Associate Information Management Officer -Shire, Ethiopia

Job Description

Addis Ababa, Eth Fed Dem Rep

PR2

Professional

Reason

Regular > Regular Assignment

No

2022-11-21-08:00

December 15, 2022

Associate Information Management Officer Organizational Setting and Work Relationships The UNHCR Data Transformation Strategy 2020-2025 envisions that by 2025 UNHCR becomes a trusted leader on data and information related to refugees and other persons of concern, thereby enabling actions to protect and to empower persons of concern.

The Strategy stipulates investing in four complementary priority areas: data management and governance; information systems; capacities and skill development; and culture for evidence-informed decision-making.

The strategy envisages data and information management functions in UNHCR carried out in a complementary and inter-linked manner between Headquarters Divisions and Services, Regional Bureaux, Country Operations and key external partners, including persons of concern. Under the direct supervision of the (Snr) DIMA Coordinator/Deputy Director/Head of Service/Deputy Representative or other IM staff or designated manager, the Associate Information Management Officer supports data and information management activities in the relevant country and regional offices. They are part of a team of data and information management staff (depending on office configuration) and support coordination among staff working on information and data management activities and liaison with Headquarters/Region/Country on data related issues. Information and data management staff are responsible for coordinating, planning and delivering on data and information activities for all UNHCR operational contexts, responses and populations of concern, including providing coordination and leadership in partnerships on data with all stakeholders – including persons of concern.

They serve the entirety of UNHCR staff and activities, including protection, programme, operations, external relations and executive management for evidence-informed planning, advocacy, and coordination. They are key in ensuring multi-stakeholder, multi-sector, and multi-country activities are provided with robust and meaningful data and information to support planning, funding and advocacy efforts. This includes both internal and external assessments, regional and country-based planning and monitoring activities such as the COPs, CRRF, RRPs, HNOs, HRPs, and Cluster Plans.

Information and data management covers the assessment, design, implementation and evaluation of data and statistical related activities. This includes assessment of the information landscape; definition of information and data needs; design of data and information activities, including data collection, analysis, storage and dissemination; implementation of data and information management activities; and monitoring and evaluation of data management activities.

The focus is largely operational data along with financial and HR data related to assessment, planning, monitoring and evaluation. This is the data, information and analysis needed to deliver robust and comprehensive assessments and evaluations, and to support results-based planning, monitoring and reporting implemented by UNHCR and by its partners. Depending on if they are located in HQ, regional or country offices, the role of the data and information management staff is to provide the necessary quality assurance and technical support for the full range of the data and information management and analysis activities to countries and regional offices; to ensure these process are in accordance with technical standards for data and information management; and to undertake regional or country data and information management (definition, collection, analysis, storage and dissemination) activities.

In addition they are responsible for coordinating HQ and external support to the country and regional offices, to liaise with relevant bodies on relevant data and statistical matters; to monitor the quality of data and information management activities in country/regional or HQ; to design and implement global, regional or country-based data strategies and systems; to ensure data and information activities are implemented in according with data privacy policies, global data sharing agreements and data protection regulations; to communicate the status, value and importance of data; to provide the data, information and analysis needed for global analysis; and to identify risks and opportunities based on insights derived from data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties Coordinate data and information management activities: – Participate in the data and information management team and activities.

– Contribute to the design and implement data strategies and systems.

– Assist the data team and others communicate the status, value, and importance of data. – Support the collection, storage, management and protection of data.

– Support consolidation of data systems, including the interoperability of operational data and systems.

– Ensure consistency of data and results for country, global and regional analysis, including cross border analysis and response.

– Support the coordination with HQ, external and regional partners on data and information management efforts

– Take part the relevant IM network (internal and external) on refugee. IDP, etc and related issues.

– Support data security, data protection and responsible data-sharing. Support offices with data and information management: – Support the analysis of primary and secondary data for interpretation and evidence-informed decision making.

– Support the monitoring of data and information management activities in offices for integrity, veracity, reliability and credibility and compliance with policies.

– Provide technical and training support to operations.

– Support assessments and situational analysis process with analytical frameworks, data collection, and analysis (standards, methodologies).

– Support planning process (standards, methodologies) with data and statistical analysis and quality assurance on Theories of Change and indicators.

– Support monitoring by providing quality assurance to the monitoring methodologies, data collection and analyses.

– Review and assess country or region-specific data systems and needs; provide recommendations to regional bureau. Undertake data and information management activities at the Global/Regional/Country level: – Help consolidate data and information for country, regional and global analysis.

– Undertake data management activities (definition of needs, data collection, analysis, storage and dissemination)

– Support analysis for comparative country, regional and global analysis, including political and socio-economic trends.

– Take part in planning processes (COPs, regional RRP, regional migration response plans, etc.).

– Support cross-country assessment and situational analysis, such as in regional RRP situation or COP.

– Support the analysis of trends concerning changes at the outcome and impact levels.

– Develop information management products such as indicators, templates, maps and dashboards.

– Help ensure data is curated and stored in data registries and libraries in accordance with standards.

– Undertake geospatial and statistical analysis. – Provide population movement tracking systems and other population data systems.

– Support web-based data portals. – Support solutions for meeting `communication with communities¿ information and data needs.

Work in close collaboration with: – All staff to further data literacy and assist in interpretation the data;

– Registration staff regarding the use of individual and personally identifiable data collected or managed by UNHCR;

– Programme staff on the data and information aspects of assessment, targeting and monitoring (three most data driven aspects of the OMC);

– Cluster coordinators and partners on data and information needs in UNHCR-led cluster operations, including HNO and HRP processes.

