Access Officer

JOB RESPONSIBILITY

•  Responsible for ensuring the technical supervision and mentorship of HR Officers across all office.

• Develop good professional relationships with relevant authorities, community leaders, project communities and stakeholders.
• Ensure that Medical Teams has a wide network of security contacts and sources of information for triangulation and maintain these relationships.
• Maintain an up-to-date understanding of government requirements and processes for travel and project implementation.
• Administer and coordinate access, registration, or movement permission requests as needed. Ensure staff have necessary letters for movements and that these are renewed on time.
• Promote positive perceptions of Medical Teams’ work by highlighting the value, standards and result of Medical Teams work when liaison with external stakeholder.

• Build positive working relationships with sector-related personnel of other NGOs/UN.
• Attend relevant inter-agency security coordination meetings.

• Conduct desktop and on-ground Risk Assessments for all new locations, helping to evaluate risks to staff, beneficiaries or Medical Teams assets.
• Assess all potential facilities as it relates to safety and security, making recommendations on safety of location and security additions needed.
• Identify, map and assess all program sites prior to use and when needed, manage security at site.
• Ensure and regularly reassess that vehicles, facilities and equipment are compliant with Medical Teams’ standards. Advise and where necessary implement improvements.
• Co-ordinate with program staff in implementation of project plans and how these relate to security.

• Uphold the Field Operations Safety and Security Policy.
• Make recommendations on SOPs, protocols and practices to reduce staff risk and vulnerability.
• Regularly review the safety and security SOPs (on offices, accommodation, warehouses and the personal security of staff etc). Ensure revised Safety and Security Instructions, policies and procedures are approved, publicised and implemented across the team.
• Ensure that contingency plans for Crisis Management, Evacuation, Relocation, Hibernation, and Medical Evacuation are in place, disseminated and adopted amongst staff, including regular simulations.
• Ensure that security procedures are understood and respected at all times and support the Head of Base in taking the right steps in case of non-compliance to rectify the situation.

• Research and analyse security dynamics in project areas from a variety of local and national sources in order to produce weekly access and security updates.
• Lead regular and ad hoc security meetings/briefings.
• Maintain a clear centralized filing system of access and security-related documents.
• Systematically map all incidents and provide timely analysis to identify emerging trends and inform future security management.
• Lead on movement tracking, ensuring staff are checking in and information is recorded.
• Ensure all new staff have thorough briefing on SOPs and areas of operation, and existing staff have refresher briefing on new incidents before travel.
• Ensure learning from reviews, evaluations and audits are understood and disseminated to field and senior managers.

• Scenario plan most likely incidents and ensure Medical Teams is ready to respond.
• Security focal point for incidents and coordination of response as directed by the Head of Base.
• Draft all incident reports in a timely manner and submit to the Country Leader.

• Assist in defining training needs, lead training according to the Medical Teams Safety and Security Training Manual, and identifying external trainers as needed.
• Provide regular training and scenario drills for all international and national staff on issues such as personal security, compound security management, defensive driving, communications procedures, contingency drills.

TEAM MANAGEMENT 

• Line management of the guards, ensuring that they have everything they need to fulfil their role and perform well.

EDUCATION, LICENSES, & CERTIFICATION                                                                                       

•  Bachelor’s Degree in security management, Political/Social Science, Military Studies, Management, Law Enforcement or a relevant field. Desirable
• Completed Personal Security or Risk Management Training
• Completed First Aid Training
• Valid driving license.

EXPERIENCE                                    

• Previous experience in a similar role
• Experience liaising with government authorities
• Experience of gaining access/project permissions OR experience in a relevant government department
• Understanding of the regional security context
• Experience in insecure contexts
• Experience working in a humanitarian context
• Experience in conducting security risk assessments
• Experience in gathering and analyzing security information and recommending appropriate actions

Desirable:-

• Experience in civilian-military coordination
• Experience in delivering security training
• Experience handling security incidents
• Experience of management / supervisory responsibilities.
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KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• In-depth knowledge of the local security context
• In-depth knowledge of Ethiopian laws and local customs
• In-depth knowledge of local government systems and key stakeholders
• Knowledge of humanitarian operations; knowledge of emergency operations is an added advantage

SKILLS/ABILITIES

• Knowledge of current government procedures applicable to INGOs working on humanitarian responses
• Report writing & presentation skills
• Good administration skills
• Excellent Training skills
• Excellent organizational abilities

PERSONAL QUALTIES 

• Humanitarian motivation
• Emotionally and spiritually mature
• Team player – practical, desire to support the field teams.
• Willingness to pitch in and get the job done
• Understanding and sensitivity to cross cultural issues
• Flexible and adaptable to ever changing environments
• Ability to remain calm under pressure
• Able to build new relationships and gain people’s trust quickly
• Integrity in representing Medical Teams
• Willing to travel to insecure environments