Junior Desk Expert II (2 Positions)

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Junior Desk Expert II position who meet the following requirements.

Required number:         Two

Reports to:                     Head, Election Operation Department

Duty station:                  NEBE Head Quarter, Addis Ababa

Duration:                        Permanent

Salary:                             As per the organization salary scale

Job Summary

• The Junior Desk Expert manages PW, Constituency officer and zonal coordinator data, coordinates desk resources, and collaborates with other departments and desks.
• In collaboration with regional coordinator follow the status of polling stations, constituency officers and manage them
• Participate in result count and tabulation and verifying result
• Prepare PW and constituency officer contract
• Ready PW, COS officer and zonal officer payment

Duties and responsibilities

• Recruits’ constituency officers and polling station workers.
• Collects information of potential voters living in IDPs, pastoral areas, higher education institutions and defense camps.
• Collects information to organize polling stations with a convenient and reasonable number of voters for the stakeholders.
• Organizes information and documents from regional offices, zones, constituencies and polling stations and forwards them to the immediate supervisor.
• Follow up and prepare a periodic report of registered voters of at each polling station
• Follow up and report on the timely delivery of election documents and materials;
• Monitors whether the registration of candidates, voter registration and voting process is going on according to the law.
• Organizes and maintains information such as employment contract, bank copy book, ID required for the payment of election officials in cooperation with the regional branch office.
• Assist in coordinating logistics, resources, and personnel to ensure the smooth execution of all electoral activities.
• Monitors the organization of electoral region and polling station offices according to the law and schedule.
• Collecting information to organize polling stations and voter according to population.
• Monitors whether the election officials have completed and received election training, opened offices and started work and the distribution of election documents and materials status.
• Collaborate in the development of training materials for polling station staff and facilitate the overall training program.
• Follows up complaints raised during voter and candidate registration and submits report to the nearest officer.
• According to the election law, prepares a detailed plan for the disposal of election documents that are six months old and submits them to the nearest officer.
• Prepares the payroll for constituency officers and poll workers.
• Monitors and resolves complaints related to payment.
• Foster teamwork and a positive work environment.
• Support the Regional field operation coordinator in ensuring seamless coordination and implementation of operational activities.
• Uphold ethical principles, including impartiality, transparency, and neutrality, in all election and referendum-related activities.
• Participate in the overall verification process of election results.

Processes to manage and/or control           

• Manage the complex payroll of poll workers and constituency officers.
• Prepare and manage the complex polling station structures under the region.
• Assist the regional field operation coordinator in executing various tasks.
• Perform other duties as assigned by your line manager.