Job Description
OBJECTIVE OF THE PROGRAMME:
The objective of the EPI Programme is to provide technical assistance to the government in building capacity for routine immunization activities and surveillance for vaccine preventable diseases, aiming to increase access for safe immunization for all eligible age group, introduce new cost-effective vaccines, respond public health emergencies, expand vaccine preventable diseases surveillance, sustain polio free status and measles elimination.
DESCRIPTION OF DUTIES
Under the day to day guidance and supervision of the MCH/N and EPI Administration and Finance Officer and the overall supervision of the MCH/N EPI Cluster Coordinator in Ethiopia, the Admin/Finance Assistant will be responsible for providing first-hand assistance for management of financial and administrative transactions. Specifically, the incumbent will:
- Assists regional and national teams in ensuring compliance with organizational rules and procedures on all administrative and financial matters and transactions.
- Assists regional and national programs in the preparation of accurate requests including budget breakdowns, counter-signing and monitoring of utilization of WHO funds.
- processes DFC, and DI requests involving budget review, e-memo preparation, uploading in GSM, and FUP up until creation of PO, and transfer to beneficiaries bank a/c (applicable to DFC).
- With an interface to Central Finance, follow up timely liquidation of DFC, and DI POs. Secure technical reports, prepare FACE reports, and finally proceed with closure of the POs.
- Process Meeting, Training, Workshop participants, and also service providers payment requests. FUP payment transfers to the beneficiaries bank accounts.
- Process salary payments and make sure that all colleagues have received their salaries in good time. Address delayed salaries (if any) timely up until issues are resolved.
- Process settlements of supplier invoices that are arriving from LPT, and FUP timely settlements. Address delayed settlements of invoices (if any) timely up until issues are resolved.
- Raise TRs, FUP approval or otherwise, and inform travelers
- Monitors and assists submission of travel claims for SSA staffs.
- Provides coordinating support in preparation of meetings and workshops in terms of venue arrangement, and related logistical issues.
- Provides field level support, when need be, for meetings, workshops, and related events.
- Ensures that EPI are provided with required stationary materials.
- Performs any other related duties, including providing support to other areas of work, and the WHO country Office, as assigned.
REQUIRED QUALIFICATIONS
Education
Essential:
Completion of secondary school education supplemented by professional training or certification in Admin/Accounting/Budgeting
Desirable:
First University Degree in Accounting, Finance, Business Administration or related fields.
Experience
Essential:
At least eight (8) years of progressively responsible experience in administration and/or accounting, budgeting and finance functions in UN or other international organizations.
Desirable:
Practical experience relevant to the position. Relevant work experience in WHO or any other UN Agency or international Organization is an asset.
WHO COMPETENCIES
1) Producing results
2) Communication
3) Building and Promoting Partnerships across the Organization and beyond
4) Respecting and promoting individual and cultural differences
6) Teamwork
USE OF LANGUAGE SKILLS
Essential:
Excellent oral and written abilities in English.
Desirable:
Knowledge of local languages of the assigned region is an advantage.
OTHER SKILLS
- Excellent computer skills, including different programming tools;
- Humility and willingness to work hard in difficult conditions, patience with bureaucracy;
- Strong organizational skills with the ability to work in a high-pressure, fast-paced environment
- Willingness to work extra hours when need be
- Ability to prioritize tasks under competing situations
- Comfortable working in diverse settings;
- Willingness to travel as needed
REMUNERATION
The remuneration for the above position comprises an annual base salary starting at 18,881.00 (Payable in the local currency) (subject to mandatory deductions for pension contributions and health insurance, as applicable), and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- This is a National Position for Ethiopia. Therefore, only applications from Ethiopians will be accepted. Applicants who are not Ethiopians will not be considered.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- Women are particularly encouraged to apply.