Accountant
Location: Addis Ababa
Organization: Management Sciences for Health (MSH)
Job Description
Background
Management Sciences for Health (MSH) is a global health nonprofit that envisions a world where everyone, everywhere, has the opportunity for a healthy life, by working shoulder-to-shoulder with countries and communities to save lives and improve the health of the world’s poorest and most vulnerable people by building strong, resilient, sustainable health systems.
MSH collaborates with local partners, from Ministries to communities, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.
Supply Chain Services Activity is a five-year DoS-funded project implemented by MSH and its international and local partners to enhance systems in Ethiopia in an effort to develop a more mature and sustainable supply chains that ensure access to and promote the rational use of quality assured, safe, effective medicine by effectively managing the supply chain services at all levels of the health system.
Main Purpose of the job
The accountant is responsible for the overall financial support including field support during trainings/workshops by ensuring all financial transactions follow MSH financial policies and procedures and donor regulations.
S/he will ensure financial documents submitted for review are complete, applicable taxes are deducted for financial transaction settlement, compiles payment sheet details during training for urgent financial settlement and follows up on timely settlement of taxes. S/he will also support the finance unit during audit process.
Specific Responsibilities
Support Country Finance Management
- Make sure that all financial documents (JVs, PVs, and Deposit vouchers) and any related documents are reviewed and shared with the finance coordinator for proper filing.
- Ensure all submitted MSH and sub-contractor financial documents are complete and accurate and process cover payment documentation for approvals.
Payment Processing
- Ensure all financial documents are properly sequenced, have the applicable payment details attached for supervisors review and approvals.
- Ensure all financial documents have the required supporting documentation and all supporting documents are clear and original.
- Ensure receipts attached with payment documents are legally acceptable and have attachments as required.
- Ensure timely settlement of outstanding work and staff advances including sub-contractor staff advances.
- Support with the review of subcontract invoices and consultant invoices.
Training Support
- Support during trainings/workshops for registration/attendance sheet recording and support with perdiem settlement preparation.
- Ensure applicable documentations are collected for urgent settlement.
Auditing
- Support with audit process and organizing documents for audit and compliance review.
- Assist in the preparation of smooth conduct of internal and external audits.
QUALIFICATIONS
Education
Required: Bachelor’s degree in accounting, Finance, Business management, or related field from a recognized university.
Experience
- A minimum of three to five years of experience in finance and accounting or related fields an international organization.
- Previous experience in USG-funded projects of similar nature, and good knowledge of USG rules and regulations.
- Experience in working and reviewing partners and sub-contractors/grant documents is an advantage.
Knowledge and Skills
- Oversee the overall financial activities of the project and ensure that activities comply with MSH Policies and procedures and with USG donor rules and regulations and statutory obligations including contractual requirements.
- Prepare payment vouches, cash receipts vouchers, and journal vouchers in accordance with MSH policies and procedures.
- Ensure all transactions have the necessary approvals, are accurately coded and charged to the right expenditure type, with appropriate documentation, and recorded into the QuickBooks database.
- Laise with central level technical advisors and regional managers for timely preparation and submission of monthly fund requests.
- Follow the timely settlement of outstanding work and staff advances and prepare an aging analysis report to be submitted to the MSH home office monthly.
- Prepare check payments, bank transfers, and bank letters in the name of the authorized payees/vendors as necessary.
- Review petty cash payments and replenishment requests to ensure they are in line with MSH Ethiopia’s petty cash policies.
- Prepare monthly payroll benefits, process timely payments based on MSH and donor applicable procedures.
- Responsible for workshop/training or similar event registration and attendance sheet follow up, compilation of payment sheet for urgent settlement by collecting accurate bank data and supporting documentation.
- Assist in the preparation of provident fund and government payables (withholding tax, income tax, pension) and make sure such payables are paid to the applicable authority office in time.
- Compile and process monthly VAT claims for a refund from the DoS as applicable.
- Assist in the preparation and smooth conduct of internal and external audit.
Competencies
- Good personal relationship, ability to work independently, able to take initiatives, able to meet deadlines with attention to details, able to work on QuickBooks, Microsoft Word, Microsoft Excel and Outlook.
Physical and Travel Demands
Physical Demands: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to navigate an office environment and pick up materials.
Travel: Willing to travel to facilitate training payments and support regional offices as required.
MSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
