Assistant Accountant

AN INTERNATIONAL NGO BASED IN ETHIOPIA

Internal/external Vacancy Announcement (maternity cover)

Organizational Overview

Driven by the vision that everyone needs a decent place to live, Habitat for Humanity began in 1976 as a grassroots effort on a community farm in southern Georgia. The organization has since grown to become a leading global nonprofit working in nearly 1,400 communities throughout the U.S. and in nearly 70 countries. Families and individuals in need of a hand-up partner with Habitat for Humanity to build or improve a place they can call home. Through financial support, volunteering, or adding a voice to support affordable housing, everyone can help families achieve the strength, stability, and self-reliance they need to build better lives for themselves.

Job Summary

As the Assistant Accountant at Habitat for Humanity Ethiopia, he/she will play a vital role in supporting the organization’s financial operations. s/he will assist the Finance Officer – Account in managing financial transactions, maintaining accurate records, and ensuring compliance with accounting principles and standards. The successful candidate will possess strong analytical skills, attention to detail, and a passion for making a positive impact on the community through their financial expertise.

Detailed Job Description:

Assist in Financial Record-Keeping:

• Assist in maintenance and updating of accounting records, including accounts payable and receivable, general ledger entries, and bank reconciliations.
• Assist in verifying and reconciling financial transactions, ensuring accuracy and completeness.
• Assist in the preparation and posting of journal entries as necessary.

Accounts Payable and Receivable:

• Assist in processing invoices, expense claims, and payments accurately and in a timely manner.
• Assist in reviewing vendor invoices and employee expense reports, ensuring compliance with organizational policies and procedures.

Assist in Cash and Bank Management:

• Assist in the management of the organization’s cash flow and cash transactions.
• Assist in reconciling bank statements and ensure proper recording of bank transactions.
• Assist in the maintenance and updating of the cash and bank registers.
• Manage petty cash accounting.
• Make payments for training participants on site.
• Follow up a readily issued cheque and long outstanding cheque to be withdrawal from bank via calling to HFHE suppliers or payees.
• Manage the payment of all statutory taxes (income tax, withholding tax, pension, etc.) to the relevant government offices.
• Assist sale of bid documents by collecting bank advice from the vendors and write or give Cash Receipt Vouchers (CRV).

Financial Compliance:

• Assist in ensuring compliance with financial policies, procedures, and accounting principles.
• Assist in preparing for audits and providing necessary documentation to auditors.
• Help ensure that all financial activities adhere to legal and regulatory requirements.

Documentation and Filing:

• Organize and maintain financial documents, ensuring they are properly filed and easily accessible.
• Create and maintain a well-organized archive of financial records.
• Digitally store all financial records and assist in responding to grant audit queries related to scanning financial documents.
• Handle payment stamps, provide a sequential reference number to each voucher, and prepare papers for audit purposes.

Administrative Support:

• Provide administrative assistance to the Finance Manager and other team members as needed.
• Assist in other finance-related tasks and projects as assigned.

Safeguarding

• Plan activities with safeguarding considerations and share safeguarding expectations with communities during activities.
• Take proactive mitigation measures to address safeguarding risks and update risk assessments regularly.

The ideal candidates are expected to be active supporters of HFHI’s Core Values:

Safeguarding: HFHE requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

Please note that the recruitment is on a rolling basis.

Qualifications, Experience and Skills:

• Bachelor’s degree in accounting, Finance, or Accounting & Finance field.
• At least 1 years of experience as an Accountant or Assistant Accountant.
• Excellent attention to detail and accuracy in data entry.
  • Humility – We are part of something bigger than ourselves.
  • Courage – We do what’s right, even when it is difficult or unpopular.
  • Accountability – We take personal responsibility for Habitat’s mission.