Duty station: Assosa with with frequent field trip

No of Position: 01

Employment type: Regular

Contract Duration: one year

Line of responsibility: The Accountant/Cashier  is directly responsible to the project coordinator with overall supervision of the CISP Accounting and Finance Head

Project: Humanitarian Development/Peace Nexus in the Refugee and Host Community of Benishangul  Gumuz Regional State” (HUDEPE Benishangull Gumuz)

Organizational Context and Scope

The Comitato Internazionale per lo Sviluppo dei Popoli (CISP) (International Committee for the Development of People) is a NGO established in 1983 in Rome, Italy and currently operating in 30 countries in various parts of the world. CISP has been operating in Ethiopia since 1986 through relief, rehabilitation and development projects. In collaboration with various local partners CISP is actively implementing projects in Ethiopia in the area of humanitarian assistance, agriculture, food security, livelihood, DRR, WASH, education, Youth and Women Development and other social development projects.

CISP in partnership with CESVI and CBM is implementing a project entitled “Humanitarian Development/Peace Nexus in Refugees and Host Community of Benishangul Gumuz Regional State. The aim of the project is to Strenth the Ability of Refugees of South Sudanese as well as host populations in the Benishangul Gumuz Regopm to Respond to Natural and Migration shocks.

Roles and Responsibilities:

Financial Task

• Prepare and process all the financial data of the project office and ensure entries are accurately documented.
•  Ensure the monthly financial closure of accounts are done timely and ensure hardcopies and electronic copies of financial reports are submitted to the CISP Assosa Project Coordinator.
• Provide support to Coordinator throughout the project cycle to ensure compliance with CISP’s policies and procedures and any donor-specific requirements.
• Assist the Coordinator in maintaining appropriate internal controls, control cash.
• Propose cash flows according to administrative activities/costs in the project office and ensure daily control of funds disbursed.
• Prepare staff payroll and ensure salaries are correctly allocated to project staffs. Ensure payroll is reviewed and approved by the Coordinator as a bank signatory before bank transfers are done to the respective staff accounts.
• Make suggestions for procedural improvements in the relevant area of finance.
• Assist in preparing annual budget for the project office, monitor budget control and analyses variances between budget and actual expenditures.
• Assist with checking of invoices and ascertain that the equipment, supplies or services they refer to are duly received or provided;
• Preparation of monthly financial statements;
• Processing of operations / accounting returns for the project office.
• Prepare settlement of travel authorizations/perdiems and ensure that calculations in expense claims conform to CISP’s rules and regulations.
• Prepare of financial reports in accordance with the regulations of CISP and established procedures for the project office.
• Check and ensure that expenditures are requested in accordance with the predefined rules and regulations.
• Prepare appropriate receipt vouchers for the expenditures and insert these expenditures in the accountancy (Prima Nota).
• Follow up cheque payments and collect receipts and other supporting documents.
• Prepare payment vouchers as per authorized supporting documents.
• Give proper codes for payments.
• Prepare payrolls and the payment of the staff monthly salary on time.
• Prepare monthly Cash Disbursement Reports of the project.
• Collect cash and bank payments made by CISP Addis Ababa Office.
• Preparation of budget remittance request according to expenditures planned for the next month and at the beginning of every quarter.
• Keep records for medical refunds to CISP Assosa staff.
• Keep the custody of petty cash and receivable documents properly.
• Make monthly cash counts with the Area Program Coordinator.
• Review financial statements, budget versus actual expenditures and keep the CISP Assosa Project Coordinator informed.
• Preparation of quarterly report (administration and financial part) as per HUDEPE project format.
• Facilitate inventory taking at the end of each fiscal year.

Administrative Task

• Ensure the daily e-mail checking and downloading of documents and their delivering;
• Receive and transmit local and international telephone calls, electric mails and faxes;
• Establish up-to-date filing and record keeping systems according to the CISP’s guide-lines, and file all documents in relevant folders;
• File and take care of all documents that should be kept in office; especially, keep confidential documents in safe place;
• Provide typing and clerical services as assigned (draft letters, Memos and related);
• Take and arrange appointment for branch Senior Staff;
• Responsible for handling and running of the office furniture’s and equipment’s;
• Perform similar duties when requested.
• Perform other duties as assigned by the Area Program Coordinator.

The successful candidate is expected to demonstrate the following technical and behavioral competencies:

Responsibilities & Accountabilities.

• Willing to Accept and give constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets different work deadlines, quality requirements when doing authoring activities.
• Should be strict on doing own work and open for correction.
• Takes responsibility for meeting commitments and for any shortcomings
• Should be open for continuous .
• Demonstrates interest in improving relevant skills and for skills acquired at other functional areas.
• Actively shares relevant information related to his profession.
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and styles to the intended audience during training sessions.
• Listens effectively and communicates clearly,
• Creativity and Initiative
• Should actively develop new ways of improving program or services under his/her responsibilities.
• Planning and Organizing
• prioritize activities and assignments for self engagements.
• Organizes the work documents to allow for planned and unplanned handovers
• Identifies risks and opportunities for making contingency plans.
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for planned  works.

Professionalism

• Identifies issues, opportunities, and risks for appropriate measuresto be taken on due time.
• Treats all colleagues with respect and dignity
• Works effectively with people especially  in the project target area in relation to their cultural context
• Knowledgeable to promotes CISP’s core mandate.

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Seeks input and feedback from others
• Actively supports and implements final group decisions
• Committed to responsibility sharing in all team’s works

Minimum Qualifications:

• BA/Diploma in accounting, finance or related field.
• For BA 3 Year work experience in International NGO and more than 5 Year work experience in Government office
• For Diploma 5 years work experience in international NGO and more than 5 year in Government

EXPERIENCE

•  For BA 3 Year work experience in International NGO related to the Finance and Administrative
• For Diploma 5 years work experience in international NGO related to the Finance and Administrative
• Excellent command of written and spoken English, knowledge of Amharic
• An applicant should be a resident and a person from the surrounding areas Assosa.

Desirable:

• Experience of managing donor (s) funded projects; NGO experience and Knowledge of local language (culture and context). 

Desired Experience & Qualifications 

• Ability to communicate effectively;
• Ability to do all essential accounting functions;
• Ability to handle additional tasks assigned;
• Posses’ personal qualities like willingness, honesty and integrity etc.;
• Open and easily approachable;

Should manifest adequate knowledge in performing IT related works like, doing Microsoft Word, Excel, Adobe Acrobat; and related software including e-mail management systems.