Location: Bale, Robe, Ethiopia
Deadline: March 20, 2023
Job Description
Dan Church Aid (DCA) is a Denmark-based international NGO registered under certificate # 1083 by the Authority for Civil Society Organizations and working to improve the wellbeing of particularly the rural and pre-urban people in Ethiopia. DCA’s Programme mainly focus on save live, building resilience and fighting inequality targeting highly disaster-prone areas in Oromia, Amhara, Afar, and Gambella regions.
DCA Ethiopia is looking for a competent Area Programme Coordinator for its Bale Satellite office. The Area Programme Coordinator will provide oversight to all DCA field operations within Bale Regional. She/He will have full oversight of both the system and the programme staff at the field office and will represent DCA at various forums at Bale Regional level.
Post Title: Area Programme Coordinator- Bale Satellite office
Vacancy Number: DCA-ETH/VA- 010/2023
Type of Contract: One year with extension probability based on performance and funding.
Duty Station: Bale, Robe
Reporting to: Head of Programme
Expected Start Date: As soon as possible
Salary: As per the DCA salary Scale
Deadline: March 20, 2023
Main tasks of the position:
Job Summary is responsible for the proper handling of Field Office to play a leading role in project development, planning, implementation, monitoring, evaluation and reporting of DCA Projects under Bale satellite office. The Area Programme Coordinator will provide the required technical and management support for successful implementation of the projects with the required quality standards.
Specific Duties and Responsibilities.
Project development
- Ensure that need assessment is conducted for proposal involving key stakeholders in the target locations.
- Lead in Proposal development for Bale Projects and actively take part in write up of proposal.
Coordination of Office Management
- Lead DCA Bale team and ensure that the team address the project implementation challenges timely.
- Liaison with DCA country office technical team to ensure the projects receive the required technical support timely.
- Facilitate weekly coaching meeting and quarterly general staff meeting and other ad hoc meeting to ensure the coordination office make an informed decision and provide leadership appropriately.
Project implementations
- Facilitate project launch both internally in DCA and externally involving relevant stakeholders and ensure documentation of the process.
- Engage with the project stakeholder to ensure that DCA projects are planned and implemented with full involvement of stakeholders at different levels.
- Oversee implementation and procurement planning process for each project in Bale and ensure realistic detail implementation plan (DIP) and procurement plan are in place.
- Closely follow the implementation of the DIP and the procurement plan with reference to the budget versus actual (BVA) analysis
- Participate on the country office level BVA review with both review relevant program team and finance for all projects implemented in Bale.
- Ensure all project activities in Bale are implemented in accordance with donor requirements and as per the quality standard and agreed detail implementation plan.
- Regularly monitor potential risks, and implementation challenges and work towards seeking solutions together with project staff and stakeholders.
Monitoring and evaluation, reporting and documentation and accountability
- In collaboration with the M&E staff and other technical staff put in place a realistic and actionable M&E plan for each project in Bale and ensure the plans are implemented
- Ensure that quality data showing project progress are collected, recorded and reported on timely basis
- Lead project review meetings (quarter and monthly reviews) and ensure action points agreed are implemented in subsequent months.
- closely follow the projects to ensure that they achieve their results.
- Conduct regular field visit to the project location an provide technical support for the team and ensure the quality of project outputs.
- Compile timely and high-quality project progress reports as per DCA and Donor requirement.
- Make sure proper documentation and handling of project related documents (plans, reports, minutes, monitoring and evaluation reports etc.) in place.
- Support the project team to collect lessons learned, best practices and shared with the relevant bodies.
- Support the project team to prepare a case studies and human stories for reporting and promotional purpose.
- Monitor and support local partner organizations implementing projects in Bale Region
Partnership and Representations
- Duly represent DCA in Bale as per the authority delegation to be given by Senior Management
- Maintain good partnership with stakeholders in the spirit of equity, transparency, result oriented, responsibility and complementarity;
- Maintain regular contact with other international, UN, local non-governmental organizations (NGOs), Bale regional government officials, network for obtaining and coordinating information regarding current and future work in the country.
- Facilitate and plan for joint monitoring visit with partners.
- Ensure project plans and reports are timely shared to relevant government offices.
- Represent DCA at regional level in the organization’s consortium or partner-led project.
Budget /financial Management
- Manage and regularly monitor budget utilization for each project and provide regular feedback to project staff for any required adjustment.
- Ensure that DCA financial policies and procedures are duly respected at field office levels.
- Responsible for ensuring donor rule, regulations and compliance related to budget are maintained and respected.
- Oversee the budget utilization of other consortium members as appropriate to avoid the risk of project over/ under spent.
- Facilitate collaboration and interaction between the field level finance staff and the programme staff ensure good information follow between these functions.
- Take part in budget preparation and budget revision.
Administrative and logistics management
- Ensure that necessary administrative and logistics supports are provided to field staff based on intervention requirements.
- Regularly undertake security assessment of the project targeted areas and update DCA CO
- Facilitate required logistic arrangement for DCA’s project visitors as appropriate.
Human Resource management
- Develop Human resource requirement for all projects and communicate with appropriate people.
- Supervise, coordinate and train DCA Bale staff, and ensure that they carry out their functions in a timely, coordinated, and participatory manner.
- Facilitate the recruitment of Bale project staff timely developing Job descriptions.
- Line manage and supervise the works of DCA Bale TEAM.
- Ensure performance review is conducted for all DCA Bale staff.
- Regularly assess the capacity gap of the staff in line with the Employee Development Review (EDR) and recommend capacity building interventions.
- Ensure that DCA’s human resources policies and procedures are fully implemented and respected at field offices.
Key Qualifications / Experience:
Ø Bachelor’s degree (Master’s preferred) in a relevant discipline (Development Studies, DRR Management, food security, Agriculture and related field) from a recognized university.
Ø 6 years of practical work experience for bachelor’s and 8 years for Master’s holders at the field and country office level in designing humanitarian projects proposal and reporting writing, capacity building and implementation of key donors BPRM, ECHO etc
Ø At least 3 years’ experience managing staff/teams.
Ø Ability to train and supervise a multi-cultural staff.
Ø Good cross-cultural communication skills
Ø Excellent communication, networking and persuasion skills, very good mentoring and capacity building experience.
Ø Experience in project design, implementation, monitoring and evaluation.
Ø Good public relations and public speaking skills
How to Apply
Interested and qualified applicants should apply for the post via the below link.
https://dca-1.career.emply.com/ad/area-programme-coordinator-bale-satellite-office-ethiopia/pjltmv
DCA is an equal opportunity employer, and all interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status and religious, political, or ethnic affiliation. DCA encourage women to apply. Please don’t mention your religious or ethnic affiliation in your application.
Female candidates with required educational background and experience are highly encouraged to apply.
Only shortlisted candidates will be contacted.
Please attaché only CV and motivation letter only.