Home Vacancies Call for Provision of Air Travel and Ticketing Services -Addis Ababa, Ethiopia

Call for Provision of Air Travel and Ticketing Services -Addis Ababa, Ethiopia

Call for Provision of Air Travel and Ticketing Services -Addis Ababa

Job Description

Ethiopian Women Lawyers Association (EWLA) has been established at the federal level in 1995 by Women lawyers and re-registered as Local Organization in accordance with the Civil Society Organization. It has been working for more than 25 years to promote women’s social, economic, political and legal rights to help women exercise their constitutional and other rights.
The aim of the association is to promote equal participation of women in all sectors and to prevent sexual violence against women and create a safe environment for women through its three programs: Legal Research and Advocacy, Public Education and Capacity Building, and Free Legal Aid service.
The association is head quartered in Addis Ababa and has opened its regional offices in seven regions  and one city administration namely Adama, Hawassa, Bahir Dar, Gambella, Asosa, Jigjiiga, Semera regions and city administration of Dire Dawa. In order to make the service accessible to all, the association is working to continue its service in the zones and woredas under its regional and city administration branches and has so far established 55 volunteer committee centers across the country.
EWLA is currently implementing different projects throughout Ethiopia; as a result our staffs both at head and branches offices frequently travel locally and abroad for official business.  Accordingly EWLA would like to receive best offer for the provision of Air Ticket and associated travel arrangements as per the scope listed below:

Terms of Reference:

  • Best route, lowest available costs; flight options with alternative itineraries for each travel request
  • Handling last-minute requests and provision of 24/7  services  (weekdays, weekends, and holidays)
  • Delivery of  tickets, documentations, payment requests, reports, receipts/invoices…etc. to EWLA’s office and/or sending electronic tickets through email as appropriate
  • The travel agency must clearly specify the expiration time or ticketing issue deadline on all flight offers sent and/or inform any flight changes done to a booking on time.
  • Quick and well-articulated e-mail communication regarding ticket bookings
  • To avoid fare adjustments, share each ticket rule on every occasion.
  • Advising and informing EWLA of any Ethiopian airline’s discounted rates or packages
  • Non-refundable tickets are not acceptable.
  • Fixed/Flat rate per transaction
  • Provision of check-in and checkout reservation for travelers

Service Requirement

  • Provision of Flight Ticketing and Reservation services (Both Domestic and International Flights)

Contract Duration

  • The contract will be for a period of 1 year.

Payment Terms

  • On credit basis; payment after delivery of services and upon submission of a letter requesting payment, a summary report of all transactions, company receipts/invoices

Job Requirements

Essential Prequalification Requirements:

  • Clear Copies of Renewed Business License, VAT Registration Certificate, TIN Certificate, and Certificate of IATA (International Air Transportation Association) as Accredited Travel Agent.
  • A minimum of three years’ experience in providing the same service.
  • Articulated English e-mail communication by the staff of the travel agency
  • Confirmation letter to provide/issue E-Ticket with credit invoice for each service at the time of payment request
  • Technical proposal
  • Financial proposal
  • Acceptance to EWLA’s Service Requirements and Terms of Reference
  • Acceptance to EWLA’s General and Specific Terms and Conditions of Contract
  • Acceptance to EWLA’s policies

How to Apply

Deadline of Application- January 27, 2023.

Interested and qualified applicants should submit their technical and financial proposals in a sealed envelope with their name in person to the Ethiopian Women Lawyers’ Association’s Head office located at Kirkos subcity around Bulgaria Mazoria, Behind, St. Michael Church  or Admin Office at Mexico, Temama Fok 4th Floor on the stairs beside Commercial bank of Ethiopia..

All applications must arrive at our office by January 27, 2023, before 5:30 PM.

EWLA’s procurement committee will open the proposals at its own discretion.

Evaluation Criteria

Evaluation and award will be based on the Travel Agency’s experience, adequacy of the proposed work plan and its financial offer in line with;

  •   Flexibility of working days and hours
  •   Confirmation letter of Credit Facility
  •  Office set up – internet/email service/communication equipment/…etc

Note: – The Consultant obtaining the highest total score shall be invited for negotiations. If the negotiation fails, EWLA shall terminate the negotiation and invite the next ranked firm for negotiation.

EWLA reserves the right to accept or reject the entire or partial part of this bid.

Women are highly encouraged to apply.

If you have any questions, please call at 09 – 12 -76 -39 -13 / 011-5-50-92-56 or Email us using ewlajobs2020@gmail.com