Finance & Admin Officer

Professional Alliance for Development (PADet) is an indigenous, not-for-profit, nongovernmental development and humanitarian organization established in 1998. It has been serving disadvantaged and marginalized segments of the community, especially youth, women, and children in the areas of Reproductive Health, HIV/AIDs Prevention & Care, Child Protection & Development, Gender Equality and Women Empowerment and Livelihood & Food Security for the last 26 years.

Project Background

Professional Alliance for Development (PADet) invites qualified, committed, and competent applicants to apply for positions under the HIV/AIDS Project targeting high-risk and vulnerable populations in the North Wollo Cluster. The project is supported by the United States Department of State (USDOS) and aims to strengthen HIV prevention, testing and referral services, linkage to care and treatment, community engagement, and other relevant HIV/AIDS interventions in the designated implementation areas.

The North Wollo Cluster Office coordinates and oversees project activities across 14 (SNUs), working closely with relevant government offices, health facilities, community structures, and other stakeholders to ensure effective implementation and quality service delivery.

PADet is putting the following advert to recruit qualified and competent candidates for the following job opportunities supporting implementation of the HIV/AIDS Prevention and Support Project for High-Risk and Vulnerable Populations project.

Grade level:                            VII

Location:                                Woldiya

Report to :                              Project Coordinator

Duration of employment: 5months with possibility of extension based on performance and availability of budget

Number of staff required: 1

Job Summary:

The Job holder will oversee overall financial  & Admin compliance and report to the donor from Project start to closure. He/she will handle the financial compliance, budget control, and reporting to the PAdet head office during the project implementation, and the 100% is based on the expected level of involvement during the project implementation at the coordination office.

Key Responsibilities:

• Ensure that all payments to and by the organization are effected in accordance with PADet and donor guidelines,
• Ensure effective maintenance of PADet’s HR, and administrative policies and procedures at assigned project areas
• Supervise drivers, guards, Cleaner and storekeeper assigned at project office level
• Maintain proper accounting system and books of accounts,
• Conduct budget monitoring and proper utilization of funds at field project sites in well well-organized and planned manner.
• Ensure that PADet policies, procedures and guidelines relating to personnel and administrative matters are adhered by all staffs at field offices.
•  Prepare periodic financial reports and timely submit to Head office
• Assist in the preparation of year-end account statements for annual audit,
• Check all disbursements for the assigned project are affected as per the organization and donor requirements.
• Check all collections made by the organization’s cash receipt slip and ensure that it is deposited into the project’s bank account timely.
• Prepares monthly payroll for staff assigned to the projects and other payroll-related tasks,
• Prepare all payments of payables and make sure they are disbursed timely
• Incorporate field expenses on the respective project budget versus expenditure analysis and submit to the project coordinator
• Prepare timely bank reconciliation for the assigned project
• Participate on project budget preparation and modification
• Make sure all comments from the donor and auditors are fully addressed
• Give information about fixed assets to project procurement, admi & logistic officer in order to incorporate in the organization’s fixed asset register at project level

• BA in Accounting or business management with 4 years of relevant experience, preferably in the NGO context
• Computer proficiency using Microsoft Word and Excel and Financial Accounting software like Peachtree;
• Good report writing and communication skills
• Good interpersonal skills

Personal Competency:

• Conscious of government and PADet policies,
• Awareness of donors’ funding interests and their policies,
• Commitment to PADet, and donors’ financial policies
• Ability to withstand pressure,
• Ability to make logical and timely decisions,
• Adhere to the ethical standards the position requires