Accounting Manager

INTERNAL / EXTERNAL VACANCY ANNOUNCEMENT

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information, visit website: https://www.icrc.org/

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Accounting Manager based in Addis Ababa.

ACCOUNTABILITIES AND RESPONSIBILITIES

Financial procedures

• Participates in the establishment/ modification of the Rules on financial and material responsibilities
• Applies the rules regarding financial and material responsibilities for purchase/rental contracts, bills, approvals and signatures on accounting vouchers
• Elaborates the internal financial manuals/ guidelines
• Ensures that all departments and sub sites apply internal (Delegation level) and external (ex-GVA) procedures and policies
• In coordination with the Finance and Administration Manager, prepares and conducts CDP (Collaborative Demand Planning) on monthly basis
• Signs approval stickers, SRs and working advances according to Rules on financial and material responsibilities
• Applies financial controlling techniques and procedures to prevent theft and fraud; submits eventual findings to Finance and Administration Manager and proposes further action.

Cash accounting

• Makes sure that the cash flow is properly managed
• Maintains the required cash balance in the Delegation to facilitate administrative and operational needs
• Supervise and follow up of cash transfer requests from the field
• Verifies daily cash control statement
• Applies standard ICRC procedures for eventual discrepancies.

Bank accounting

• Supervises the management of all bank related transactions
• Ensures that there are sufficient bank balances available and replenishes them consistently
• Supervises incoming and outgoing fund movements to and from the ICRC bank accounts
• Supervises the fund transfers to the ICRC sub-sites and collaborators
• Reconciles external bank transfer accounts and reconciles them with the accounting application on monthly basis
• Applies the power of attorney procedure and updates the list of signatures

Accounts closing

• Performs monthly accounts closure and reconciliation
• Supervises the preparation of necessary documents for the closing operation (e.g. allocation)

• • on lists, specimen of signatures, treasury situation, transfers, monthly statistics, etc.)
  • Reviews the accounts within the accounting application before closing
  • Supervises the timely audit and correction of field accounts respecting the time-frame for closing.

Reporting and Financial forecast

• Ensures follow-up and validation of RES_CTM comments, including the sub-sites
• Provides feedback and reporting (i.e. monthly field follow-up, financial and analytical forecast, past expenditures, etc.) to FAD_FPA or RES_CTM upon request.
• Ensures LARC files reconciliation and liaises with other departments in order to reconcile successfully.
• Prepares year-end financial information for the HQ
• Provides required information to all concerned for preparation of the financial forecast
• In coordination with the Finance and Administration Manager, prepares quarterly financial forecast.

Budget elaboration and implementation

• Provides required financial information to all concerned for preparation of annual budget of the Delegation
• Assists the Finance and Administration Manager in the budget elaboration process
• Follows up the budget implementation throughout the year and shares relevant information when needed.

Support to the field

• Supervises and supports Administrative Assistants on the field in financial management workings.

Time reporting

• Supervises the management of Time report related aspects of the Delegation.

Office management

• Manages and supervises Finance unit’s staff in the Delegation on day-to-day basis
• Participates in the evaluation of personnel needs for Finance unit
• Participates in the selection and interviews of the applicants for the vacant positions within the unit; Integrates new colleagues
• Drafts Job descriptions and yearly evaluation reports for staff members within Finance unit
• Participates in conflict management
• Ensures respect of employment conditions at all time
• Develops and maintains a pleasant working atmosphere and team spirit with colleagues and superiors
• Proposes improvement of procedures of work related tasks.

Contacts and Meeting

• Takes contacts with various interlocutors and assures follow-up
• Maintains relationships with banks and takes part in negotiations of bank conditions and services.
• Participates, presents and organizes internal financial meetings and presentations.

Support to the Administrative department

• Monitors, gathers and channels all relevant information important for the department
• Supports and/ or replaces colleagues when needed in the sub-sites.
• Liaises with all departments of the delegation on collecting relevant information
• Participates to the brainstorming and regular meetings of the department
• Provides briefings to visitors and newcomers
• Coordinates activities of the staff in order to ensure better planning and resources optimization.

Other

• Performs trainings/coaching activities for non-finance staff of the Delegation; establishes respective documentation and/or tools.

• Bachelor’s degree or equivalent, plus advanced specialization in accounting.
• Certified accountancy license an asset.
• Fluent command of English
• Computer proficiency: Office suite (Word, Excel, PowerPoint), Accounting software. Sound knowledge of an integrated enterprise sourcing planning (ERP) financial system and its flows an asset.  
• At least 6 years’ work experience in a similar function in a large organization, preferably an NGO or non-profit one;