Board Secretary

1. JOB SUMMARY

The Board Secretary of VFMFI functionally reports to the Board and administratively to the CEO. He/she will act as the link between the Board, Management and Shareholders and assist the Chairman in understanding, maintaining and reporting upon the Board’s obligations to stakeholders. The Board Secretary undertakes the following activities:

2. SPECIFIC DUTIES AND RESPONSIBILITIES

• Liaise with the Chairman to facilitate the Board’s work plan, agenda documents, induction and continuous professional development of Managers, Board evaluation process, corporate governance disclosures and annual governance audit process and maintain the register of declared conflict of interest;
• Keeps copies of the Company’s bylaws and the Board’s policy statements;
• Makes sure members are notified of general meetings; notifies board members of regular meetings;
• Keeps lists of officers, board members, committees and general membership;
• Assist the Board with performance evaluation exercise;
• Coordinate the governance audit process;
• Brings official minute book to meetings; keeps record of board attendance;
• Ensure signing of board minutes and its corrections to attest to their accuracy;
• Keeps copies of minutes of both board and committee meetings;
• Distributes copies of minutes promptly after meetings;
• Conducts general board correspondence and keeps all records; keeps accurate minutes and records all corrections of record minutes of all meetings of the Board and stockholders.
• Ensure that the Board complies with its obligations under the law and the Company articles of association;
• Facilitate effective communication between the Company and the shareholder through the Board Chairman;
• Files amendments to the bylaws and other incorporating documents with the Corporate Registry. It keeps abreast on relevant laws, regulations, all governance issuances, relevant industry developments and operations of the Company, and advise the Board and the Chairman as well as the CEO on all relevant issues as they arise.
• Prepare and submit reports to the Board Chairman and the CEO according to the reporting schedule of the Institution.
• Undertake similar activities when assigned by the Board Chairman or CEO.

• MBA/MA/BA Degree in Law, Business Administration, Accounting/Finance, Management or related fields.
• A minimum of 7/9 years of relevant work experience, out of which 3 years in similar position preferably in MFI/Banks.
• Extensive knowledge and skill in applying board governance principles and practices, and management principles & preferred business practices
• Report writing and presentation skills
• Ability to deal with a dynamic operational environment and work within timelines.
• Ability to work and effectively prioritize in a highly dynamic decentralized work environment;
• Keeping up-to-date with professional changes in opinions, standards and regulations
• Strategic Thinking & Execution
2. Terms of employment: Permanent
3. Salary & Benefits: Attractive salary with benefit package
4. Closing Date: August 10, 2025