

DURATION: one year with possibilities of extension and 60 working days probation period

SALARY: GBP 443 per Month

PURPOSE OF THE ROLE

The purpose of the Cashier accountant position is to provide secretarial, record keeping and office support services, handles & manage petty cash of the project, effect payments. In addition, she/he supports the Project Finance and Admin Officer to administer, control, monitor, support asset and materials management and periodically summarize the extent of financial operations and performance of the project. She/he provides effective and efficient support and advice to the immediate supervisor and project team as required.

KEY TASKS & RESPONSIBILITIES

Key areas of responsibilities are:

• Prepare payments documents, attendance sheets and others on all payments the projects are making.
• Manage project petty cash including preparing of payment and preparation of monthly petty cash reconciliation
• Handles and manage project’s petty cash in a generally accepted standard norm.
• Prepare monthly petty cash reports to submit to the designated supervisor
• Review all payments against the budget and established rules and regulations.
• Assist the supervisor to review/ analyse monthly budget monitoring report for timely comment and if any adjustment
• Manage the operations of the project compound including telephone, electricity and water, manage office transport
• Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on time utilization of the materials with the respective staff.
• Conduct payment, purchase and collect project materials, deliver all materials purchased and stored to be used for intended purpose with a checking by Project Finance and Admin Officer and approved by PC/Team Leader.
• Assist line manager in verification of source documents for proper approval/authorization before they are filed and recorded;
• Assist in staff recruitment and disciplinary issues.
• Develop close working relationships with all staff
• Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
• Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by project finance and admin and approved by project coordinator/Team Leader
• Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.
• Maintains filing of financial documents and reports;
• Reports and follows up outstanding & unsettled payments and receipts.
• Maintain office records and reference files on various subjects for easy access and reference;
• Prepare a monthly petty cash report and submit to the line manager.
• Handle all incoming and outgoing correspondences, file in a chronological order
• Assist in ensuring that all procurement documents field in a good manner;
• Keeps projects plan document for procurement in a separate file for reference;
• Ensures that accuracy of procurement documents and integrity of the procurement process;
• Make sure to follow the procedures of the procurement Manual;

Safeguarding & Code of Conduct Responsibilities:

• Comply with and uphold Farm Africa’s Safeguarding Policy, Code of Conduct, and related policies at all times.
• Treat all individuals and communities with dignity, respect, and fairness, promoting a safe and inclusive working environment.
• Ensure that personal and professional conduct does not put beneficiaries, colleagues, or partners at risk of harm or abuse.
• Recognize and report any safeguarding concerns, suspicions, or incidents in accordance with Farm Africa’s safeguarding and reporting procedures.
• Maintain appropriate professional boundaries with beneficiaries, community members, and colleagues.
• Ensure that communications, images, and information about beneficiaries are used responsibly and with informed consent.
• Support the organization’s commitment to preventing sexual exploitation, abuse, harassment, and any form of discrimination.
• Participate in safeguarding training and awareness activities as required.
• Contribute to creating and maintaining a safe working environment for all staff

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

PERSON SPECIFICATION
Essential	Desirable
Education &Qualifications
College Diploma in Accounting/Secretarial Science/Office Management/other related fields from recognized college or BA in Accounting/Management and relevant trainings
Experience
Four years of relevant work experience for diploma holders and two years of relevant work experience for degree holders
experience on store management
Skills & Abilities
Familiarity with office equipment operation
Co-operative and willingness to work under pressure
Respect culture, belief and traditions of rural and semi urban communities
Willingness to give a chance/opportunity to others
Value the knowledge and ability of the community
Ability to adapt to the existing environment
Willingness to multi-task and work on own initiative
Good team player and team builder

Our Values

Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.

• EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
• GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
• IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
• BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.