– Inter-agency staff on the development, coordination and monitoring of country and/or regional responses plans;

– Protection staff on the design, implementation and analysis of protection and case monitoring systems;

– Operations coordinators and reporting officers on the design and delivery of data and information management products for internal and external consumption;

– Sectors technical experts on the methodologies, formats, storage and dissemination of sectoral data and information, including cross sector analysis.

– Senior management to understand and serve their information and knowledge needs.

– Perform other related duties as required.

Minimum Qualifications Years of Experience /

Degree Level For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Social Science; Statistics; Information Management; Physical Science; Economics; Data Science; Geography; GIS; Engineering; Demography; Computer Science; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Not specified (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Experience with data sharing, data management and data analysis to support policy formulation and implementation.

Desirable

Knowledge of national and international statistical systems; knowledge of international protection, human rights and international humanitarian law; experience in data collection and analysis in field situations; knowledge of GIS and geospatial systems and techniques.

Functional Skills

DM-Data collection methodologies DM-Data Management DM-Database Design & Development

DM-Data Collection and Analysis DM-Metadata Creation & Management IM-Statistics Analysis DM-Open Source Software & Data DM-Population census and econometrics

DM-Protection Data Management Systems

DM-ArcGIS (Geographic Information System) DM-Cartographic Skills SP-Design tools such as Global Positioning System (GPS) CL-Cluster

Information Management Tools, Resources and Approaches PG-Needs Assessment and Response Analysis DM-Data governance, quality assurance and preservation DM-Data Interoperability

DM-Data science methodologies DM-Development of and revision of data standards

DM-Qualitative data analysis

DM-Quantitative data analysis (Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

English

,

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

On 4 November 2020, military confrontations between federal and regional forces in Ethiopia’s Tigray region, which borders both Sudan and Eritrea, led the Government to declare a State of Emergency. Since then, and despite the announcement of an official end to the law enforcement operation in late November, large areas of Ethiopia’s Tigray regions are still affected by armed clashes and insecurity, leading to further forced displacement of the population ‘ particularly in Western Tigray, while over 50,000 refugees have fled to Sudan. Tigray, which had a pre-conflict population of some six million people, has experienced long term dire conditions since the onset of the crisis, including for some 80,000 Eritrean refugees, most of whom are now in two camps after two other camps, Hitsats and Shimelba were looted and destroyed during the conflict, scattering refugees across the Tigray region and beyond. The updated UN Humanitarian Response Plan for Northern Ethiopia estimates that 2.3 million people might be affected by the conflict within Tigray region and across regional borders into Amhara and Afar. Under the direct supervision of The Information Management Officer, the Associate Information Management Officer contribute in coordinating and supporting data and information management activities in the Sub-Office in Shire as well as supporting and overseeing data and information management activities in the two Field Units (Aksum and Shiraro). The incumbent assist in coordinating, planning and delivering on data and information activities for all UNHCR operational contexts, responses and populations of concern, including the assessment, design, implementation and evaluation of data and statistical related activities.

S/he serves the entirety of UNHCR staff and activities, including protection, programme, operations, external relations and executive management for evidence-informed planning, advocacy, and coordination.

The Associate Information Management Officer support on the monitoring of the quality of data and information management activities in AoR; to ensure data and information activities are implemented in accordance with data privacy policies, global data sharing agreements and data protection regulations; to communicate the status, value and importance of data; to provide the data, information and analysis needed for global analysis; and to identify risks and opportunities based on insights derived from data.

Living and Working Conditions:

Staff members should be prepared to operate under challenging conditions with extremely limited resources. The staff members will be working within a city that has been isolated for several months due to the crisis which began in November 2020. The office deals primarily with several local camp environments with inherent risks to staff safety and health. Regardless of information campaigns, there are realistically few, or no COVID-19 protocols adhered to by the camp(s) population. Staff wear masks but will often work within large groups of refugees who do not. The hospitals in Shire have been closed for months and the only medical facility within the city is currently run my MSF. The nearest government medical facility is Debark General Hospital, a Level 1 medical facility 190 km, a four-and-a-half-hour drive away. Most pharmacies are closed, so staff with prescriptions should come with at least 3 months of prescription medication. It should however be noted that a position of Snr Medical Officer is being created in Mekele. The incumbent of the position will oversee medical issues in the other locations in Tigray. Staff should normally be accommodated in one of two guest houses. Each have rooms with ensuite bathrooms, common areas, and a fully equipped kitchen. There is running water as well as national power in the city. Additionally, each guest house has a back-up generator. There is currently no Wi-Fi as all local internet companies are closed. The mobile network functions within town but there is no 3G network. The office relies on VSAT for internet connectivity. Staff may therefore be aware that internet may not be accessible after working hours. Although there are functioning banks in Shire, there is still a serious shortage of cash. The queues at the ATM can last several hours, so staff are recommended to bring a cash reserve. It is recommended that first time travellers to the duty station dispense sufficient funds from the ATMs in Addis Ababa, the capital city of Ethiopia. Ethiopian regulations do not permit the transportation of more than $ 3,000 or its equivalent into the country.

Additional Qualifications

Skills

EM-Coordination of information management in refugee emergency, FO-Complex field emergency operations, MG-Large-scale Operations Management

BA: Demography (Required), BA: Information Technology (Required), BA: Social Science (Required), BA: Statistics (Required)

Certifications

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Refugees

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Innovation & creativity, Organizational awareness, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Bi-annual Compendium 2022 Part B – November 2022

This position requires Functional Clearance