Area program Manager II -Amhara, Ethiopia

Job Summary

The Area Program Manager II is responsible to prepare the plan of action and budget of the project, manage and implement project activities in accordance with the project document signed between the Government of Ethiopia and FH Ethiopia (FH/E). He/She is also responsible for creating a smooth environment for a sound relationship with concerned government bodies and among FH/E staff at project level and prepares performance reports.

Position:                                   Area program Manager II  (Internal/External)

Duty Station:                            Simada and Abergelle (Amhara)

Duration of Contract:              One year contract (60 working days of  probation period)

Closing date:                            November 18, 2022

Principal Responsibilities:

Key Result #1 – Staff and material management 

1.     Gives overall guidance, manages and coaches to staffs under his/her supervision;

2.     Ensures that performance evaluation forms for all employees are completed and submitted to FH/E Head Office timely;

3.     Ensure that project vehicles are properly managed as per vehicles management guideline of FH/E;

4.     Ensures that human resources, materials and commodities are adequately available and properly utilized;

Key Result #2 – Project Design, planning, implementation, reporting, monitoring, and evaluation

1.     Coordinate the preparation of project plans and ensures their timely submission to Title II Program Manager and other concerned body;

2.     Ensures that project activities are implemented in accordance with the project proposal signed between FH/E and the Government;

3.     Conduct situation analysis in the project areas and designs appropriate intervention plan in line with the vision of FH/Ethiopia;

4.     Ensure the preparation and submission of various periodic reports to Title II Program Manager and other concerned staffs at FH/E Head Office;

5.     Monitors and evaluates project activities in collaboration with stakeholders, FH/E head office monitoring team and other concerned bodies;

6.     Present the project profile, plan, report and different cases concerning the project on different woreda, zonal and regional level forums;

7.     Ensure that project implementation status is regularly gauged against the indicators in the project proposal to identify gaps and suggest correction measures to Title II program Manager;

8.     Propose project ideas to design new projects and secure funds from different sources;

9.     Prepare quarterly procurement plan and get approval for timely purchase of materials jointly with other projects to ensure wise use of resources.

Key Result #3 – Financial management

1.     Ensures that financial resources of the project is handled properly;

2.     Show a higher integrity in handling resources belonging to the organizations;

3.     Ensure that resource utilization is economical and efficient in the project;

4.     Prepares detail annual project budget in collaboration with concerned FHE head office staff;

Key Result #4 – Coordination and networking

1.     Makes the necessary contacts with Woreda, Zonal and Regional Offices for smooth relationship and maintains good understanding in the implementation process of the project;

2.     Maintain good relationships with stakeholders.

3.     Co-ordinates and creates team spirit among project staffs to maximize the achievements of the project

4.     Represent the project in behalf of FH/E on different forums

5.     Avail sound transportation service to partners at woreda and zonal level based on their CAP ADMIN budget

6.     Network the project with relevant NGOs and the private sector

Key Result #5 – Capacity Building

1.     Identify capacity gaps of FH and partner staffs and fill the gaps as deemed necessary with the view of enhancing the capacity of local FH staff and partners;

Make sure that all staff internalized the PIM and work in adherence to the rules, regulations and procedures set in it;

JOB LEVEL SPECIFICATIONS

⮚        Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚        Strong Interpersonal skills,

⮚        Emotional maturity,

⮚        Cross-cultural Sensitivity,

Ability to work effectively under pressure

EXPERIENCE

⮚  6 years related experience out of which two years on managerial position preferably in NGO setting.

EDUCATION/CERTIFICATIONS

⮚ Bachelor degree in Management, Rural Development, Agriculture, or Economics, Natural Resource management or other related fields;

DISTINGUISHING COMPETENCIES

⮚ Excellent interpersonal skills and a collaborative management style;

⮚ Strong networking and representation skills;

⮚ Sound character.

⮚ Computer Proficiency

 LANGUAGE

⮚ Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of local language of the intervention area is preferred.

 SAFETY AND SECURITY RESPONSIBILITIES

1.       Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.

2.       Every FHE staff member has an obligation to learn and understand the security situation where they are located.

3.        He/she has a responsibility to become familiar to social, cultural and other associated features of their duty stations;

4.       Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the health and welfare of all staff of FHE.

5.       All FHE staff should promotes safe conducts and exercises caution in all work activities; staff should accountable for own personal and professional actions and conduct.

GENDER RESPONSIBILITIES

·         Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve

·         Within each project and department, discuss FH’s Gender & Diversity and Sexual Harassment and sexual exploitation Policies, so that all staff are conversant with them.

·         Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisors.

SAFEGUARDING POLICY

Food for the Hungry is committed to conducting its programs and operations in a manner that is safe for all beneficiaries it serves. It is FH’s policy to create and proactively maintain an environment that prevents and deters any actions and omissions that put any beneficiaries, including children and the most vulnerable at risk. All personnel are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy could result in termination.

The responsibilities listed above are not all inclusive and may be changed at any time.

Female applicants are highly encouraged to apply