Agriculture Project Coordinator (Deadline: Dec 26, 2022)

External Vacancy announcement

Vacancy No: ASDEPO/Vac/021/22

About ASDEPO:

Action for Social Development and Environmental Protection Organization (ASDEPO) is an Ethiopian indigenous, “Civil Society Organization” established in 2014. ASDEPO is mandated to operate in all regional states of the country and is engaged indifferent thematic program areas of intervention namely: Humanitarian Response, Education, Health/HIV and AIDS/RH, Women and Youth Economic Empowerment, Gender Based Violence and Child Protection, Migration/Human Trafficking, Water, Sanitation and Hygiene (Wash), NTD’s Climate Change, Agriculture, Environmental Protection and Training in Gambella, Oromiya, Amhara, Benishangul Gumuz, Afar, SNNPR and Somali Region.

Job Description

The project coordinator will work closely with the Regional Coordinator and Program Coordinator based in Semera Branch Office and Addis Ababa Head Office respectively, and be responsible for leading and coordinating the overall project implementation in the targeted woreda supporting project management, planning, implementation, playing a leading role in coordination with field implementation of all partners, assisting in internal and external project reporting, financial management, partner engagement, and monitoring and evaluation of the project activities, outputs and impacts. Responsibilities involve ensuring that the field-level project activities of all partner organisations are integrated effectively and all relevant stakeholders at all levels are fully engaged.

Key Responsibilities

• Coordinates distribution of veterinary medicaments to the selected beneficiaries.
• Coordinates distribution of veterinary supplies and equipment for two woreda veterinary clinics of selected woredas.
• Makes sure that vouchers to be used for veterinary medicines distribution for the beneficiaries are properly and timely distributed to the pastoralists and agro-pastoralists.
• Makes sure the timely distribution of both baled forage and MTR animal feeds are as per the plan.
• Organizes the livestock vaccinations to be conducted in the project woredas.
• Ensures post distribution monitoring is conducted as planned.
• Coordinates all trainings and other capacity building activities to be conducted as per the plan.
• Manages monthly, quarterly and annual work plans for project logistics and activities, identifying and responding to the implications of interdependencies between different sub-project work stream activities
• In collaboration with the line managers and implementing partners, review and prepare the work plan and budget during the annual planning process;
• Ensure that project activities are implemented and outputs achieved as planned and within the agreed budget.
• Review progress regularly, submitting quarterly internal progress review reports outlining progress, issues and actions being taken in the standard format.
• Participate in quarterly project progress review sessions achievement against activity and output plan, and a forward look on whether the project is achieving against its objectives, indicators and beneficiaries.
• Proactively identify and monitor any risks to delivery and develop action plans to address issues identified;
• Ensure the timely submission of narrative and financial reports as per the reporting requirements indicated in the agreement.
• Manage the project within the agreed budget and apply value for money in decision-making.
• Implement internal project financial controls, ensuring that financial management in the project field office follows and exceeds the basic standards contained in the Farm Africa finance procedures manual.
• Review budget monitoring reports and provide timely explanations and corrective actions for any significant variances
• Ensure that all procurement of goods and services follow the donor’s financial requirements.
• Ensure compliance of the project to the Charities and Societies Agency’s directives.
• Work closely with partner organisations to jointly monitor and contribute lessons learned, ensure dissemination and maintain dialogue on key project findings
• Ensure the project’s log frame and data collection plans are regularly reviewed and refreshed, and that the project is collecting the breadth of indicators required at a frequency and timing in line with reporting purposes
• Lead the project’s annual self-assessment process ensuring that necessary evidence is collected and all staff are actively inputting into the process
• Conducting beneficiary surveys, collecting other data through relevant sources, developing case studies and collating photos
• Oversee baseline, mid-term, final evaluation and other external evaluations, ensuring that learning and recommendations from those evaluations are explicitly incorporated into the project’s future implementation activity
• In liaison with line Managers, lead the recruitment of new staff to the project team.
• Hold monthly staff meetings and send minutes and key action points to the relevant stakeholders
• Provide leadership and motivation to all project staff building values-based team working and individual staff skills relevant to the project.
•  Regularly provide both informal and formal coaching and feedback to all project staff
• Effectively and promptly deal with any poor performance and actively recognise and encourage strong performance
• Actively seek feedback on own performance and effectiveness from both country leadership as well as own project staff.
• Hold in-person supervision sessions with all line-managed staff at least once per quarter (to discuss progress against their personal development objectives and work targets) and carry out in-person annual appraisals with all line-managed staff
• Facilitate regular meetings, set agenda, take minutes, ensure all project stakeholders are up to date and inputs are translated to project implementation;
• Conduct joint progress review sessions with participation in internal Farm Africa learning and review sessions to assess any adjustments needed to the project implementation plans and budget allocations
• Proactively identify and raise with the line manager any delivery risks related to implementation partners, and work with partner staff to implement action plans to resolve identified issues
• Ensure compliance with donor procurement and other contractual requirements
• Provide a formal representation of the project with respect to key signatory government parties, and ensure periodic reports are submitted to them on a timely basis.
• Ensure that the project is represented at relevant woreda, Zonal, Regional and (where relevant) Federal level government meetings and forums
• Act as an ambassador, promoting the project, including hosting visitors, speaking at workshops and conferences, and meeting donors and other officials when required.
• Participate in meetings with other project coordinators, as requested.
• Perform other job-related duties as required

Employment Type: Contract for one year

Contract duration: Until December 31, 2023

Required Number: 1

Work Location: Afar Region, Abaala

 Qualification

• MSc qualification or equivalent in forestry, NRM, rural development, or other relevant field.
• Practical work experience in climate smart Agriculture, Integrated rural development, Livelihoods, Food security, Marketing development.
• Good understanding and firm belief in gender equality and issues in rural communities

Work Experience

• A minimum of 10 years of progressive and relevant experience as project manager evidencing knowledge and understanding of project designing, planning, implementation, monitoring, review and reporting.
• Experience in developing, implementing and reviewing participatory planning, monitoring and evaluation processes.
• Demonstrated Experience in developing, implementing and reviewing participatory planning, monitoring and evaluation processes.
• Demonstrated ability to incorporate results of these activities into project design and implementation.