Deadline: 15 February 2023
Job Description
Accountant – Internal/External
The International Livestock Research Institute (ILRI) seeks to hire an Accountant who will provide a quality and efficient service for its Finance unit’s clients (programs and other units) in the field of administration.
The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe, and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South, and Southeast Asia as well as Central, East, Southern, and West Africa. www.ilri.org.
Job Purpose:
The Accountant will provide efficient and quality service in the field of finance and accounting in accordance with International Financial Reporting Standards (IFRS).
Main duties & responsibilities:
Accounts payable:
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- Timely matching of all supplier invoices; checking documentation for completeness, accuracy, and approvals per policy, matching, and input of supplier invoices;
- Reconcile goods and other services supplier ledger balances to supplier statements;
- Maintain an updated register to track the movement of all the invoices received in the institute until paid and filed;
- Analyses outstanding supplier commitments and prints withheld invoices report for review by the Finance Officer;
- Prepare and circulate a monthly report of all supplier payments made;
- Review supplier accounts: at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last six months;
- Ensure prepayments are reconciled and cleared on time.
Accounts receivable:
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- Prepare monthly aging schedules and reconciliations for all accounts and make relevant recommendations;
- Carry out the monthly allocation of accounts and ensure relevant adjustment journals are passed;
- Follow up with customers for payment of debts when they fall due.
Staff & consultants accounts:
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- Maintain staff and consultants accounts that reflect the correct position with respect to staff and consultants transactions;
- Carry out monthly aging routine for staff and consultants accounts and make relevant recommendations;
- Carry out the monthly allocation of staff and consultants accounts and ensure relevant adjustment journals are passed;
- Process staff TAs, Travel Expenditure Reports (TERs) & project/workshop expenditure reports.
Process cost allocation and recharges:
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- Vouches the monthly internal billing documents for completeness and accuracy and resolves irregularities with concerned Service Units;
- Assigns appropriate codes and journalizes the transactions;
- Follow up on the timely receipts of the accounting returns from the Units to ensure that recharges are processed in their respective months;
- Update the space distribution master data based on the information obtained from the engineering and facilities unit;
- Based on the updated office space list, journalize the transactions for posting.
Travel and work advance processing and liquidation (support units & hosted institutes):
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- Verify travel authorization submitted is correct, approved, and complies with ILRI travel policy requirements;
- Analyses hosted institutes staffs accounts;
- Process advance liquidation or expense recording within four days after receiving the original invoices and relevant documents by verifying that the supporting documents presented are appropriate, sufficient, and in line with ILRI’s travel policy.
Others:
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- Ensure proper filling of all documentation relating to this function, both in physical and soft copy forms;
- Provide additional support on demand to the clients of the unit;
- Train the alternate position in all aspects of this job to ensure continuity;
- Help other unit members to learn and excel in their work;
- Can be called upon to work on tasks relating to other units within finance.
Minimum Requirements
Education:
- BA Degree in Accounting, Finance, or related fields
- Accounting Qualifications such as ACCA and CPA are a plus
Experience:
- Five years’ relevant experience
- Work experience at least in part in an international NGO or an international organization
Skills:
- Good computer skills
- Must be IT literate in the use of Microsoft packages and conversant with ERP application software such as Agresso Business World, used for financial management
- Broad/specialized knowledge of methods, techniques, and processes
Duty Station: Addis Ababa, Ethiopia
Job level: HG 13
Monthly Base Salary: Birr 31,979 (negotiable depending on the salary history of the candidate)
Terms of appointment: This is a National Staff (NS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes a very competitive salary and benefits such as life and medical insurance, an offshore pension plan, etc.
The ILRI campus is set in a secure, attractive campus with dining and sports facilities.
HOW TO APPLY
Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: A/F/01/23 should be clearly indicated in the subject line of the cover letters. All applications are to be submitted online on our recruitment portal: http://ilri.simplicant.com on or before 15 February 2023.
ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training).
To find out more about ILRI, visit our website at http://www.ilri.org
To find out more about working at ILRI, visit our website at http://www.ilri.org/ilricrowd/
Suitably qualified women are particularly encouraged to apply.