Cash Officer

Positive Action for Development (PAD) is one of the most vibrant, rapidly expanding, and results-driven civil society organizations in Ethiopia. PAD is currently scaling up its interventions across the humanitarian, NEXUS, and development spectrum—expanding operations throughout the country, including in Addis Ababa, Amhara, Oromia, Harari, Afar, Somali, Tigray, Benishangul-Gumuz, and Ethiopia’s southern regional states. As PAD broadens its reach, it remains firmly committed to inclusive, equitable, and conflict-sensitive programming—respecting the diverse realities of communities while fostering peaceful coexistence and sustainable development.

Vision: PAD strives to see a community of hope, humanity, and social justice.

Mission: PAD brings people together to work in partnerships; promotes hope, humanity, and social justice for every human life in all its fullness; and improves the livelihoods of disadvantaged groups for social and inclusive economic growth by actively engaging in positive actions, promoting responsive care and support, and addressing the root causes of poverty in Ethiopia.

General Overview:

This document outlines the standard roles and responsibilities associated with this position. The descriptions of the post cannot be exhaustive, and the post holder may be required to undertake additional duties that align with the key responsibilities described herein. The roles and responsibilities are also subject to change.

Job Summary:

The Cash Officer is responsible for facilitating, implementing, and monitoring project cash-based activities such as assessing the financial service provider market, selecting cash intervention beneficiaries, arranging payment requests, facilitating payments, collecting payment evidence, tracking cash usage, and producing frequent cash flow reports for financial planning, management, and reporting while adhering to organizational policies and legal requirements.

Key Responsibilities:

• Plan and coordinate beneficiary selection and verification activities.
• Plan and coordinate cash distribution activities.
• Facilitate logistics schedules and routes to optimize delivery times.
• Develop a beneficiary list, initiate payment requests, follow up, and ensure the timely accomplishment of the activities.
• Ensure compliance with accountancy standards.
• Prepare cash distribution reports and analyze delivery performance.
• Address and resolve any cash distribution issues or discrepancies.
• Implement innovative solutions to improve distribution efficiency.
• Facilitate PDM activities.
• Facilitate the project documentation requests.
• Train CFM and BSC on CFM, safeguarding, good distribution guidelines, and PSEA.

Overall Responsibilities:

• Support the implementation of cash-based activities, including targeting, registration, verification, distribution, and follow-up, in coordination with cash working group and other relevant stakeholders.
• Develop cash and voucher distribution reports.
• Conduct cash post-distribution monitoring (PDM) exercises, analyze the results, and draft PDM reports.
• Conduct market functionality and financial institutions service provision mapping/
• Monitor the day-to-day implementation of project activities, including undertaking regular field visits to check compliance with the work plan and project documents.
• Draft progress and other required reports. Identify and document significant project events, decisions, problems, or deviations, and ensure that project data and information are archived and shared appropriately.
• In close collaboration with the field team, coordinate the release and delivery of required cash and items to the respective sites promptly, check the distribution, and provide relevant documentation and pipeline projections for planning purposes.
• Liaise with counterparts and implementing partners, draft progress and other required reports, and ensure that project data and information are archived and shared appropriately.
• Regularly visit project implementation sites to gain a thorough understanding of how activities are being carried out and to give guidance to the team on areas for improvement.
• Prepare quality reports for submission to the government and donors, with due regard to reporting timeliness.
• Prepare and submit daily, weekly, and monthly progress reports to the project manager.
• Ensure Sphere standards, both qualitative and quantitative, are considered and any departures documented.
• Enforce proper project information documentation using activities monitoring, lessons learned, and modifications done from lessons learned and communities’ feedback on project successes
• Ensure all authorities and communities are kept well informed of the Program’s success and challenges as appropriate.
• Assist with any other duties as required by the supervisors, and stand by for any call for assistance in any place across the country where a demand is needed
• Familiarize oneself, understand, and implement, according to the area of responsibility, PAD’s policies and procedures on mainstreaming of Gender and Child Protection.
• Familiarize oneself with and understand PAD Donor Compliance issues, specifically the terms and conditions of the Donor program the Program is working with, and comply with them in the area of responsibility.
• While conducting training, ensure the training report and the signed attendee list are formally addressed to the program team for inclusion in the central donor file.

Qualifications:

Education:

• Bachelor’s degree in accounting, Business management, Business administration, Economics, Statistics, or related field.

Experience:

• Minimum of 5 years of NGO experience with cash for shelter and multi-purpose transfers.
• Experience in working with governments on cash-based assistance modalities and/or in government social safety net programmes is an added advantage.

Core Competencies

• Trained on cash and voucher-based humanitarian assistance and distribution guidelines.
• Experience in cash and voucher response
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in logistics software and Microsoft Office Suite.
• Ability to work under pressure and meet tight deadlines.

Competencies

• Action facilitations
• Communications
• Ethics & Values
• Teamwork
• Behavioral Flexibility
• Client Orientation
• Initiative
• Interpersonal Relations
• Reasonable Judgment

Number required: 1 (One)

Duty Station: Amhara region, Debre Birhan

Female applicants are highly encouraged to apply

Equal Employment Opportunity

• Positive Action for Development (PAD) promotes fairness, equity, and diversity in the workplace. We welcome applications from qualified individuals of all backgrounds, regardless of gender, age, disability, ethnicity, religion, or other personal status. Hiring decisions are made based on skills, experience, and suitability for the role.
• We are committed to creating a respectful and inclusive environment where all staff can thrive, contribute meaningfully, and grow professionally.

Zero Tolerance for Misconduct

• PAD has zero tolerance for any form of abuse, harassment, exploitation, or misuse of power. We take safeguarding seriously and expect all staff, volunteers, and partners to follow our policies and uphold our values at all times. All successful candidates will go through background checks and be required to follow PAD’s code of conduct and safeguarding principles.

Recruitment Flexibility

• PAD reserves the right to recruit more than one candidate from this announcement or keep qualified applicants in our database for future similar roles.

Important Notice on Recruitment Fraud

• PAD does not request any payment at any stage of the recruitment process. If you receive any suspicious messages claiming to be from PAD, please report them to our office through official contact channels. www.padethiopia.