Job Description
Terms of Reference:
- Best route, lowest available costs; flight options with alternative itineraries for each travel request
- Handling last-minute requests and provision of 24/7 services (weekdays, weekends, and holidays)
- Delivery of tickets, documentations, payment requests, reports, receipts/invoices…etc. to EWLA’s office and/or sending electronic tickets through email as appropriate
- The travel agency must clearly specify the expiration time or ticketing issue deadline on all flight offers sent and/or inform any flight changes done to a booking on time.
- Quick and well-articulated e-mail communication regarding ticket bookings
- To avoid fare adjustments, share each ticket rule on every occasion.
- Advising and informing EWLA of any Ethiopian airline’s discounted rates or packages
- Non-refundable tickets are not acceptable.
- Fixed/Flat rate per transaction
- Provision of check-in and checkout reservation for travelers
Service Requirement
- Provision of Flight Ticketing and Reservation services (Both Domestic and International Flights)
Contract Duration
- The contract will be for a period of 1 year.
Payment Terms
- On credit basis; payment after delivery of services and upon submission of a letter requesting payment, a summary report of all transactions, company receipts/invoices
Job Requirements
Essential Prequalification Requirements:
- Clear Copies of Renewed Business License, VAT Registration Certificate, TIN Certificate, and Certificate of IATA (International Air Transportation Association) as Accredited Travel Agent.
- A minimum of three years’ experience in providing the same service.
- Articulated English e-mail communication by the staff of the travel agency
- Confirmation letter to provide/issue E-Ticket with credit invoice for each service at the time of payment request
- Technical proposal
- Financial proposal
- Acceptance to EWLA’s Service Requirements and Terms of Reference
- Acceptance to EWLA’s General and Specific Terms and Conditions of Contract
- Acceptance to EWLA’s policies
How to Apply
Deadline of Application- January 27, 2023.
Interested and qualified applicants should submit their technical and financial proposals in a sealed envelope with their name in person to the Ethiopian Women Lawyers’ Association’s Head office located at Kirkos subcity around Bulgaria Mazoria, Behind, St. Michael Church or Admin Office at Mexico, Temama Fok 4th Floor on the stairs beside Commercial bank of Ethiopia..
All applications must arrive at our office by January 27, 2023, before 5:30 PM.
EWLA’s procurement committee will open the proposals at its own discretion.
Evaluation Criteria
Evaluation and award will be based on the Travel Agency’s experience, adequacy of the proposed work plan and its financial offer in line with;
- Flexibility of working days and hours
- Confirmation letter of Credit Facility
- Office set up – internet/email service/communication equipment/…etc
Note: – The Consultant obtaining the highest total score shall be invited for negotiations. If the negotiation fails, EWLA shall terminate the negotiation and invite the next ranked firm for negotiation.
EWLA reserves the right to accept or reject the entire or partial part of this bid.
Women are highly encouraged to apply.
If you have any questions, please call at 09 – 12 -76 -39 -13 / 011-5-50-92-56 or Email us using ewlajobs2020@gmail.com