Finance and Admin. Manager | Bahir Dar

Floresta Ethiopia is non- governmental local organization (Local NGO), whose mission is to reverse poverty and deforestation by transforming the lives of rural poor. Floresta Ethiopia would like to invite competent candidates who fulfill the requiremenst indicated below

General information

• Job title:                              Finance and Admin. Manager
• Reports to:                           Executive Director
• Salary:                                  Negotiable
• Duty Station:                        Bahir Dar Head Office
• Required:                             1(one)
• Sex:                                     Female/Male
• Job status:                          Contract

General Function

The finance & Admin. manager is a highly visible leadership and management position that reports to the executive director. The position will manage all aspects of the organization’s day-to-day financial, administrative activities, plans, and activities, including implementation and development. Provide leadership, strategic direction, monitoring, and evaluation of all aspects of the finance, accounting & administrative activities.

Duties and Responsibilities

2.1. Financial Planning and Reporting

• Directs, manages, supervises, follow-up and advise on annual budget planning of administrative aspects of the organization
• support and coordinate with departments and staff for alignment of budget planning
• requirements of the donor’s templates & standards of each specified requirement
• Manage all financial reporting requirements of the project signatories’ periodically using the appropriate templates and required level of quality
• Directs, manages, supervises and advise for for ensure organizational effectiveness through development and implementation of organizational strategy, policies and practices of financial planning and managment.

2.2. Financial Transaction Management

• Manages, supervises and follow-up in the process of creating and updating spreadsheets of daily transactions
• Manages, supervises and follow-up for timely and effective handling of accounts receivable and payables
• Coach, assist and supporting the subordibates working in financial aspects of the organization
• Directs, manages, supervises and advise for ensuring organizational effectiveness through development and implementation of organizational strategy, policies and practices of financial transaction managemnt.
• Manages, supervises and follow-up for keeping records of invoices and tax payments
• Identify account discrepancies if any for addressing effectively, timely and per the established manuals and stanfdards of the organization
• Review and certify payroll documents for approval request of the country director.
• Process, review, analyze, certify and update on financial activities (e.g. liquidity and cash flow performances)
• Prepar and submit quarterly forecasts and cash flow projections with SMT
• Help and orient to encourage all staff to take more responsibility over the financial aspects of the program that they are doing and the overhead costs that they are incurring.
• Offer professional judgment on financial matters and advising on ways of improving business performance and system strengthening at organization level
• Review and certify all financial commitments and payment requests to ensure compliance with
• Floresta Ethiopia policies & procedures and legal requirements.
• Assist the program director, MEL & Commication Specialist, Program Assistant and department heads when they need support.
• Performs other duties and responsibilities of the work unit as assigned by the executive Director and as delegated staff.

 2.3. Human Resource Management

• Directs, manages and supervises the development and implementation of HR issues such as assessment of human resource requirements/ staffing, manpower planning & development, managing employment contracts, on-baording for new recruits, etc.
• Directs, manages, supervises and follow-up periodic performance appraisals of staff both at Head office and Field office levels
• Directs, manages, and advise for the revision and improvement of the organization’s HR policies as required.
• Coach, assist and support subordinates working in HR aspects of the organization.
• Directs, manages, supervises and advise human resource capacity development and staff training planning, facilitation and evaluation processes.
• Directs, manages, and supervises, follow-up and advice on disciplinary and related performance gaps if any.

2.4. Procurement, Logistic and Other Operational Tasks

• Directs, manages, supervises, follow-up and advise for development and implementation of a comprehensive annual procurement plan at organization level
• Directs, manages, supervises, follow-up and advice on purchasing aspects of supplies to be affected per required quality, quantity, time, relevance, resource savings and stewardship in particular and in alignment with the organization policies/guidelines and the legal requirements in general
• Support and coordinate with other departments and staff of the organization so that all purchases would fulfill their needs effectively and efficeinetly within established standards and manuals.
• Coach, Assist and support subordinates working in procurement and logistic aspects of the organization
• Directs, manages, supervises and advise for ensuring organizational effectiveness through development and implementation of organizational strategy, policies and practices of procurement and logistic.

2.5. Donor Contact and Communication

• Manage all financial reporting requirements of the donor periodically and / or as per any requests of the donor using the appropriate templates and quality, either in a specific financial /accounting –based software and / or any other MS packages
• Manage and process reimbursements by applying standard reimbursement request using templates and standandars of donor
• Make suggestions for improvements to PWP’s financial systems as deemed relevant and necessary to the program context
• Perform any other activites as deemed necessary

Educational Qualification and Experience

•  BA/MA in Accounting, Accounting and Finance, Economics, Management, Business Administration, Financial Management, and Related Fields. BA/ MA with 10/ 8 years of related work experience, respectively.

Additional Requirements for Skills

• Hands-on experience with accounting software.
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Have quick book software experience
• A Good understanding of bookkeeping procedures
• Time-management and organization skills
• Confidentiality
• Female candidates encourage to apply