Archiving Assistant

All the finance had copied documents are scanned and filed in SharePoint all the invoices with VAT recoveries submitted on time to the Ethiopian Custom revenues and cheque received

• Checking incoming paperwork (correspondence, invoices etc.) and making copies before distributing.

• Sorting all payment documents alphabetically and according to content, dates, significance etc.

• Scanning UNOAU Petty Cash/Imprest documents. So that it will be uploaded in SharePoint.

• Creating or updating records with new files and information in excel worksheet.

• Store all paperwork in designated places securing the important documents and record the soft copies for easy tracking.

• Deal with all requests to access files and keep logs of borrowed documents to other colleagues.

• Develop an efficient filing system to make updating and retrieving files easier.

• Follow policies and confidentiality dictations to safeguard information.

• Archive the old documents appropriately for any further reference if required.

• You will organize paperwork according to an efficient filing system.

• You will be expected to protect and update files as well as make them easily accessible to your colleagues.

• Preparing the VAT to The Ethiopian Revenue Authority and follow up on the payments

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.