Administrative Support Manager
Location: Addis Ababa (Head office)
Company: Heineken Ethiopia
Deadline: October 14, 2026
Job Description
Job Purpose
Accountable and responsible for verifying all T&E before accounting in the system timely.
Administrative support manager is responsible for helping a business run smoothly and efficiently. Administrative support managers support the work environment of a business by observing what needs scheduling, maintenance, and coordination and take responsibility for much of the paperwork, policy, and office supervision.
Key Responsibilities
- Forwards information by receiving and distributing communications, collecting, and mailing correspondence and copying information.
- Air ticket reservations (Email communications for travel arrangements and payment follow up)
- Hotel room reservation and car rental arrangements for guests coming for work or conferences (Email communications, Guarantee letter preparations and payments follow up)
- LOI and Application letters preparation for guests coming for work or conferences (Email communications and follow up)
- Support expats with transition
- Managing director’s calendar management and support upon request
- MT’s expense settlement supporting with documents for their home items shipment (Communicating with movers)
- Preparing quarterly expense report for the managing director to be sent to the global office.
- MT’s car PM follow up and arranging replacement.
- Following up on MT drivers leave request and arrange replacements.
- Follow up on Fireworks cleaning service and process payment.
- Supporting Administrative Assistant and receptionist.
- Oversee the maintenance of physical facilities and equipment.
- Manage the budget and financial resources of the organization.
- Monitor and maintain office suppliers.
- Support in arranging management meetings, and other general meetings as required to expected standard.
- Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the organization accomplishments.
- Collaborate with other managers and stakeholders to achieve organizational goals and objectives.
Job Requirements
Education
- BA degree in administrative office Management, Secretarial Science, or related fields
Experience and Skills
-
- 4-years’ experience
