Procurement Assistant (OSSD) -5 Positions

Organization Information

Reports to: Procurement Officer
Directorate/Department/Organ: Operations Support Services
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 5
Contract Type: ALD

Purpose of Job

To provide operational support for the implementation of procurement activities in the unit.

Main Functions

•    Provides timely administrative and operational support;
•    Participates in the planning of the activities of the unit;
•    Prepares operational work schedules and follow up implementation;
•    Coordinates and/or engages in technical assistance and/or logistical work;
•    Participates in the creation, improvement and maintenance of operational processes and systems;
•    Prepares office communication and draft reports;
•    Handles communication at operational level and provide update;
•    Participates in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc;

Specific Responsibilities

•    Coordinates procurement activities from planning to contract award.
•    Develops, executes, and administers simple procurements for diverse works, goods and services in accordance with AU Regulations and internally accepted standards and procedures.
•    Provides advice and guidance on issues relating to institutional procurement.
•    Ensures the effective exchange of information between the Division and relevant stakeholders.
•    Prepares and obtains quotations and samples for goods, works and services.
•    Prepares and finalizes purchase orders, memos, evaluation reports and other relevant procurement documents;
•    Providing guidance to Business Units on procurement activities, as well as oversight. Support Business Units in creating departmental procurement plans and estimates.
•    Ensures timely implementation of procurement activities, in accordance with project schedules.
•    Undertakes regular survey of new Suppliers, products and prices in the local market.
•    Tracks orders to ensure prompt delivery.
•    Produces periodic statements on purchases such as monthly status of purchase orders.
•    Initiates action on clearance of imported items for the Commission.
•    Providing technical and policy advice on all aspects of procurement to stakeholders;
•    Prepares and presents procurement cases to the relevant authorities for approval.
•    Assists in preparing and distributing invitations to tender and in managing/conducting all aspects of the bidding proposal and evaluation process;
•    Reviews invoices to determine compliance with purchase orders and receipt of goods/services. Process payments.
•    Prepares drafts for assigned contracts for review by Procurement Officer (s)
•    Performs other related duties and responsibilities assigned by the supervisor.

Academic Requirements and Relevant Experience

•    Diploma in Procurement/Purchasing, Supply Management, Logistics Management, Business Administration/Management or a related field with a minimum of three (3) years of relevant work experience in Government, international organizations, or large public or private sector organizations;

OR
•    Bachelor’s Degree in Procurement/Purchasing, Supply Management, Logistics Management, Business Administration/Management or a related field with a minimum of two (2) years of relevant work experience.
•    A professional certification and membership in a relevant procurement professional body will be an added advantage.
•    Experience in web-based management/ERP systems such as SAP is required.

Required Skills

•    Planning and organizational skills
•    Interpersonal skills
•    Report on writing and presentation skills
•    Communication skills
•    Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic Kiswahili and Spanish) and fluency in another AU language(s) is an added advantage

Core Competencies

• Teamwork and Collaboration
• Accountability awareness and Compliance
• ..Learning Orientation
• Communicating Clearly

Functional Competencies

• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness

TENURE OF APPOINTMENT:

The appointment will be made under an Appointment of Limited Duration contract for an initial period of eleven months renewable twice. The first three months shall be considered as a probationary period and renewal will be subject to satisfactory performance and achievement of deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of 22,656.97 US$  for locally recruited staff of the Commission and 55,174.63 US$ for Internationnally recruited staff of the Commission.

APPLICATION INFORMATION

Applications must be submitted no later than September 14, 2026  11h59 p.m. EAT

-Only candidates who meet all job requirements and are selected for interviews will be contacted.

-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor’s degrees (Bac+3), Master’s degrees (Bac+5) and any relevant certificate in line with the area of expertise.

-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.

-Candidates from least represented and underrepresented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.

Least represented countries: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Gambia, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe, Seychelles, and Somalia.

Under represented countries: Congo, Mozambique, South Africa, Sudan and Tunisia.