Location: Mekelle, Tigray, Ethiopia
Department: International Potato Centre (CIP)
Deadline: Apr 8, 2024
Job Description
The International Potato Centre (CIP) under the International Livestock Research Institute (ILRI) seeks to recruit an Accounts Assistant who will update general accounts and financial reports to ensure the information is accurate and manageable by analyst and project accountings.
The International Potato Centre (CIP) is a non-profit international agricultural research-for-development organization with a focus on potato, sweetpotato and Andean roots and tubers. Its vision is: Roots and tubers improving the lives of the poor. CIP is dedicated to achieving food security, improved well-being, and gender equity for poor people in root and tuber farming and food systems of the developing world. CIP works with partners to contribute high quality science, technology, and capacity strengthening for sustainable science-based solutions. CIP is headquartered in Lima, Peru, with staff and activities in over 30 locations across Asia, Africa, and Latin America. CIP is a member of the CGIAR Consortium. CGIAR is a global agriculture research partnership for a food secure future. Its science is carried out by the 15 research centers that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations.
Main duties and responsibilities:
Financial Activities:
- Manages all financial matters for the Project, prepares payments in accordance with the procedures and rules of USAID and CIP and in accordance with the approved budget;
- Prepares Cash forecast, submit requests to the CIP Addis Ababa Office for the replenishment of funds for the project;
- Manages the petty cash float and ensures correct documentation of all transactions;
- Ensures that all payments are authorized by the Project Manager; and codes the expenditure in accordance with the budget allocated to the project;
- Compiles monthly finance documents and submits to the CIP Addis Ababa Office at the end of every month which includes the monthly Cash and Bank account registers and balance;
- All expenditure incurred during the month will be sent to Addis at the end of the month for review and approval by the Country Manager;
- Follows–up with the service providers, local suppliers and partners in Tigray Region with regards to submission of documentation and financial liquidation;
- In close coordination with CIP Addis Ababa office, contributes to the preparation of financial reports and other reports as required;
- Responds to queries from internal units or staff members in a timely manner;
Administration and Procurement:
- In consultation with the relevant staff prioritizes, plans and executes purchase process for technical and specialized procurement of supplies, equipment and professional services;
- In coordination with the Administrative Associate and Program Management Officer in Addis Ababa, the Accounts Assistant communicates with suppliers, bidders, contractors related to work orders;
- Supports in the administrative tasks of the project office needs;
- Facilitates the procurement of goods and services from local suppliers and ensures that relevant procurement guidelines and mandatory documentation are adhered to;
- Ensures that the contracts for the project office and other services are renewed on time;
- Maintains an updated database for the fixed assets and supplies as applicable; Tags or marks fixed assets upon receipt of purchased items, performs physical count annually;
- Monitors vehicle movement and fuel management on project-related activities and submits vehicle mileage reports with copies of the vehicle logbook to the CIP Addis Ababa Office at the end of every month along with the financial return;
- Performs other duties as required.
Academic and professional qualifications:
Education:
- BA degree or Diploma from a recognized university in Accounting or Finance
- Knowledge in relevant field and relevant technical training
Experience:
- BA degree with two years of relevant experience Or Diploma with five years of relevant experience
- Work experience in an international NGO or an international organization
Additional Skills:
- Experience in using accounting software or ERP system.
- Ability to organize one’s paperwork and archives efficiently.
- High level of computer skills and ability to learn new applications quickly
- Highly effective planning, organizational, and multi‐tasking skills with a positive attitude and strong administrative service orientation.
- Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
- Strong ability to coordinate, prioritize, and organize workload and able to work under pressure
- Ability to work in a multi‐cultural environment.
- Fluent in official language according to country location.
- Advanced level in English.
Duty Station: Mekelle, Tigray
Grade: HG 12
Monthly Base Salary: Birr 35,071 (negotiable depending on salary history of the candidate)
Terms of appointment: This is a National Staff (NS) position, initial appointment is fixed term for one year with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes a very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.
HOW TO APPLY
Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s qualifications and work experience to be included in the curriculum vitae.
The position and reference number: AA/CIP/10/24 should be clearly indicated in the subject line of the cover letter.
All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 8 April 2024.
ILRI/CIP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training).
To find more about CIP, visit our Website at http://www.cip.cgiar.org
To find out more about working at ILRI visit our website at http://www.ilri.org/
Suitably qualified women are particularly encouraged to apply.