Categories: Vacancies, May 2026

Archiving Assistant

Duty Station: Addis Ababa, Ethiopia

Department/Office: United Nations Office to the African Union (UNOAU)

Deadline:  Apr 29, 2025

Job Description

Result of Service
All the finance had copied documents are scanned and filed in SharePoint all the invoices with VAT recoveries submitted on time to the Ethiopian Custom revenues and cheque received
Expected duration
  • three months
Duties and Responsibilities
• Checking incoming paperwork (correspondence, invoices etc.) and making copies before distributing.
• Sorting all payment documents alphabetically and according to content, dates, significance etc.
• Scanning UNOAU Petty Cash/Imprest documents. So that it will be uploaded in SharePoint.
• Creating or updating records with new files and information in excel worksheet.
• Store all paperwork in designated places securing the important documents and record the soft copies for easy tracking.
• Deal with all requests to access files and keep logs of borrowed documents to other colleagues.
• Develop an efficient filing system to make updating and retrieving files easier.
• Follow policies and confidentiality dictations to safeguard information.
• Archive the old documents appropriately for any further reference if required.
• You will organize paperwork according to an efficient filing system.
• You will be expected to protect and update files as well as make them easily accessible to your colleagues.
• Preparing the VAT to The Ethiopian Revenue Authority and follow up on the payments
Qualifications/special skills
  • already an experience in archiving and submission of VAT
Languages
  • English and Amharic
Additional Information
  • Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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