Terms of Reference (TOR) for Transcription and Translation (Testimonial Videos – Employer Branding)

Overall Objective

To ensure the testimonial videos from our Employer Branding initiatives are accessible to a broader audience, including international stakeholders and the general public, by providing accurate and professional English transcription and translation for subtitle inclusion.

The Specific Objectives include:

• To transcribe the existing testimonial video content in Amharic into text format.
• To accurately translate the transcriptions into English, ensuring the meaning, tone, and context remain intact.
• To deliver a text file of the English transcription and translation to facilitate seamless subtitle integration by our Communications team.

Scope of work

• The testimonial video is approximately 30 minutes long.
• Content is in Amharic, requiring transcription and translation into English.
• The deliverable is a complete, consistent text file in English.
• Accurate Documentation: A professionally transcribed and translated text file in English that reflects the content of the testimonial videos in Amharic.
• Consistency Across Languages: Unified and coherent messaging in English that aligns with the tone and meaning of the original Amharic content.
• Enhanced Accessibility: An English version of the testimonial video text that enables the addition of subtitles for broader reach among international stakeholders and the general public.
• Ready-to-Use File: A text file prepared and delivered within the agreed timeframe, suitable for immediate use in subtitle integration.

Responsibilities

SOS CVE

• Provide the testimonial video to be transcribed and translated
• Offer guidance on specific terminologies and context to ensure accuracy.
• Review and approve draft transcriptions and translations before final delivery.
• Ensure timely feedback and communication with the service provider.

Transcriber and Translator:

• Accurately transcribe the testimonial video content from Amharic into text format and translate the transcriptions into clear and grammatically and contextually correct English, maintaining the tone and meaning.
• Deliver the final English transcription and translation in a text file format within the agreed timeline.
• Maintain confidentiality and professionalism throughout the project.

Intellectual Property

All outputs produced in this action shall remain the property of SOS CVE who shall have exclusive rights over their use.

Financial Arrangements

The total budget for the assignment will be paid with the following payment arrangements

• 30% – while agreement signed
• 70% – Upon the delivery of the final text file as per polishing with the feedback

Technical and Financial Proposal

• The technical proposal shall outline previous experience of the transcriber and translator and the methodology of the work.
• The financial proposal shall include the details of every expense.
• Financial and Technical proposals shall be prepared and sealed in a separate envelope, then these two proposals shall be sealed in a single envelope.

• At least 2 years’ relevant experience in transcribing and translating of documentaries such as best practice videos in the development/NGO sector
• Competent and skilled staff or team members in both local languages as well as professional.
• Legally registered & licensed in all aspects of the Ethiopian government requirement.