The Deputy Finance Manager is responsible for overseeing the end-to-end finance operations, financial planning and analysis, donor and partner management, establishing procedures and enforcing controls, preparing financial reports, and maintaining the financial health of the organization.
MAIN ROLES & RESPONSIBILITIES:
Ensure the efficient and effective operation and maintenance of the organization’s day-to-day financial and accounting operations, as well as regular reports (weekly, monthly, quarterly, annual, and year-end).
Ensure the budgets and budgetary revisions are prepared in adherence with the relevant budget cycle.
Track budget submission timelines from budget holders and conduct initial technical reviews to ensure proposed activities align with financial targets.
Generate and update revised budget codes in line with approved budget adjustments.
Maintain up-to-date physical and electronic filing systems for all budget classifications and documentation.
Prepare draft financial reports and statement packages for final review and approval by the finance manager.
Support the Finance Manager in gathering documentation and responding to routine queries from the head office regarding financial reports.
Apply feedback corrections to post-review financial reports and update documentation across paper and electronic archives.
Serve as primary liaison for external auditors, coordinating data requests and supporting the end-to-end system audit process under managerial guidance.
Coordinate and execute quarterly joint management account reviews with budget holders, flagging key variances for the manager.
Perform primary reviews of daily transactions processed by accounts, cashiers, and finance team staff to ensure policy compliance.
Assist with day-to-day working capital monitoring and draft routine cash flow forecasting models
Identify operational delivery risks, propose practical mitigation steps, and maintain proactive communication with internal stakeholders.
Assist with monthly reconciliations across balance sheet accounts to ensure accurate ledger data for period-end closures.
Track adherence to donor directives, policies, and circulars throughout the grant lifecycle, helping supply compliance guidelines to project teams.
Support budget eligibility checks against donor requirements during proposal development and budget drafting.
Attend joint periodic reviews of donor agreements alongside budget holders to record and track reporting obligations.
Help maintain and update the master reporting schedule under the direct supervision of the finance manager to keep annual and grant deadlines on track.
Gather data and draft initial donor financial reports for review, adjustment, and submission by the finance manager.
Attend proposal development and budget design meetings on behalf of or alongside the finance manager to take notes and provide administrative support.
Identify operational delivery risks, flag them to the finance manager, and assist in implementing mitigation steps and internal communication.
Organize and maintain paper and electronic records for all donor reports, grant agreements, and budget documentation for quick retrieval
Minimum educational qualification and experience required:
Master’s degree in accounting, finance, or related Field
Minimum six (6) years of experience in a similar role, with a preference of three (3) years with a conservation or nonprofit organization in the same position.
Previous experience with any donor-funded programs or external audits:
Results-oriented and focused, with the ability to follow guidelines and controls required of the position;
Expert knowledge in budgeting, financial analysis and MS Excel;
Proficiency with accounting software;
Demonstrated team player with effective cross-cultural interpersonal skills;
High level of integrity and impeccable record in previous accounting positions.
Excellent organizational, analytical, oral, and written communication skills in English. French will be an advantage;
Strong capacity to manage time and competing priorities;
