Location: Addis Ababa
Deadline: Oct 8, 2023
Job Description
ART Data Clerk (Yekatit 12 & Menelik II Hospitals)
Background:
AIDS Healthcare Foundation (AHF) is a global not-for-profit organization operating with the mission of ‘cutting edge medicine and advocacy regardless of ability to pay’. Since 1987, AHF has cared for thousands of people living with HIV and AIDS worldwide. As we create and implement unparalleled programs in new communities globally, we expand delivery of healthcare and influence over policy with the sole aim of saving more lives. Currently AHF is providing HIV treatment and care to more than 1.8 million patients in 45 countries worldwide. Headquartered at Los Angeles, California, USA, AHF is striving to replicate such achievements to countries like Ethiopia so that needy citizens get the chance to benefit from the program.
AHF-Ethiopia has been supporting the Ethiopian Government in the effort to improve access by delivering a comprehensive HIV prevention, care and treatment services through its standalone clinic and outreach HIV testing sites. Moreover, in consultation with the FMOH, it has expanded its operation to government and other NGO HIV care facilities. Currently, AHF-Ethiopia is providing care to more than 52,500 HIV positive patients in all the 16 sites it is supporting and conducts more than 100,000 HIV rapid tests on annual basis.
To deliver the said services effectively and efficiently, AHF-Ethiopia wishes to recruit a dynamic, skilled, committed, self-driven, and result-oriented professionals to fill required positions.
Objective:
AHF-Ethiopia is currently working with MoH, RHB and partners hand in hand in comprehensive and client centered HIV Prevention, care and treatment services. To continue supporting the MoH and RHB in HIV prevention, testing, treatment, linkage, and retention, qualified candidate with diverse experience is highly required.
Position Summary:
ART Data Clerk will contribute to AHF’s mission by generating accurate information and quality reports that will be utilized for planning and programmatic decision. The Data Clerk ensures that standard and current practices are in place to maintain accurate and verifiable data/information. S/He will make certain that the Medical Records System and other data systems are functional to support quality assurance, validity, accuracy and integrity of the program data. The employee will take part in report preparation, data monitoring & analysis, other AHF quality assurance & improvement activities, etc. to maintain AHF standards and government requirements.
Essential Duties and Responsibilities:
- Takes responsibility to ensure that all AHF-Ethiopia program data are entered into the electronic data base (both ART clinic & ART pharmacy) and registered timely & accurately; Clean data base & registers regularly; Immediately report malfunctions to concerned units
- Ensure ART, pre-ART, HEI and other HMIS register are filled and updated timely and accurately
- Liaise with clinic’s unit staff in-charge to fix all inconsistencies/errors identified in the data
- Function as focal person for facility clinical data: Distribute all reporting format to respective units; collect reports from all required units; Archive report (both hard/printed copies and electronic copies) with their proper label at data room
- Ensure the confidentiality of all data and seek authorization from the supervisor(s) whenever there is a need to access clients’ documents
- Ensure all data capturing formats and registers are available all the time (HMIS forms, tally sheets, patient charts, intake forms, follow up cards, all sorts of registers; Regularly check stock and request reprinting/delivery timely
- Participate in data analysis and utilization; Prepare raw data and do analysis in a way that it can easily be used (bar charts, graphs…), provide feedback to service units when the need arises (low performance, missed data…);
- Complete performance monitoring chart timely; Prepare and fill the Cohort Chart. Monitor daily active clients at respective hospitals ART clinic
- Retrieve patients who missed their appointment /LTFU/Dropped from the data base every week and reconcile their status with the appointment calendar. Once confirmed, prepare list of these patients and deliver to ART Nurse-in-Charge or Case Manager to initiate tracing: Ensure their final status (after tracing) is recorded on the appropriate register (ART and Pre ART or AHF-Ethiopia outcome register) and data base
- Conduct AHF benchmark assessment (quarterly) using standard tool & submit report timely
- Collect report from concerned units (including Pharmacy and Laboratory) and reconcile the report with the data base and registration book and submit reports timely
- Prepare AHF (weekly, monthly, quarterly) and, HMIS (monthly) reports and submit timely
- Document and report all incidents to the supervisor for appropriate action
- Provide monitoring and evaluation related activities to AHF-Ethiopia supported health facilities
- Execute other activities as given by the Clinical Mentor Central or the Medical Director
Number of Vacancies: Two (2)
Duty Station: Yekatit 12 Hospital Medical College and Menelik II Comprehensive Specialized Hospital
Job Requirements
Education, Qualification, and Experience:
- BSC in Information Technology, Statistics, or Computer related fields
- Minimum of three years working experience in an international NGO working on HIV/AIDS programs
- Working experience in the ART Clinic as Data clerk in the last two years
- Training on ART SMARTCARE, DHIS 2 and HMIS in the last two years
- Basic computer/software skills and abilities required; should have adequate knowledge in use of applications like MS Word, MS Excel, MS Access and Internet Explorer with some computer troubleshooting skills
- Excellent written, verbal and inter-personal communication skills with good command of English and Amharic languages
- Effective time management and meeting deadlines maintaining quality
- Must be highly organized and demonstrates multi-tasking ability
- Flexible, proactive, and able to organize work independently with minimum supervision
- Excellent interpersonal interaction skills and keen to work with good team spirit
How to Apply
Application Procedure:
Interested candidates should apply by email to: Regional Human Resources Manager – AHF Africa Bureau, through: Globalhr.Africa@ahf.org
Applicants are expected to send their documents to the above stated address within ten (10) days of the announcement.
The application is required to include cover letter of interest, detailed updated CV, copy of academic documents and other credentials, in one file attachment (PDF or Word format), that must be submitted before the deadline.
NB:–
- Please do not forget to write title of the position for which you are applying on the subject line of your email so that it will be directed to the right department.
- Only shortlisted applicants will be contacted for interview and written exam. Phone calls, physical visit to the organization about the result are strictly forbidden and might be reason for disqualification.