Location: Addis Ababa, Ethiopia
Deadline: 26 Apr 2024
Job Description
Key Responsibilities:
Liaison with government organization
- Liaise with Immigration Office and MOFA for entry visa and Journalist visa for incoming guests. Record and update the status of visa and passports and give update to guests and staffs.
- Process pre-authorization of NGO visa where online processing is not applicable.
- Process media pre-authorization visa for media crew and make sure WVE is aligned with airport custom requirements.
- Process VIP saloon and airport pass requests.
- Support on processing passports, visas, yellow fever cards, and requisite travel documents for WV Ethiopia international travelers.
- Record and update visa requirements, embassy locations, and related information.
- Liaise with different government office in relation with internet, telephone, utility, facility etc.
Guest Handling
- Provide airport pick-up/drop off for VIP guests.
- Assist in arranging hotel shuttles for guests and timely pick/drop off.
- Assist in liaise between Administration, host and security departments to make sure guests are picked up from the hotel, have security briefing and meet with host departments.
Administration Support
- Support in preparation of invitation letters, hotel booking shuttle arrangement, air ticket, event booking and all related activities in guest handling.
- Support in bill settlement of different services such as accommodation, event, air ticket.
- Ensure timely settlement of bills related with passport issuance and visa fee on time.
- Assist in prepare monthly report on NGO visa pre-authorization for incoming visitors, passport and visa processing for internal staff.
- Assist in updating visitor’s calendar on a daily basis.
- Cover Administration coordinators for travel and guest relations positions whenever is necessary.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Knowledge and practical experience of Immigration law, visa processing, airport custom clearance
- Knowledge of Guest relations, visa processing, hotel reservation, travel arrangement
- Excellent communication skill, email correspondence clear and brief
- Excellent English language skills and excellent interpersonal skills
- Excellent team building skills.
- Flexible, efficient and cooperative
- Commitment to WVI’s aims, values and principles.
- Honest and trustworthy
- Demonstrate sound work ethics.
Minimum 3 years of experience preferably holding similar position.
Required Education, training, license, registration, and certification.
Degree graduate in Management, Business Administration, Marketing or related fields
Travel and/or Work Environment Requirement
The position may require ability and willingness to travel domestically.
Language Requirements
Effective in written and verbal communication in English and local language
Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront.
If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.
Applicant Types Accepted:
Local Applicants Only