Administration / Support Services Associate

• Provides assistance in executing standard office transactions, processes, and client services, ensuring adherence to UNOPS rules, regulations, policies, and guidelines.
• Supports monitoring of service agreements with clients and gathers feedback on client satisfaction.
• Maintains administrative control records, including commitments and expenditures, under supervision.
• Assists in inventory control, ensuring proper issuance and tracking of inventory items and supplies.
• Reviews travel documentation and payments for completeness before submission for approval.
• Performs data entry and transactional roles in OneUNOPS/Enterprise system as assigned.
• Assists in compiling financial and administrative data for planning and reporting purposes.
• Supports procurement activities as requested by the SSO, primarily focusing on documentation and vendor communication.

2. Team Management

• Assists in work coordination within the team and provides guidance on routine administrative tasks.
• Supports the implementation of work plans and operational processes under the guidance of a supervisor.

3. Logistics, Asset Management Services

• Provides logistical and asset management support services, ensuring compliance with UNOPS rules and procedures.
• Assists in logistics processes, including shipments, customs clearance, travel coordination, and office supplies management.
• Supports supply and asset management services, including assisting with inventory verification and periodic reporting.
• Facilitates registration and host government authorizations for personnel under guidance.
• Assists with transportation coordination, including vehicle bookings, fuel monitoring, and vendor liaison for vehicle maintenance
• Supports in documenting and reporting damage, loss, or theft of assets and assists in maintaining asset records.
• Prepares basic administrative reports, such as monthly vehicle usage summaries.
• Coordinates with external contractors for transportation services and assists in invoice processing.
• Assists in ensuring proper storage and handling of assets following UNOPS procedures.
• Provides support in HSSE-related tasks as guided by the HSSE Coordinator.

4. Knowledge building and Knowledge Sharing

• Assists in organizing and facilitating training sessions on administrative procedures.
• Supports knowledge-sharing initiatives by compiling best practices and lessons learned.
• Collects and documents feedback to contribute to process improvement.