Accountant -Hawassa, Ethiopia

Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

Throughout our over 25 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs.

More information at www.peopleinneed.cz  or HERE.

PIN currently is seeking energetic, disciplined, responsible Accountant to work under Finance department

Length of contract : Indefinite  

Number required: 1 (one)

Management of the cash box and the field cash registers

• Posting of cash document in Navi
• To check and approve the field financial documents and post
• Weekly check of all field cash books as well as the document, Post in Navi
• To check the correctness of the archived documents from field office in the share point and to download and archive it in Navi with cash register number
• To do weekly cash count (committee) in Hawassa if any challenge to inform to the line manager on time
• To check the weekly cash counts of the field offices, to make sure it’s archived it in Elo correctly
• To be part of the quarterly cash count in the field by presenting in person and archive the quarterly cash count in ELO
• Close follow up of the all cashiers in the field offices
• To replace Hawassa Finance officer/cashier in her/his absence
• To assist the Hawassa Finance officer and also the cashiers at field office, to give training when needed
• Transfer weekly cash request to the field office upon the approval
• Approval of published Cash Payment and financial documents from field offices
• Regular check on supporting documentation from the field cashiers (cashbook, scans of documents, cash counts) – checking quality and completeness of the documentation
• Preparation of import of field cash orders to Navision, posting the documents in Navision
• Providing guidance on PIN processes to the field cashiers, ensuring that the processes are in place and followed, including regular cash count
• Ensuring that all supporting documentation is properly archived in ELO
• Follow up on unsettled operational advances and unclear transfers to the field offices
• Posting of field advance settlement documents on weekly base, PM able to see their spending on time
• Posting of Hawassa cash register documents on daily base

Admin support of the office and the projects

• To make sure that taxes from the field office are prepared on monthly bases and paid on time
• issue the contribution of staff’s PE/PF prepared on monthly bases
• support financial and project staff with minor tasks and request on regular bases
• To check the correctness of scanned document from the field and from Hawassa cashier upload in ELO
• support Logistic/procurement unit by facilitating payments
• Provide training when required to field cashiers and colleagues within department
• Performs any other related duties as assigned by supervisors

Supervisory and support responsibility / support for Hawassa cashier:

• Supervise, Support and oversight of the Cashiers in the field office
• Supervision of adherence to the Ethiopian laws and regulations as well as organization’s rules & regulations. Timely reporting of any irregularities to Supervisor
• Providing guidance and support to the Hawassa cashier
• Posting the cash documents in Navision / supervising the posting (depending on the seniority of the cashier, always to be at least entered and prepared for posting by the cashier)
• Ensuring that the posted data are complete and correct and all documents are properly archived in ELO
• Ensuring that PIN procedures are in place and followed, incl. regular cash count
• Performs any other related duties as assigned by supervisors.

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• Per diems for working and Accommodation outside of the duty office depending on the location
• Transport Allowance
• Bank loan facilities
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Pension contribution of 11% from PIN
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Tea and coffee provided in the workplace
• Affordable hot meals available at the office canteen
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other

• Bachelor Degree in Accounting and financial management
• Minimum of 2 years of relevant work experience in the sector with handling of cash
• NGO experience highly advantageous
• Good command of MS Package (Word, Excel, Power Point and Outlook)
• spoken & written knowledge of Amharic & English
• willingness to learn and develop his/her skills further
• Has very good knowledge on cash book
• 3 strong references will be crosschecked