Cash Transfer and Voucher Program Coordinator

Introduction:

Positive Action for Development (PAD) is one of the most vibrant and expanding Ethiopian Civil Society Organizations in Ethiopia. We are a results-oriented civil society organization that implements efficient, effective, and sustainable charitable organizations in Ethiopia. Positive Action for Development (PAD) is currently undertaking a dramatic scale-up of intervention focusing on humanitarian, NEXUS, and Development programs. This includes expanding PAD intervention into different parts of the country, including Addis Ababa, Amhara, Oromia, Harari, Afar, Somali, Tigray, Benishangul-Gumuz, Sidama, and the south regional states in Ethiopia.

Job Summary:

This function is responsible for coordinating the organization’s cash-based intervention, oversight processes, and monitoring cash flow with the finance team and financial service providers, keeping accurate cash transaction records and payment evidence for accountability and audits, and submitting reports. Train PAD staff on cash transfer operations and verification methodologies, and be responsible for timely reporting on activity information.

Overall Responsibilities:

• Responsible for overall programme coordination, which includes implementation and monitoring of cash and voucher-based programmes and activities in the country.
• Assist the organization in the maintenance of all records, accounts, and books as stipulated in the Plan of Operations or the Letter of Understanding, and ensure that reports required for PAD are accurate and provided as scheduled
• Assist the field office and Country Director and Programme managers, and coordinators in all matters related to the delivery of PAD cash and voucher assistance, and bring to the attention of appropriate country staff any administrative constraints arising from rapidly evolving emergencies in the field
• Update Programme manager, country Director, Finance and operation team, and/or in preparation/update of the early warning, risk analysis, and contingency planning to respond to humanitarian crises. Periodically monitor the management of risks and report on any actions taken
• Design and maintain beneficiary and post-cash distribution databases, and develop the checklists in close collaboration with the MEAL department.
• Design beneficiary baseline and post cash distribution data collection process; supervise its implementation; organize data entry; ensure the high quality of the data at all stages of the progression; process data and produce reports in close collaboration with the MEAL department.
• Train PAD and partner staff on the cash and voucher-based assistance and collection of the distribution and post-distribution data
• Assist Cash and Voucher Project coordinator and project officer in all matters related to cash delivery mechanisms; bring to the attention of any administrative constraints arising during the process of cash transfer.
• Be responsible for the liaison with the financial service provider and administration of the cash transfer process to beneficiaries to the signed agreements and policies of PAD
• Develop monthly cash distribution reports; reconcile the bank statements and the financial reports of the service provider
• Prepare and disseminate analytical and critical reports, including proposals for improvements in operation and the scope of programmes
• In collaboration with the Programme manager, ensure that all the reporting requirements by the cooperating partners are met timely manner and as per predefined standards
• Participate in the needs assessment exercises, liaise with project implementing authorities and cooperating partners, and undertake visits to view project outputs and beneficiaries, inspect cash withdrawal points
• Prepare periodic reports on the progress of operational projects and related government plans
• Ensure compliance with PAD’s policies, criteria and procedures to Cash and Vouchers
• Provide inputs for the periodic and final reports, country briefs, and other updates;
• Provide training and technical guidance to the programme and partner staff in their work
• Perform other related duties as required.

Key Responsibilities:

• Coordinate the day-to-day implementation of project cash and voucher assistance activities, including undertaking regular field visits to check compliance with the work plan and project documents.
• Coordinate/conduct market functionality and financial institutions service provision mapping.
• Coordinate cash distribution activities, prepare cash distribution reports, and analyze delivery performance.
• Review beneficiary list, payment requests, coordinate, and ensure the timely accomplishment of the activities and compliance with accountancy standards.
• Address and resolve any cash distribution issues or discrepancies, and implement innovative solutions to improve distribution efficiency.
• Coordinate cash post-distribution monitoring (PDM) exercises, analyze the results, and draft PDM reports.
• Draft progress and other required reports. Identify and document significant project events, decisions, problems, or deviations, and ensure that project data and information are archived and shared appropriately.
• Regularly visit project implementation sites to gain a thorough understanding of how activities are being carried out and to give guidance to the team on areas for improvement.
• Prepare quality reports that have to be submitted to the government and donors based on their reporting timeliness.
• Prepare and submit daily, weekly, and monthly reports and submit to the project manager on the work progress.
• Ensure all authorities and communities are kept well informed of the Program’s success and challenges as appropriate.
• Demonstrates ability to understand and appropriately respond to and/or address needs of the project partners.
• Assist with any other duties as required by the supervisors and stand by for any call for assistance in any place across the country where a demand is needed
• Familiarize oneself, understand, and implement, according to the area of responsibility, PAD’s policies and procedures on mainstreaming of Gender, and Child Protection.
• Familiarize oneself and understand PAD Donor Compliance issues, specifically with the terms and conditions of the Donor the Program is working with, and comply with the same in the area of responsibility.

Qualifications:

Education:

• MA or Bachelor’s degree in accounting, Business Management, Business administration, Economics, Statistics, or a related field.

Work Experience

• Minimum of 10 years experience in the cash for shelter and cash for multi-purpose and distribution.
• Trained on cash and voucher-based humanitarian assistance and distribution guidelines. CalP certification preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in logistics software and Microsoft Office Suite.
• Ability to work under pressure and meet tight deadlines.

Competencies

• Action coordination/Management
• Communications
• Ethics & Values
• Teamwork
• Behavioral Flexibility
• Client Orientation
• Initiative
• Interpersonal Relations
• Reasonable Judgment

Number required: (1) one

Duty Station: Addis Ababa and frequent traveling to the field offices

Female applicants are highly encouraged to apply