Assistant Reporting Officer -Addis Ababa, Ethiopia

Job Description

B

Family

Family

NOA

National Professional Officer

Reason

Regular > Regular Assignment

No

2023-03-01-08:00

February 3, 2023

Assistant Reporting Officer Organizational Setting and Work Relationships General guidance and support are received from the External Relations Officer. Guidance may also be given by the various specialised units in the office.

Within UNHCR: Close contacts with sections to gather and analyse information. With EXTERNAL Parties: implementing partners and UN agencies to gather analyse and disseminate information about UNHCR activity information. Impact of Work: Accurate and well-presented information will promote UNHCR action for refugees, contribute to good decision making, and help for fund raising. Errors can lead to inappropriate action, and impact negatively on UNHCR’s image and affect funding raising efforts.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

– Keep abreast with developments in the area of responsibility to prepare appropriate briefings and reports.

– Assist in collecting and drafting the required information for the production and dissemination of regular updates for internal and/or external distribution.

– Assist in organising donor briefings and the coordination of inter-agency meetings.

– Assist in maintaining working relationships with the Government, NGOs, and UN agencies.

– Draft and disseminate minutes of the meetings that are held periodically in the duty station.

– Accompany visitors and colleagues on monitoring missions to refugee sites giving appropriate briefing, commentaries and prepare briefing material for visitors.

– Draft updates, donor reports, background notes, briefing notes, press reports, etc. – Produce reports on UNHCR activities.

– Liaise with external partners on behalf of UNHCR.

– Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience /

Degree Level

For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education

Communication; Journalism; or other relevant field. (Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

HCR Learning Prog; (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

1 year of previous work experience relevant to the function.

Desirable

Not specified.

Functional Skills

IT-Computer Literacy (Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Key skills and competencies: The successful candidate should have a solid experience in external engagement and donor relations. S/he should possess excellent communication skills, both orally and in writing, and experience in dealing with partners diplomatically.

A demonstrated capacity to work closely with diverse teams and to work collaboratively would also essential. Familiarity with fundraising and the programmatic requirements of some of UNHCR’s donors would be an asset, including of pooled funds. The incumbent is expected to be a forward-thinker and solutions-oriented.

Amharic

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

The needs of refugees and IDPs are significantly underfunded in Ethiopia at only 53% in 2022. Funding gaps deeply impacts the provision of live saving interventions, including in the areas of protection, shelter, health, WASH, education, as well as in urban settings.

Based in Addis Ababa, under the direct supervision of the External Relations Officer, and in close coordination with the Senior External Relations Officer, the Assistant Reporting Officer has a key role in supporting donor engagement efforts. S/he maintains a close dialogue with government and other partners, identifies additional funding opportunities, leads the preparations of project proposals, including for pooled funds, facilitates donor missions to the field and ensures that donor requirements are met.

Living and Working Conditions:

A family duty station, the medical facilities are moderately available with the main services being offered at the UN operated clinic which is available to all staff members and their dependents. Transportation outside the country is readily available as major airlines operate from Addis Ababa. There are schools to accommodate international students. Hotels are of international standards with recreational facilities available within the city.

Additional Qualifications

Skills

CO-Cross-cultural communication, CO-Reporting skills, ER-Donor Profiling, Strategic Donor Outreach and Engagement, ER-Donor Relations – Humanitarian Financing, ER-Donor Visibility, ER-Funding Proposals Submission Preparation, ER-Management of Donor Agreements with Partner Governments, Processing & Extensions, ER-New Donor Partnership Development, ER-Stakeholder engagement, Negotiation

BA: International Relations (Required), BA: Political Affairs (Required), BA: Social Science (Required)

Certifications

HCR Learning Program – UNHCR

Annual Budget OL in Operation/Office, Communications, External Relations, Field Operations, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Programme/Planning, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally

Displaced Persons, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned IDPs

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Written test may be administered in additional to interviews.

This position doesn’t require a functional clearance