Project Logistics, Administration & Finance Officer

Introduction:

Positive Action for Development (PAD) is an indigenous, non-governmental, non-profit, secular, and legally registered Ethiopian Civil Society Organization (Registration No. 2330). PAD is committed to promoting a just, compassionate, and inclusive society where all people can thrive. Guided by the values of optimism, integrity, kindness, excellence, and impactful action, PAD works to provide effective humanitarian and development support to communities in need.

PAD is currently seeking qualified and motivated individuals for the following position(s)

Position Details:

• Position: Project Logistics, Administration & Finance Officer
• Number required: 1 (one) at Waghimira Zones of the Amhara Regional State.
• Duty Station: Wag Hamra Zone, in Sekota town, with regular field travel required
• Language: Proficiency in English and the local language(s) of the region is required.
• Employment Type: Contractual, project-based position subject to project funding and duration

Job Summary:

The Finance and Admin Logistics Officer (LAF) will be responsible for all head office financial, procurement, property administration, and Human Resources activities within the organization, and for providing technical support to co-workers under the Junior Finance & Administration Officer in all such matters. This includes supervising cashier, handling all financial and procurement transactions, verifying, consolidating and assist preparing financial reports, assist prepare monthly branch officer budget and cash request, ensuring that sufficient cash is available to cover programmatic activities of the branch office, assist familiarize the branch office staffs in implementing Human Resources Policies and Procedures, assist recording and posting of financial data; assist maintaining and controlling inventory movements, vehicles, and all other fixed assets management and keeping up-to-date pertinent records of the organization books of accounts. Additionally, the position requires frequent travel.

Specific Roles and Responsibilities

Financial Management:

• Ensure that checkbooks are properly kept in safe custody.
• Effects payment of cheques against receipts/invoices and proper signature of the recipient
• Ensures valid cash receipts/invoices are delivered to finance for all cheques issued to Payees.
• Prepare and effect training and workshop participants’ payment with due consideration to deductions (taxes, advance….).
• Checks all petty cash payments
• Keeps up to date and orderly controlling records of receipts
• Participate in the annual physical count of inventories and fixed assets
• Sequentially arranges, files and labels financial records in a professional and easily retrievable manner
• Ensure that all financial and procurement transactions are conducted per PAD’s financial policies and procedures and procurement regulations as well as following donor compliance requirements
• Ensure that the proper implementation of internal control system and financial policy of the organization.
• Undertakes any other related duties that may be assigned to him/her.
• Financial System Development
• Identify internal control weaknesses and assist in developing policies, systems, and procedures to address such weaknesses
• Assist all staff in understanding the organization’s financial policies, procedures, systems, and applications.
• Assist in the development of good financial management systems and procedures, in line with best practices

Financial Reporting

• Review and analyse financial statements and all other required reports for the statutory and project audit purposes
• Facilitate with team year-end financial statements for external audit purposes
• Review monthly grant income charged to each donor and ensure that all are properly booked and fully reflect the actual transactions in accordance with grant document
• Prepare and submit other regular or on request financial reports, as per the reporting
• requirements of the branch office, government agencies, and other project funders.

Finance Team Leadership

• Provide direction to the PAD finance team in consultation with the finance coordinator and the Finance and Operations Head.
• Identify training needs for all PAD finance staff, and ensure the training is provided in collaboration with the finance coordinator.
• Develop performance targets with staff, conduct performance evaluations, and provide constructive feedback to the staff in consultation with the Finance Coordinator.

Logistics & Supply Chain

• Procurement: Support the purchasing process for project materials and services, maintaining up-to-date price lists and vendor quotations.
• Fleet Management: Monitor daily vehicle movements, collect log sheets, and track fuel consumption to ensure cost-effective resource utilization.
• Inventory & Warehousing: Lead office supply management and supervise the safe receipt, storage, and dispatch of project goods.

Administration & Human Resources

• General Administration: Maintain filing systems, office premises, and process common services contracts.
• HR Support: Assist with personnel records, timesheet collection, leave administration, and local staff onboarding.
• Compliance: Guarantee that routine administrative and security protocols are updated and communicated clearly to the team.

Qualifications: 

• Bachelor’s degree in Finance, Accounting, Business Administration, Logistics, Supply Chain Management or other related fields.

Work Experience: 

• At least three years of work experience in the Accounting and Finance sector in local or international NGOs

Skills:

• Proficiency in accounting software like QuickBooks, Peachtree, or other ERP systems is an advantage.
• Ability to manage multiple tasks related to finance, admin, and logistics simultaneously.
• Familiarity with financial policies and compliance regulations (tax laws, procurement standards, etc.).
• Experience in financial management and procurement processes.
• Motivated self-starters, able to carry out work independently but also coordinate effectively as part of a team.
• Familiarity with donor compliance requirements (e.g., EHF, UN, ECHO) regarding financial documentation.
• Excellent communication skills, both written and verbal, with the ability to convey information clearly to diverse audiences.
• Demonstrated commitment to the organization’s mission, values, and humanitarian principles.
• Strong organizational thinking ability to structure tasks, anticipate challenges, and design efficient workflows.
• Proficiency in the local language (both writing and speaking).
• Experience working in complex and unstable settings.
• Strong interpersonal abilities, capable of fostering positive relationships
• Excellent organizational talents and the ability to juggle multiple tasks.
• Superior analytical skills and problem-solving capabilities.
• Skills in team management and leadership; ability to empower others and cultivate trust.
• Efficient resource management to enhance outcomes.
• Skills in performance management and development.
• Capable of planning and achieving results.

Other Considerations:

• Willingness to travel frequently to field locations, including remote areas.
• Commitment to upholding humanitarian values and the organization’s mission.

Competencies

• Action facilitations
• Communications
• Ethics & Values
• Teamwork
• Behavioral Flexibility
• Client Orientation
• Initiative
• Interpersonal Relations
• Reasonable Judgment

Equal Employment Opportunity

PAD promotes fairness, equity, and diversity in the workplace. We welcome applications from qualified individuals of all backgrounds, regardless of gender, age, disability, ethnicity, religion, or other personal status.

Hiring decisions are made solely based on skills, experience, and suitability for the role.
PAD is committed to creating a respectful and inclusive environment where all staff can thrive, contribute meaningfully, and grow professionally.

Zero Tolerance for Misconduct

PAD maintains zero tolerance for abuse, harassment, exploitation, or misuse of power. All staff, volunteers, and partners are expected to follow PAD’s policies and uphold our values at all times.
All successful candidates will undergo background checks and must adhere to PAD’s code of conduct and safeguarding principles.

Recruitment Flexibility

PAD reserves the right to:

• Recruit more than the required number of candidates from this announcement.
• Keep qualified applicants in our database for future similar roles.

Important Notice on Recruitment Fraud

If you encounter any misconduct, fraud, or corruption related to PAD’s recruitment process or operations, please report immediately via:

• Email: safeguarding@padethiopia.org
• Link: https://one-pad.org/guest_new/public_add_issue
• Toll-Free Hotline: 9135

PAD treats all reports confidentially and takes them seriously, ensuring appropriate action is taken.