Admin Assistant (Re-advertised)

Who we are

 SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.

Why we need you?

We are looking for an Admin Assistant who will be responsible for supporting the location HR & Admin coordinator in overall office operations, employee engagement activities, HR data keeping and recording, and other responsibilities in efficient and satisfactory provision of all HR and administrative services in the programme Location

 What we provide?

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

 Your role?

While working with us an Admin Assistant you will be in charge of the following,

• Organizing properly record keeping of personnel data, property administration and Keeping systematically updated record of staff and documents of the location.
• Coordinating, controlling and ensuring proper recording, use and timely maintenance of the facilities, building and equipment by own force or outside contractors as per the policies and procedures thereon.
• Coordinating provision of general services and maintenance of properties and local purchases.
• Working to ensure the premises of the organization are well organized, safe, attractive, and conducive for work and child development coordinating gardeners and maintenance technician
• Working to ensure effective security systems in the programme location by closely working with security guards.
• Assisting all affiliate projects on areas of administrative tasks including personnel, data keeping, maintenance activities, etc.
• Coordinating staff development and engagement initiatives by assessing needs, conducting pre- and post-training assessments, writing training reports etc.
• Ensuring that the services such as electricity, water line, internet, and telephone lines are properly serving the units, facilities, SOS families in cost effective manner by closely working with concerned stakeholders.
• Properly managing the works of HR & Admin coordinator of the location while the position holder is not on his duty for different reasons.
• Supporting the smooth functioning of the farm run by SOS families and assists them in planning and implementation tasks of their activities.
• Performing other similar activities as assigned by immediate supervisor or Location Program Director.

 Child Safeguarding

•  Responsible to take part in awareness raising sessions and capacity building trainings in relation to Child Safeguarding to prevent and protect children and young people from all forms of abuse, abandonment, exploitation, violence and discrimination
• Supporting children and young people to make them understand the CS risks and protection mechanisms
• Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the CS team at programme level and/or to the respective line manager

Up for the challenge…

Then check out our criteria:

Must Criteria

• Education: BA in secretarial science/Office Management/ Management
• Experience: 1- 2 years prior experience

Competencies – Knowledge, Skills, Abilities

• Basic computer skills (MS word, MS excel, MS PowerPoint, Microsoft 365
• Verbal and written communication skills both in English and Amharic
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing and planning
• Attention to detail
• Take initiative
• Reliability
• Flexibility and adaptability
• Able to work in a stressful environment

 Core competencies

• Kindness: Act with empathy towards everyone he/she works with.
• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes
• Inclusiveness: In any actions  show respect and care for others
• Initiative: speak up when things  are not right, do not hesitate to act and adapt to change when necessary
• Results Orientation: prioritize safeguarding, look for solutions and  focus on desired results