Accounts Manager

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131 District/Woreda Branches, 599 Woreda Red Cross Committee and 5871 Kebele Red Cross committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

• Work Unit: Finance Department
• Reports to: Finance Director
• Terms of employment: Permanent after probation period
• Place of Work: Addis Ababa
• Salary: Negotiable

JOB SUMMARY

Under the general direction and guidance of the Finance Director, the Account Manager plans, organizes, directs, coordinates and controls the activities of the Work unit; supervises the recording, analysis and financial statement preparation activities of the core cost & Projects in accordance with the Society’s policies and procedures in place; ensures that financial documents, ledgers, journal vouchers and supporting documents are maintained and organized in accordance with the accounting system of the Society; ensures the timely preparation and submission of monthly, quarterly, biannual and annual reports on the performance of the division; ascertains that closings and auditing of books of accounts are carried out in due course; ensures proper and consistent enforcement of the financial policies and procedures of the Society; ensures that the Society’s books of accounts are reconciled with bank statements; arranges and organizes financial documents for auditing by internal and external auditors.

KEY PERFORMANCE AREAS

• Plans, coordinates, direct and supervises project accounting activities of the Society;
• Supervises the recording, analysis and financial statement preparation activities of core cost and projects in accordance with the Society’s policies and procedures in place;
• Ascertains that closings and auditing of books of accounts are carried out in due course. Ensures that financial documents, ledgers, journal vouchers and supporting documents are maintained and organized in accordance with the accounting system of the Society;
• Verifies or approves correctness of statement of accounts for receivable and payable accounts as well as bank reconciliation; Ensures that all transactions of disbursements and receivables are journalized and posted into respective ledgers timely;
• Fulfills facility and manpower requirement of the work unit, coordinates and supervises the tasks and employees of the division; Ensures proper and consistent enforcement of the financial policies and procedures of the Society;
• Follows up the entry of financial transactions in accordance with the accounting system in place of the Society; Ascertains that account records are maintained in the proper classification of codes per the accounting procedure of the Society;
• Ensures that the Society’s accounting documents are properly organized; Provides branch offices with professional assistances in performing accounting activities; follows up the financial reports of implementing branches;
• Gives necessary clarifications on the discrepancies and makes amendments in response to constructive comments/findings;
• Facilitates and follows up the preparation and communication of project financial reports as per commitments made with funding agents and pertinent financial policies and procedures of the Society;
• Ascertains that closings of books of project accounts of the Society are carried out in due course; Make sure that the all payables and receivables are cleared and the Society has no long outstanding payables and receivables at the end of the year;
• Prepare annual consolidated financial reports of the National Society and make it ready for external audit; Arranges and organizes financial documents for auditing by internal and external auditors;
• Ensures that financial documents, ledgers, journal vouchers and supporting documents are maintained and organized in accordance with the accounting system of the Society;
• Conducts pertinent studies on how to improvise the day-to-day activities of the Division; Conducts performance appraisal of subordinates, recommends appropriate training and coaches them to fill the gap;
• Participates in the recruitment process of subordinates; prepares monthly, quarterly, bi-annually & annual consolidated financial reports of the core cost;
• Prepares quarterly/monthly project financial reports of the Society and submits timely to the Department: Prepares and submits monthly, quarterly, biannual and annual reports on the performance of the Division;

QUALIFICATION REQUIREMENTS:

• Second/First degree in Accounting/ Accounting & Finance & or Accounting Software.
• 8/10 years related work experience, out of which 4/6 years in a managerial position(s)