Call for Expression of Interest For Sponsorship program Business Management

Organizational overview

Founded over 80 years ago, Plan International is an independent development and humanitarian organizations with no religious, political or governmental affiliations. Plan International works in more than 70 countries around the world, including Ethiopia, to empower communities, families and children to advance their wellbeing and equality for girls. Child sponsorship is the basic foundation of the organization.

We believe in the power and potential of every child specifically girls as they are the most affected. However, this is often suppressed by poverty, violence, exclusion and discrimination. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

Plan International’s programs in Ethiopia focus on Child Protection, Education, Water, Sanitation and Hygiene (WASH), Food and Economic Security, Humanitarian Response and Resilience Building that we implement in Amhara, Oromia , Southern Nations, Nationalities and Peoples’ (SNNP), Gambella, Afar and Benishangul-Gumuz Regional States and Addis Ababa City Administration. Common to these, issues of gender and disability are also integrated and mainstreamed in all programs.

Focus of the call

Plan International Ethiopia is in the process of transition from direct implementation modality to using implementing partners to deliver all upcoming programs particularly sponsorship programing in South program area. To realize this transition, . Plan wanted to engage a partner which is effective and efficient in the administration of Sponsorship Communications and sponsorship funded programs that maximize impact in the sponsorship target areas at the Program Area (PA) level. This call for expression of Interest (EOI) is required to and identify potential implementing partners who will be delivering both program and sponsorship operations through partnership modality within an effort to addressing the challenges encountered in the shift of sponsorship operational model in Dara Woreda of Sidama region and Boloso Sora Woreda of South region for FY26 and beyond.

Proposed Sponsorship activities

• The proposed sponsorship business management activities includes:
• Manage all child sponsorship communications items between sponsored children, families, and their sponsors per the business rules including timeliness, content and quality
• Collect and submit communication items to the Plan office such as data, photos, sponsor gift/letter response, and welcome greeting communication for processing and dispatching. The data collection could be in hard copy or digital.
• Facilitate medical referral arrangements for sponsored children;
• Conduct child monitoring on a regular base and flag when sponsored children are absent from their locations
• Manage the caseload as per the approved greensheet
• Support visits to the communities by sponsors and serving as the Plan’s focal person for both sponsorship and program implementation at the grassroots level.
• Build Plan’s relationship with the community, children, families, SCs and stakeholders
• Mobilize program/ project implementation activities at a grassroots level
• Adherence to Plan data privacy, SCs’ archive management, Safeguarding Children and Young People (Safeguarding), and Gender Equality and Inclusion (GEI)

1. Recruiting and managing community volunteers and focal point persons who will regularly visit sponsored children and their families to collect sponsorship communications and
2. Mobilization of sponsored families in sponsorship affiliated communities to participate and benefit from Plan supported programs
3. Monitor and report cases of all sponsored children affected in any way on matters health, Education and any other child protection issues Provide leadership, oversight and support to the community volunteers to ensure the agreed monthly targets are met. Plan International will ensure the partner is oriented on sponsorship and facilitated to carry out related tasks effectively.
4. Implementing project interventions aimed at:
5. Reaching girls and young women
6. Working with governments, CSOs, and communities to strengthen girls and women voices and decision making in crisis
7. Families and communities are positioned and empowered

Eligible locations

Dara Woreda in Sidama region and Boloso Sora Woreda in South region of Wolayita zone.

Funding available

To be determined by the particular characteristics and scale of the donor land scape and availability of sponsorship funding opportunity.

Eligibility criteria

• Be formally registered with the Government of Ethiopia and have a valid license.
• Have an active presence and experience of implementation of sponsorship and program in Sidama and Wolayta geographic operational areas of PIE sponsorship community.
• Have relevant technical expertise within the given geographic area, in line with the objectives and scope of the Sponsorship programming.
• Have basic human resources, financial and logistical systems in place in the above mentioned geographic operational areas to deliver and manage sponsorship business management in compliance with PIE modality, process and approach.
• The capacity to demonstrate the existence of positive engagement with the above-mentioned geographic area community and the local government.
• Having proven prior sponsorship programming experience is a plus. For any LNGOs that have managed sponsorship business, past performance on sponsorship business management and timely and quality implementation of the sponsorship programming will be considered during decision making.

Expression of Interest (EOIs) must include:

https://docs.google.com/document/d/1ExRDLdoGSQO5QZTOHekotv1GOB-C2QyU/edit?usp=sharing&ouid=106079034217001464744&rtpof=true&sd=true

Please use the template attached with the EOI.

Evaluation/selection:

Valid EOIs will be evaluated by team composed of different PIE department including Sponsorship department, South PA team and partnership Specialist and other members of the committee using the selection criteria developed by the committee. Pre-selected local implementing organizations will undergo pre-OCA assessment to check the compatibility of partners sponsorship management modality with PI sponsorship modality and those who fit the PI sponsorship programming requirements will be notified and requested to undergo the due diligence assessment/OCA and partnership agreement signing process.

Selection after submission of potential expression of interest does not guarantee for funding.