Budget Assistant

Job Description

Result of Service

Works with minimal amount of supervision; independently provides accurate reports and timely support to Finance & Budget Officers and/or Chief of Unit with respect to the development of well-formulated medium-term plan and budget proposals and administration of all facets of approved budget, claims administration and treasury remittances/payments.

Work Location

ADDIS ABABA

Expected duration

• 5 months.

Duties and Responsibilities

This position is located in Budget Unit in Finance and Budget Section in the Division of Administration in Economic Commission for Africa. The Finance & Budget Assistant usually reports to the Head of the Unit or to a Finance & Budget Officer.

Budget:

Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.

• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.

• Assists the Unit Chief in the elaboration of resource requirements for budget submissions.

• Assists in the preparation of the annual programme budget for all sources of funds

• Undertakes monitoring and periodic reporting of the regular budget for the assigned portfolio

• Provides quality and innovative services to clients by providing technical support on Umoja funds management issues and other budgetary matters

• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.

• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.

• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.

• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.

• Monitors integrity of various financial databases.

• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.

• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

• Prepares request to Controller’s Office on redeployment of funds and to Finance section on movement of funds

• Records in Umoja system inputs on direct disbursement and miscellaneous document.

• Reviews data on monthly staffing table

• Process fund distribution received from HQ and input allotment advice in Umoja System

• Produces budget reports on a regular basis and on ad-hoc basis using Business Intelligence

• Drafts report and memos to clients and to the Committees

• Analyses data to identify budget trends Any other duty as and when required.

General:

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.

• Assists and collaborates with Budget Unit team members and cover for staff on leave

• Performs other budget and administrative duties, as and when assigned.

Qualifications/special skills

• Minimum of Seven years of experience in finance, budget, accounting, administrative services, or related area. Experience in SAP-Umoja, BI reporting and Umoja Analytics is desirable.
• Experience in budgeting and analyzing financial reports is desirable. Experience in using and applying the UN Financial Rules and Regulations is desirable.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.