Accounting and Administrative assistant at the Embassy of Luxembourg in Ethiopia

Under the authority and supervision of the Head of Mission and the Deputy Head of Mission, you will be required to perform the following tasks:

• Ensure the day-to-day management of the Secretariat of the Embassy, including accounting using Microsoft Excel
• Manage the agendas of the Embassy team as well as the official correspondence and communication
• Liaise with other Embassies, UN agencies and African Union to coordinate meetings/events
• Oversight of the archiving of all incoming and outgoing Embassy correspondence
• Assist with the management of accounting operations and manage the Embassy liquidities, ensure all calculations and data entries are correct
• Monitor and ensure the proper execution of all Embassy-related payment transactions and maintenance contracts for expatriate staff residences
• Assist with the organization of incoming visits and official Embassy events, inside and outside Embassy premises
• Assist the Embassy staff in all administrative procedures related to their professional duties and life in the country of posting (diplomatic ID, drivers’ licence)
• Perform any other duties assigned by the Head of Mission and Deputy Head of Mission

• You must have successfully completed secondary (or equivalent) studies or more
• You are fluent in spoken and written English and Amharic
• You have an intermediate level of spoken and written French (fluency in French is an advantage)
• You have solid experience in budgets and accounting
• You are proficient in using Microsoft Office applications (Outlook, Word and Excel)
• You have excellent time management and organizational skills
• Flexibility, resilience, patience and the ability to deal with difficult situations are characteristics that distinguish you
• You have a great sense of responsibility
• You have a high level of discretion
• You enjoy working in a small, young and dynamic team and you are ready to tackle a variety of challenges