Tutorial Service Provider (After-School and Weekend Tutorial Program)

Background

PATH Ministries International supports vulnerable children through education, psychosocial support, child protection, and household-strengthening interventions. As part of its education support program, PATH provides tutorial classes to help children improve their academic performance, strengthen foundational learning, and remain engaged in school.

PATH is seeking a qualified tutoring company, educational consultancy, organization, or institution to provide tutorial services for children supported through its program. The tutorial program may include after-school classes, weekend tutorial sessions, summer/school-break support, and other academic support activities as needed.

Purpose of the Assignment

The purpose of this service is to provide structured, child-friendly, and quality tutorial support for PATH-supported children in selected grade levels. The selected service provider will be responsible for assigning qualified tutors, organizing tutorial sessions, monitoring attendance, following student progress, and reporting regularly to PATH.

Scope of Work

The selected tutoring service provider will be expected to:

1. Provide qualified tutors for children in the required grade levels.
2. Organize and deliver tutorial classes after school, on weekends, and/or during agreed tutorial periods.
3. Support students in key subjects based on their grade level and academic needs.
4. Prepare lesson plans and tutorial schedules in coordination with PATH.
5. Monitor student attendance during each tutorial session.
6. Track student participation, progress, and learning improvement.
7. Prepare and submit regular student progress reports.
8. Prepare and submit regular tutor/teacher reports.
9. Conduct regular check-in meetings with tutors to discuss class progress, challenges, and improvement areas.
10. Provide support and guidance to tutors on lesson planning, teaching methods, and classroom management.
11. Ensure that tutorial sessions are child-friendly, inclusive, respectful, and safe.
12. Communicate promptly with PATH regarding attendance concerns, learning challenges, safeguarding concerns, or other issues affecting children.
13. Maintain proper documentation of all tutorial activities.

Expected Services and Deliverables

The service provider will be expected to submit:

1. List of assigned tutors with their qualifications and experience.
2. Tutorial schedule and subject coverage plan.
3. Student attendance records.
4. Monthly student progress reports.
5. Monthly tutor/teacher reports.
6. Summary of challenges, achievements, and recommended follow-up actions.
7. Final service completion report at the end of the contract period.

Target Group

The tutorial program will serve vulnerable children supported by PATH Ministries International. The exact number of students, grade levels, tutorial locations, and schedule will be agreed with the selected service provider before contract signing.

The service provider should be able to support children in primary school grades, especially children who need additional academic support to improve school performance and reduce the risk of dropouts.

Required Qualifications of the Service Provider

Interested companies, organizations, or institutions should meet the following requirements:

1. Legally registered and licensed to provide educational, tutoring, consultancy, or related services.
2. Experience in providing tutorial, remedial, or academic support services for school-age children.
3. Ability to assign qualified and experienced tutors.
4. Experience working with primary school students is strongly preferred.
5. Ability to provide structured attendance monitoring and reporting.
6. Ability to prepare student progress reports and teacher reports.
7. Strong understanding of child-friendly teaching methods.
8. Commitment to child safeguarding, child protection, and respectful treatment of children.
9. Capacity to coordinate with PATH staff, schools, parents/guardians, and tutors.
10. Ability to provide services in the local context and language as needed.

Required Documents

Interested applicants should submit the following:

1. Company/organization profile.
2. Renewed business license or legal registration certificate.
3. TIN certificate.
4. VAT registration certificate,
5. Evidence of previous experience in tutoring, education support, or related services.
6. List of proposed tutors with qualifications and experience.
7. Technical proposal describing the tutoring approach, schedule, monitoring system, and reporting plan.
8. Financial proposal clearly showing the service cost, tutor payment, management fee, taxes/VAT , and total cost.
9. Contact information of at least two previous clients or references, if available.

Technical Proposal Should Include

The technical proposal should clearly explain:

1. How the tutorial classes will be organized.
2. How students will be grouped by grade level or learning need.
3. Which subjects will be covered.
4. How tutors will prepare lessons.
5. How attendance will be monitored.
6. How student progress will be measured.
7. How reports will be submitted to PATH.
8. How the provider will supervise and support tutors.
9. How the provider will ensure child safety and respectful treatment of children.
10. Any additional support the provider can offer to improve learning outcomes.

Evaluation Criteria

Applications will be evaluated based on:

1. Legal registration and required documents.
2. Relevant experience in tutorial or educational services.
3. Quality of the proposed tutorial approach.
4. Qualification and experience of proposed tutors.
5. Strength of attendance monitoring and reporting system.
6. Understanding of child safeguarding and child-friendly teaching.
7. Financial reasonableness and clarity of budget.

Ability to provide timely and reliable service

Contract Period

The contract period will be determined based on PATH’s program schedule and the agreed tutorial plan. The contract may be extended based on performance, availability of budget, and program need.